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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

February 20, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, February 20, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Jan Blair and Commissioners Richard Alton, Skip Hall, Steve Somers, and Wayne Tuttle.  Commissioner Fred Watts was absent.  

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner Dennis Dorch; City Planner Gard Garland; City Planner Adam Copeland; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

Chairman Truitt introduced Commissioner Wayne Tuttle, the new member of the Planning and Zoning Commission.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT: 

 

Scott Chesney, Planning and Community Development Director, reported that the General Plan process is advancing, explaining that an outreach meeting will be set during the week of March 12, 2007. City Council will be briefed after that meeting and if significant changes are expected, a joint meeting with Council members and Commissioners will be scheduled.

 

CONSENT AGENDA:  No Items for Consideration.

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 2Planning and Zoning Commission Minutes for February 6, 2007.

 

Vice Chair Blair made a motion to approve the February 6, 2007 Planning and Zoning Commission minutes.  Commissioner Alton seconded the motion.  The motion passed with a vote of 5 ayes, 1 abstained (Tuttle) and 1 absent (Watts).

 

OLD BUSINESS – REGULAR AGENDA ITEM NOT REQUIRING A PUBLIC HEARING 

 

·        Item 3: Sp05-477 – Consideration and Action – Crossroads Lakes Professional Plaza

 

Director Scott Chesney brought the Commission up to date on the progress of a meeting held last week with the affected Smokey Drive property owners together with City staff from Community Development, Engineering, and Public Works.  Staff recommended approval of SP05-477, Crossroads Lakes Professional Plaza, subject to stipulations ‘a’ through ‘k.’ 

 

In response to Commissioner Hall, Director Chesney explained that the sidewalks to the north of Smokey Drive are on land owned by the property owners.  It is proposed that this land be dedicated to the City in order for the City to maintain the sidewalks.  He noted that there are some disconnects in the sidewalks that will need attention.    

 

In response to Commissioner Alton, Director Chesney indicated that the applicant on the south side is agreeable to continue discussions regarding improvements of Crossroads and Smokey Drive.  He suggested that the City does plan to change the configuration of the Bell Road and Crossroads intersection in order to move traffic more efficiently.

 

In response to Vice Chair Blair, Director Chesney stated the City expects these changes to begin within 60 days of finalizing the agreement with the property owners.

 

Chairman Truitt thanked the applicant for his work and efforts on the project, specifically referring to the improvements.

 

Commissioner Hall made a motion to approve SP05-477, Crossroads Lakes Professional Plaza, subject to stipulations ‘a’ through ‘k.’  Vice Chair Blair seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Watts).

 

NEW BUSINESS – REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING 

 

·        Item 4: sp06-361 – Consideration and Action – SkyCom Business Park

Lots 8 and 9

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP06-361, SkyCom Business Park Lots 8 and 9, subject to stipulations ‘a’ through ‘h.’ 

 

Landis Elliott, Bade Companies, provided a brief overview of the project and answered questions from the Commissioners.

 

In response to Commissioner Somers, Ms. Elliott indicated that they are currently working on the site plans for Lots 8 and 9.  In the future, cross access to the additional lots will be considered.  Planner Copeland noted that Engineering reviewed and approved the parking along the major drive aisle.  

 

 

In response to Commissioner Alton’s question regarding any parking issues if some of the buildings are subdivided, Planner Copeland indicated that the parking issue would be reviewed at the time any tenant improvements are submitted.  He pointed out that if the site plan is amended, that amendment would be reviewed by the Commission.

 

In response to Commissioner Somers, Planner Copeland stated that there is a sidewalk along the front of the building.

 

Commissioner Alton made a motion to approve SP06-361, SkyCom Business Park Lots 8 and 9, subject to stipulations ‘a’ through ‘h.’   Commissioner Hall seconded the motion.  The motion passed with a vote of 5 ayes, 1 no (Somers), and 1 absent (Watts).

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

·        Item 5: GPA07-029 – Consideration and Action – Wittman Ranch

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of GPA07-029, Wittman Ranch. 

 

In response to Commissioner Alton, Planner Dorch noted that the mixed use for this project does not show the percentage of residential/commercial at this time.

 

In response to Vice Chair Blair, Planner Dorch explained that this project will fit into the other surrounding projects, specifically referring to the roads.

 

In response to Commissioner Hall, Planner Dorch replied that the BNSF project is located northwest of this project

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve GPA07-029, Wittman Ranch.  Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Watts).

 

·        Item 6:  PADA06-424 – Consideration and Action – Fox Trail Major PAD Amendment

 

Planner Gard Garland presented the project to the Commission.  Staff recommended approval of PADA06-424, Fox Trail Major PAD Amendment, stipulations ‘a’ through ‘f.’ 

 

Ron Crater, JZMK Partners, provided a brief overview of the project, specifically noting that the project has been designed to preserve the visual of the White Tank Mountains, focusing on livable attributes and balance of land use in the residential community.  He pointed out that the architecture of the homes defines the character of the neighborhood.  He mentioned that the project has been renamed Daseo. 

 

 

 

In response to Commissioner Alton, Mr. Crater confirmed that the amendment did eliminate the golf course.

 

In response to Commissioner Hall, Mr. Crater noted that the streets will be dedicated to the City and the park will be open to the public.

 

In response to Commissioner Hall, Director Chesney explained that the developer has some unique restrictions, specifically citing a self-imposed restriction for lower intensities along its eastern border.

 

In response to Commissioner Somers, Planner Garland noted that there currently is not a high school on this site.  Director Chesney added that the City is working with the various school districts to determine when and where a school will be built. 

 

In response to Commissioner Alton, Planner Garland indicated that the closest proposed fire station will be at 219th Avenue and Beardsley. 

 

Chairman Truitt stated that he feels this is an excellent project with ideas that move towards the City’s goals of a village core concept, connectivity of trail systems, and nongarage-dominated home products with good architectural designs. 

 

Chairman Truitt opened the meeting for public comment. 

 

Jacky E. Young, Surprise resident, stated that she feels this plan is great; however, voiced her concern about the following:

 

·        Lack of schools

·        Lack of telephone service 

·        Lack of road maintenance and improvements

·        Increased traffic

·        Nearest fire department – 12 miles

·        Sewer system

 

Hearing no further comments from the public, Chairman Truitt closed the public hearing.

 

At the request of Chairman Truitt, Director Chesney talked briefly about some of the issues brought up by the speaker, stressing that the City is working on resolving many of the concerns.  He pointed out that the developers of the projects will share in the responsibility of many of the improvements.

 

Jeff Blilie, representing West Surprise Landowners Group, added that WSLG is working on the infrastructure prior to developing the area, specifically talking about the sewer lines.

 

Commissioner Somers made a motion to approve PADA06-424, Fox Trail Major PAD Amendment, stipulations ‘a’ through ‘f.’   Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Watts).

 

 

 

·        Item 7:  PP05-462 – Consideration and Action – Buena Vista Ranch

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval PP05-462, Buena Vista Ranch, subject to stipulations ‘a’ through ‘k.’ 

 

Jeff Blilie, represent WSLG, provided a brief overview of the project, noting that they are working with the Nadaburg School District regarding a high school site in the Asante North project that would also support this development. 

 

Mr. Blilie discussed the construction of a bridge over the Iona Wash, requesting a change in stipulation ‘j’ as follows:

 

j.         Developer agrees to contribute its proportionate share of the costs to construct the bridge over the Iona Wash at 227th Avenue prior to City issuing a building permit within the industrial parcel east of the Iona Wash.

 

In response to Vice Chair Blair, Director Chesney suggested that it appears that the requested stipulation is reasonable. 

 

In response to Commissioner Hall, Director Chesney replied that there may be regional benefit for the construction of the bridge depending on the development of the area.

 

In response to Commissioner Alton, Mr. Blilie noted that a paved two-lane access point at 227th Avenue is planned to be built by the developer in conjunction with this project, as well as a second point of access not determined at this time.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve PP05-462, Buena Vista Ranch, subject to stipulations ‘a’ through ‘k,’ with ‘j’ amended.   Commissioner Somers seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Watts).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:

 

Chairman Truitt announced that the Commissioners are invited to a meeting with an economic and development consultant team on Thursday, February 22, 2007 at 9 a.m.

at the Community Development Department.

 

 

 

 

 

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, February 20, 2007 at 7:30 p.m.

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission