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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

December 19, 2006

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, December 19, 2006. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Jan Blair, Commissioners Richard Alton, Skip Hall, Antonio Segarra, and Fred Watts.   Commissioner Steve Somers was absent.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner Lance Ferrell; City Planner Gard Garland; City Planner Adam Copeland; City Planner Dennis Dorch; Planning & Community Development Director Scott Chesney; and Community Development Supervisor Debbie White.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT:  Chairman Truitt proposed having a workshop after the first of the year with staff as well as representatives of the three school districts to discuss issues with projects already in the pipeline as well as future projects.  Also to discuss a recommendation to council for possible partnerships and working with IT regarding broad banding over power lines for high speed internet service. 

 

Chairman Truitt also thanked staff for the hard work done on the general plan although it failed without a three-fourths majority vote.  He pointed out the commission fully supported it and the desire to move forward with the guidelines that the new general plan would have established to create the community all are looking for.

 

CONSENT AGENDA:  No Items for Consideration.

 

Scott Chesney, Planning and Community Development Director, talked about impacts of the City Council vote to deny the General Plan and how it affected the proposed update.  It was determined to cancel the Planning and Zoning Commission meeting scheduled for January 2nd, 2007.

 


REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 1Planning and Zoning Commission Minutes for December 5, 2006.

 

Vice Chair Blair made a motion to approve the December 5, 2006 Planning and Zoning Commission minutes.  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes, 1 abstained (Hall) and 1 absent (Somers).

 

·         Item 2Planning and Zoning Commission Workshop Minutes for November 21, 2006.

 

Commissioner Watts made a motion to approve the November 21, 2006 Planning and Zoning Commission Workshop minutes.  Commissioner Hall seconded the motion.  The motion passed with a vote of 3 ayes, 3 abstained (Segarra, Blair, Alton ) and 1 absent (Somers).

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING  (continued from December 5, 2006)

 

·        Item 3: SP06-139 – Consideration and Action – Sycamore Farms Parcel 11

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of SP06-139, Sycamore Farms Parcel 11, subject to stipulations ‘a’ through ‘k.’

 

Applicant Ed McCoy, Fairfield Residential, provided a brief overview of the project.

 

In response to Commissioner Alton’s concern regarding schools, Director Chesney, explained there was no requirement for multi-family projects to have a school, but there were schools proposed in the overall Sycamore Farms PAD and proposed in the surrounding area which includes Prasada. .

 

In response to Vice Chair Blair’s concern regarding connectivity, Planner Dorch explained there was only gated emergency access to the KB Homes project.

 

Applicant Ed McCoy clarified there would be a wrought iron fence between the two projects.

 

In response to Commissioner Hall’s concern regarding Fire access, Ed McCoy stated the access for Fire would be paved and there would be Knox boxes on the gates.  Further, there would be no elevators in the 3-story buildings.

 

In response to Commissioner Watts question of what was adjacent to the project, Planner Dorch provided a brief explanation of what was proposed for the surrounding areas.

 

In response to Commissioner Alton’s question, Planner Dorch stated the nearest school to the project was approximately 2 miles away.

 

Commissioner Hall made a motion to approve SP06-139, Sycamore Farms Parcel 11, subject to stipulations ‘a’ through ‘k.’ Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING 

 

·        Item 4: SP06-262 – Consideration and Action – Sun City West Commerce Park Industrial Building, Foxfire Drive

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP06-262, Sun City West Commerce Park Industrial Building, Foxfire Drive, subject to stipulations ‘a’ through ‘g.’

 

Harold Williams, Architect provided a brief overview of the project. 

 

In response to Commissioner Alton’s concern on potential tenants, Harold Williams explained although there would be roll up doors, the proposed tenants would be smaller businesses with delivery trucks rather than large semis.  Further, there would be no automotive businesses.

 

Vice Chair Blair made a motion to approve SP06-262, Sun City West Commerce Park Industrial Building, Foxfire Drive, subject to stipulations ‘a’ through ‘g.’  Commissioner Hall    seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

·        Item 5: CUP06-344 – Consideration and Action – Verizon Wireless at Happy Trails

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-344, Verizon Wireless at Happy Trails, subject to stipulations ‘a’ through ‘c.’

 

In response to Commissioner Watts’ concern regarding the location of the site, Planner Ferrell pointed out the monopalm would be more than 200’ from the residential area and the equipment would be fully screened by a block wall.  He added that North of the proposed monopalm was additional golf course area.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Alton made a motion to approve CUP06-344, Verizon Wireless at Happy Trails, subject to stipulations ‘a’ through ‘c.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

·        Item 6: CUP06-252 – Consideration and Action – 4 Sons Food Store –

Marley Park Plaza

 

Planner Gard Garland presented the project to the Commission.  Staff recommended approval of CUP06-252, 4 Sons Food Store – Marley Park Plaza, subject to stipulations ‘a’ through ‘j.’

 

 

 

In response to Commissioner Segarra’s concern regarding sidewalks, Director Chesney emphasized the overall pedestrian flow for the project was deemed sufficient upon approval of the overall site plan and there would be limited pedestrian activity due to the use of the property.

 

In response to Commissioner Watts question to the location of the deceleration lanes, Planner Garland stated the lane was South of the project.

 

In response to Vice Chair Blair’s concern regarding the number of vehicles in the car wash at a given time, Kent Bro, Owner, explained that studies showed if there were more than four individuals would not wait and there was additional area on site and that it would take 4 minutes to complete the wash.  

 

In response to Commissioner Hall’s concern with the propane tank, Kent Bro, Owner, stated they would sell propane in 5- or 7-gallon tanks with typically only one customer at a time.

 

In response to Commissioner Hall, Jeff Winter, Architect, pointed out the propane would not interfere with access and there would be enough room for two vehicles at any given time.  Further, the propane tank would be surrounded by bollards as well as screening for protection.

 

In response to Chairman Truitt, Director Chesney emphasized that because ¾ of the vehicle would be out of the car wash which would allow enough visibility when exiting, staff had no concerns.

 

Commissioner Alton asked if there was a way staff could work with the owner to provide either a caution sign or stop sign upon exiting the car wash.

 

In response to Vice Chair Blair, Kent Bro added the store would be open 24 hours.

 

Chairman Truitt opened the meeting for public comment.

 

Anna Maria and Carl Sindle, residents of Marley Park, voiced concern about the location of the gas station.

 

Hearing no additional comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve CUP06-252, 4 Sons Food Store – Marley Park Plaza, subject to stipulations ‘a’ through ‘j.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 5 ayes, 1 no (Blair) and 1 absent (Somers).

 

·        Item 7: PP06-069 – Consideration and Action – Burke Property Parcel A

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of Burke Property Parcel A, subject to stipulations ‘a’ through ‘o.’

 

Jeff Blilie, Beus Gilbert, provided a brief overview of the project and proposed a modification to the stipulations as follows:

           

Stipulation ‘i’ - The conceptual landscape plan submitted is not approved at this time.  Applicant shall be required to go through the Landscape Plan Review process for approval of the landscape plan.

 

Stipulation ‘j’ will be deleted.

 

Stipulation ‘k’ – Applicant shall work with the City to determine the need of depicting

reclaimed water lines on the preliminary plat or final plat.

 

Stipulation ‘m’ – Applicant shall be responsible for constructing the full cross section for the segment of the collector adjacent to Grand Avenue and Parcels F and H.  Pinnacle Peak Road, adjacent to the applicant’s property has been reduced form a minor arterial to a collector.

 

In response to Commissioner Watts, Jeff Blilie explained the phasing of the project.

 

In response to Commissioner Alton, Jeff Blilie provided the proposed streets adjacent to the project and explained the map of dedication had already been approved by Council for the interior streets.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing

 

Vice Chair Blair made a motion to approve Burke Property Parcel A, subject to stipulations ‘a’ through ‘n’ as amended.  Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

·        Item 8: PP06-127 – Consideration and Action – Asante Phase 2 Unit 3

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of Asante Phase 2 Unit 3, subject to stipulations ‘a’ through ‘k.’

 

In response to Vice Chair Blair, Planner Dorch indicated ADOT provided a letter stating they wanted assurance there would be no unauthorized access points from Grand Avenue.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Vice Chair Blair made a motion to approve Asante Phase 2 Unit 3, subject to stipulations ‘a’ through ‘k.’   Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

·        Item 9: PAD06-129 – Consideration and Action – Mesquite Mountain Ranch Phase Two

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of Mesquite Mountain Ranch Phase Two, subject to stipulations ‘a’ through ‘o.’

 

Jeff Blillie, Beus Gilbert, representing the owner, provided a brief overview of the project and requested the following change made to stipulation “l”:

 

Prior to the approval of any Preliminary Final Plat, the developer shall enter into an agreement with the Wickenburg Unified School District that addresses the impact of the development on the school district.

 

In response to Vice Chair Blair’s concern on tot lots, Justin Iannacone, Taylor Woodrow, indicated all tot lots were out of the retention area and 15% of the retention area was open space.

 

In response to Commissioner Alton’s question on fencing around retention areas, Jeff Blilie stated fencing was not required for areas less than 3’ deep and 6:1 side slope.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve Mesquite Mountain Ranch Phase Two, subject to stipulations ‘a’ through ‘o’ as amended.  Vice Chair Blair seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

REGULAR AGENDA ITEM REQUIRING A PUBLIC HEARING  (continued from December 5, 2006)

 

·        Item 10: PP06-129 – Consideration and Action – Mesquite Mountain Ranch Phase Two

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of Mesquite Mountain Ranch Phase Two, subject to stipulations ‘a’ through ‘i.’

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Vice Chair Blair made a motion to approve Mesquite Mountain Ranch Phase Two, subject to stipulations ‘a’ through ‘i.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, December 19, 2006 at 7:33 p.m.

 

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission