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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

January 16, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, January 16, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Commissioners Richard Alton, Skip Hall, Steve Somers, and Fred Watts.   Vice Chair Jan Blair was absent.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner Lance Ferrell; City Planner Bart Wingard; City Planner Adam Copeland; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT: 

 

Scott Chesney, Planning and Community Development Director, reported that the Planning Department has scheduled a workshop for the General Plan update prior to the January 25, 2007 City Council meeting.  It is anticipated that the updated General Plan will be presented for approval at the first or second City Council meeting in February.

 

Chairman Truitt announced the resignation of Commissioner Tony Segarra and thanked him for his contribution to the Commission.

 

CONSENT AGENDA:  No Items for Consideration.

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 2Planning and Zoning Commission Minutes for December 19, 2006.

 

Commissioner Watts made a motion to approve the December 19, 2006 Planning and Zoning Commission minutes.  Commissioner Alton seconded the motion.  The motion passed with a vote of 4 ayes, 2 absent (Blair/Somers) and 1 vacancy.

 

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING 

 

·        Item 3: SPA06-120 – Consideration and Action – Greenway Plaza

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SPA06-120, Greenway Plaza, subject to stipulations ‘a’ through ‘h.’

 

Commissioner Hall made a motion to approve SPA06-120, Greenway Plaza, subject to stipulations ‘a’ through ‘h.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 4 ayes, 2 absent (Blair/Somers) and 1 vacancy.

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

·        Item 4: CUP06- 467 – Consideration and Action – Reems Road Retail Center Building D Drive Thru

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of CUP06-467, Reems Road Retail Center Building D Drive Thru.

 

In response to Commissioner Watts, Planner Copeland indicated that there were no safety issues regarding egress/ingress of the drive-thru, pointing out that there will be no pedestrian traffic in that area.

 

Commissioner Hall made a motion to approve CUP06-467, Reems Road Retail Center Building D Drive Thru.   Commissioner Alton seconded the motion.  The motion passed with a vote of 4 ayes, 2 absent (Blair/Somers) and 1 vacancy.

 

·        Item 5: CUP06- 335 – Consideration and Action – Sprint/Nextel at Storage One

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-335, Sprint/Nextel at Storage One, subject to stipulations ‘a’ through ‘c.’

 

Commissioner Alton voiced his concern that this project would be the only cell tower in the area and would be somewhat visible. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Watts made a motion to approve CUP06-335, Sprint/Nextel at Storage One, subject to stipulations ‘a’ through ‘c.’   Commissioner Hall seconded the motion.  The motion passed with a vote of 3 ayes, 1 no (Alton), 2 absent (Blair/Somers) and 1 vacancy.

 

·        Item 6: RS06-265 – Consideration and Action – Christina Acres aka Carmichael Land Subdivision

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of RS06-265, Christina Acres aka Carmichael Land Division, subject to stipulations ‘a’ through ‘g.’

 

In response to Commissioner Alton, Scott Carmichael, owner, explained that the water source for this project is Saguaro Acres.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Alton made a motion to approve RS06-265, Christina Acres aka Carmichael Land Division, subject to stipulations ‘a’ through ‘g.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 4 ayes, 2 absent (Blair/Somers) and 1 vacancy.

 

·        Item 7: RZ06-133 – Consideration and Action – Surprise Professional Offices

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of RZ06-133, Surprise Professional Offices, subject to stipulations ‘a’ through ‘d.’

 

In response to Commissioner Alton, Planner Wingard noted that there are two vehicular accesses to the project.

 

Chairman Truitt mentioned that he likes the pedestrian pathway in this project connecting to the apartments.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve RZ06-133, Surprise Professional Offices, subject to stipulations ‘a’ through ‘d.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 4 ayes, 2 absent (Blair/Somers) and 1 vacancy.

 

Commissioner Steve Somers arrived at 6:20 p.m.

 

·        Item 8: GPA06-255 – Consideration and Action – Foothills 40 GPA

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of GPA06-255, Foothills 40 GPA, subject to stipulations ‘a’ through ‘h.’

 

Jeff Blilie, representing applicant, provided a short overview of the project, specifically pointing out the open spaces, water campus, and site access. 

 

In response to Commissioner Hall, Mr. Blilie noted that landscaping will buffer the homes that are facing each other.   

 

In response to Commissioner Somers, Charlie Potter, Capital Pacific Homes, explained that there will be a decorative wall along the front of the property.

 

In response to Commissioner Watts, Planner Wingard indicated that the alleys would provide access to the garages, while the fronts of the houses would have pedestrian areas. 

 

In response to Commissioner Alton, Mr. Blilie noted that the closest fire station would be approximately 6 miles from the project.  A temporary fire station is planned to be built before construction begins. 

 

Chairman Truitt suggested that if the project is expanded, an alternate path should be found to eliminate construction delivery through the residential area.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve GPA06-255, Foothills 40 GPA, subject to stipulations ‘a’ through ‘h.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Blair) and 1 vacancy.

 

·        Item 9: PAD06-173 – Consideration and Action – Foothills 40 PAD

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of PAD06-173, Foothills 40 PAD, subject to stipulations ‘a’ through ‘o.’

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Alton made a motion to approve PAD06-173, Foothills 40 PAD, subject to stipulations ‘a’ through ‘o.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Blair) and 1 vacancy.

 

·        Item 10: PP06-181 – Consideration and Action – Foothills 40 Preliminary Plat

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of PP06-181, Foothills 40 Preliminary Plat, subject to stipulations ‘a’ through ‘k.’

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Watts made a motion to approve PP06-181, Foothills 40 Preliminary Plat, subject to stipulations ‘a’ through ‘k.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Blair) and 1 vacancy.

 

·        Item 11:  PP06-121 – Consideration and Action – Surprise Foothills East

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of PP06-121, Surprise Foothills East, subject to stipulations ‘a’ through ‘n.’

 

Jeff Blilie, representing applicant, pointed out that this preliminary plat is 160 lots less than approved in the initial PAD, with considerably lower density. 

 

In response to Commissioner Somers, Mr. Blilie explained that the landfill is approximately two miles from the project across the wash.  Charlie Porter, Capital Pacific Homes, stated that they are working with the waste management group at the landfill to establish a buffer besides the wash which is considered a major buffer. 

 

In response to Commissioner Watts, Mr. Blilie confirmed that there are three separate parcels making up one plat.

 

In response to Commissioner Alton, Planner Wingard explained that ADOT has been notified; however, they have not commented on the project.  It was noted that the Traffic Department personnel did approve this project.  Director Chesney added that the Sun Valley Parkway will change dramatically throughout the building of the various projects and is projected to be a six-lane highway.

 

Mr. Blilie mentioned that 203rd Avenue will be the main point of access to this project and a traffic signal is proposed for that intersection, as well as for 195th Avenue.

 

Chairman Truitt commented that he had an initial concern about the three noncontiguous parcels.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve PP06-121, Surprise Foothills East, subject to stipulations ‘a’ through ‘n.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Blair) and 1 vacancy.

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, January 16, 2007 at 6:52  p.m.

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission