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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

February 6, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, February 6, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Jan Blair and Commissioners Richard Alton, Skip Hall, Steve Somers, and Fred Watts.  

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner Dennis Dorch; City Planner Lance Ferrell; City Planner Gard Garland; City Planner Adam Copeland; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT: 

 

Scott Chesney, Planning and Community Development Director, reported that staff will be providing a revised General Plan schedule and process to the City Council this week.  If any significant changes are made to the General Plan, it will be brought back to the Planning and Zoning Commission for consideration. 

 

Director Chesney mentioned that a team of Opportunity Analysis consultants who will be working with the City beginning the last week in February.  The consultants will be helping to define the City’s market, trade area, and opportunities for business-oriented developments to assist in building a full-service City.  He encouraged the Commissioners to visit with the consultants during the discovery phase of their work.    

 

 

CONSENT AGENDA:  No Items for Consideration.

 

 

 

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 2Planning and Zoning Commission Minutes for January 16, 2007.

 

Commissioner Hall made a motion to approve the January 16, 2007 Planning and Zoning Commission minutes.  Commissioner Watts seconded the motion.  The motion passed with a vote of 4 ayes, 2 abstained (Blair/Somers) and 1 vacancy.

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING 

 

·        Item 3:  SP06-132 – Consideration and Action – Cox Communications/ASC Office Building

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of SP06-132, Cox Communications/ASC Office Building, subject to stipulations ‘a’ through ‘g.’

 

In response to Vice Chair Blair, Planner Dorch stated that there are 106 spaces for truck parking, which is fenced and gated for security.

 

In response to Commissioner Somers, Planner Dorch noted that any storage areas on this property will need to be screened in accordance with the design guidelines. Vance Marshall, VJ Properties, agreed about the storage being screened and pointed out that no tenants have yet to be identified for the front building.

 

In response to Commissioner Watts, Planner Dorch identified some of the surrounding businesses. 

 

In response to Commissioner Alton, Planner Dorch noted that the only access to the site at this time is 134th Avenue and Bell which has a traffic light.  Director Chesney added that developers of the frontage projects will be responsible for the Dysart Road extension.

 

Commissioner Hall made a motion to approve SP06-132, Cox Communications/ASC Office Building, subject to stipulations ‘a’ through ‘g.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

·        Item 4: Sp05-222 – Consideration and Action – West Point Parcel 12

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of SP05-222, West Point Parcel 12, subject to stipulations ‘a’ through ‘m.’ 

 

Planner Dorch requested that the following stipulation be added:

 

Stipulation N:  Applicant will construct a transit bus turn-out on Dysart Avenue, location to be consistent with the West Point PAD-2003.

 

Chairman Truitt mentioned that over the past three years, Mr. Torhjelm has developed the entire West Point area of retail, commercial and residential projects on a parcel with unique problems that were all satisfactorily resolved.  He emphasized that this project is a great site plan which includes spectacular architecture. 

 

In response to Commissioner Hall’s inquiry about a traffic light, Planner Dorch replied that the applicant is working with ADOT.

 

Gary Torhjelm, Lexington Investments, LLC, applicant, provided additional information about the project, specifically addressing the question regarding the eight-foot wall.  He pointed out that sufficient funding is available for adding two feet to the wall.  Once the landscaping buffer is complete, the neighbors have a two-year option to determine if they want an additional two feet added to their back wall.

 

In response to Commissioner Hall, Planner Dorch explained that when the parcels are sold, the landscaping upkeep in the right-of-way to the curb will be the responsibility of the buyer.  

 

In response to Commissioner Watts, Planner Dorch noted that Dysart Road will be widened in this area.

 

Commissioner Somers made a motion to approve SP05-222, West Point Parcel 12, subject to stipulations ‘a’ through ‘n,’ as amended.   Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

·        Item 5: Sp05-477 – Consideration and Action – Crossroads Lakes Professional Plaza

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP05-477, Crossroads Lakes Professional Plaza, subject to stipulations ‘a’ through ‘k.’ 

 

Commissioner Somers voiced his concern about the traffic impact on the project.  Planner Copeland explained that an engineering study was conducted which provided several recommendations for street improvements.  He noted that the applicant agrees to work with the City; however, additional studies need to be completed before improvements will happen.  Director Chesney added that under the site plan, the applicant will be responsible to improve the half street.  At this time, these streets are private roads.  Discussions will need to occur with the owners to dedicate these streets to the City.  He acknowledged that improvements to Smokey Drive and Crossroads must take place for safety reasons.  He clarified that the street improvements are a separate project from this site plan.

 

In response to Vice Chair Blair, Director Chesney indicated that the ownership of the road includes several property owners and the City is working with them on an agreement for future dedication. 

 

Chairman Truitt stated that he feels this project is not ready for the Commission to consider because the street is privately owned and needs extensive work for improvement. 

 

Vice Chair Blair made a motion to continue SP05-477, Crossroads Lakes Professional Plaza, to February 20, 2007.  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

·        Item 6: CUP06-432 – Consideration and Action – Sprint Sun City Grand Golf

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-432, Sprint Sun City Grand Golf, subject to stipulations ‘a’ through ‘c.’ 

 

Commissioner Alton voiced his concern regarding a single communications palm tree located on a vacant lot anywhere within the City.  Gary Cassel, Starbridge, applicant, suggested  that Sprint would be open to providing additional real palm trees as suggested by Commissioner Alton.  He pointed out that the backdrop has a number of palm trees already in the area.

 

It was determined to include another stipulation:

 

Stipulation D:  Applicant will work with staff to provide additional trees.

 

In response to Vice Chair Blair, Mr. Cassel replied that other vendors can be added to the pole.  Planner Ferrell confirmed that administrative approval from the City will be required to add other carriers to the pole. 

 

In response to Commissioner Alton, Planner Ferrell stated that there are several locations in Surprise with multiple carriers on a pole.   He added that he is not aware of any multiple carries on a monopalm only on monopoles. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Vice Chair Blair made a motion to approve CUP06-432, Sprint Sun City Grand Golf, subject to stipulations ‘a’ through ‘d,’ as amended.   Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

·        Item 7: CUP06-433 – Consideration and Action – Sprint Marley Park School

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-433, Sprint Marley Park School, subject to stipulations ‘a’ through ‘c.’ 

 

In response to Commissioner Alton, Mr. Cassel noted that the new pole will only be about four inches wider than the existing poles.

 

In response to Vice Chair Blair, Planner Ferrell explained that this Conditional Use Permit is valid for five years to anticipate technological advances.  The company must evaluate and reapply for another five-year term for the permit. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve CUP06-433, Sprint Marley Park School, subject to stipulations ‘a’ through ‘c.’    Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

·        Item 8:  RZ06-345 – Consideration and Action – Custer Estates

 

Planner Adam Copeland noted that the applicant and City request that RZ06-345, Custer Estates, be continued indefinitely.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to continue RZ06-345, Custer Estates indefinitely.     Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

·        Item 9:  PP06-052 – Consideration and Action – Asante Phase 1 Unit 1A

 

Planner Gard Garland presented the project to the Commission.  Staff recommended approval PP06-052, Asante Phase 1 Unit 1A, subject to stipulations ‘a’ through ‘k.’ 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve PP06-052, Asante Phase 1 Unit 1A, subject to stipulations ‘a’ through ‘k.’   Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

·        Item 10:  PAD06-247 – Consideration and Action – Ana Mandara

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval PAD06-247, Ana Mandara, subject to stipulations ‘a’ through ‘q.’ 

 

Jeff Blilie, applicant, provided a brief overview of the project, specifically noting that they have incorporated the Sun Valley Parkway overlay concepts into this project. 

 

In response to Commissioner Alton, Mr. Blilie explained where additional accesses to the site will be considered and talked about interconnectivity to other developments in the area.  He pointed out that the bulk of commercial projects will be located towards Beardsley. 

 

In response to Commissioner Hall, Mr. Blilie indicated that he did not feel that Wickenburg School District has determined a high school site.

 

Chairman Truitt commented that this is an important project for the Sun Valley Parkway scenic corridor. 

 

Chairman Truitt opened the meeting for public comment. 

 

Jackie Young, resident, voiced her concern about sewer service in this area. 

 

Hearing no further comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve PAD06-247, Ana Mandara, subject to stipulations ‘a’ through ‘q.’    Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:

 

Vice Chair Blair mentioned that her nephew (an architect), along with some investors, is visiting Surprise from Oklahoma.  She stated that her nephew is amazed with the architecture found in the City and will be returning to Oklahoma with many of these ideas. 

 

Chairman Truitt commented about a news article about a shooting range in our area.  Director Chesney stated that nothing has been brought to the City for consideration.

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, February 6, 2007 at 7:33 p.m.

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission