CITY OF SURPRISE
COMMUNITY & RECREATION SERVICES
December 12, 2006 / 6:00 PM
SURPRISE REGIONAL LIBRARY
16089 N. BULLARD AVENUE
SURPRISE, ARIZONA 85374
- Roll Call
Advisory Board: Trent Renner-Chairman, Ruby Koch,
Jack Berwind, Ron Jensen, Mike Hawkins, Mary Lou Youngblood Absent: Wayne
Staff: Mark Coronado, Melissa Miller, Heidi Gannuscio
Approval of Community
& Recreation Services Minutes of October 17, 2006
Motion to approve the
minutes of October 17, 2006
Motion-Jack Berwind - 2nd
6 yes votes (Turner
A. Chairman Report – No report.
B. Advisory Board Member Report – Jack Berwind complimented The
Surprise Party Event.
C. Community & Recreation Services Director Report – Mark
Coronado explained a concern from a citizen was brought to his attention
regarding no fence around the play ground near the lake at Surprise Recreation
Campus. He further explained research conducted in the planning stages of
this playground concluded having a fence provides a false sense of security for
parents. It was discussed signage is placed on the playground equipment
advising parents to closely supervise their children. Mark also discussed
the proposed impact fees for Parks and Recreation and Libraries.
1 Fireworks at Special Events – Mark Coronado explained staff has received
a concern regarding fireworks at special events. Staff asked if the Board
felt it was necessary to implement a policy. It was concluded
implementing a formal policy may place restrictions on the City. It
was further explained that as a general rule, fireworks do not happen Monday
through Thursday and after 6:00 p.m. on Sundays. Currently
there are about eight to ten shows a year. Although events and the
activities that are to take place are well advertised, discussion included the
possibility of adding signage along Bell Road, Greenway, and Bullard to notify
citizens. It was mentioned CRS staff already places signage at the dog
park located at the Surprise Recreation Campus to inform dog owners of upcoming
Item 2 Partners in
Patriotism – Mark explained this project is on hold due to the Bell Road project.
Item 3 Parks and
Recreation Master Plan – Mark explained staff will be coming back with a more
detailed explanation, but explained the City is currently working on a plan.
Item 4 Park Ordinance -
This is a request seeking approval of the draft Community and
Recreation Services Ordinance. Discussion focused mainly on beer
Motion to approve park ordinance
Motion Koch/2nd Mary Lou
Youngblood (6 yes votes)
Item 5 Fees Review –
This is a request seeking approval of setting beer permit fees and ramada
rentals in city parks. Staff presented the following fee
recommendations: beer permits at $10.00 for both residents and
non-residents. Ramada rental fees are as follows: small ramada rentals at
$15 for residents and $30 for non-residents, double ramadas at $25 for
residents and $50 for non-residents. Mark explained the beer permits are
required for groups of 5 or more and ramada rentals are for 4-hour blocks of
Jack Berwind sought clarification regarding groups of 5 or more, asking if that
included, for example, parents and three children. Mark clarified it is
for five legal-aged adults.
Trent Renner explained raising beer permit fees may increase a sense of
responsibility . Mark explained the Police Department feels the
responsible party who receives a permit are people who will respect the rules
of the park.
Mary Lou Youngblood concerned about large company parties. Mark explained that
will fall into the special event category.
Mark further explained the permit is more of a control and informative
mechanism so staff is aware of what has been requested in city parks, allowing
staff to notify the police department, as well.
Motion to approve beer permit fees at $15 for residents and $30 for
Motion Mary Lou Youngblood / 2nd Hawkins (6 yes votes)
Motion to approve
ramada rental fees
Motion Mary Lou Youngblood/2nd Berwind (6 yes votes)
Item 6 Facility Naming Policy - This is a request to approve a
Facility Naming Policy. Mark explained the criteria which includes
geographic location, criteria for naming facilities after people, name
duplication is prohibited, and the approval process which includes the CRS
Board approving neighbor parks and the Board to provide a recommendation to the
City Council for community and regional parks.
Mark explained staff has a lot of history regarding people being a catalyst for
There was no consensus regarding naming facilities after people. The
concern was regarding the requirement they need to be deceased for at
least two years as opposed to still having the opportunity to honor them while
they are still alive.
The Board agreed to table this item and staff will bring a revised policy to
the next Board Meeting.
Item 7 Hall of Fame Policy – This is a request to approve a
hall of fame policy. Mark explained the eligibility requirements to include
Major League baseball, civic leaders, and city staff and administrators, the
selection committee is the CRS Board and the induction ceremony is planned to
be held at a Spring Training game.
Mary Lou suggested creating a number of minimum and maximum
of inductees on an annual basis. Staff agreed to add this to the policy.
Motion to approve
Motion Mary Lou Youngblood/2nd Hawkins (6 yes
8 Skate Park Update – Mark explained staff currently has a design
contract proposal going through the legal review process.
Hitchcock had questions regarding the remodeling of the regional library
December 12, 2006 at 7:50 p.m. Motion Mary Lou Youngblood/2nd
Jack Berwind - 6 yes votes
Stevens, Deputy City
SPECIAL NOTE: PERSONS WITH SPECIAL ACCESSIBILITY
NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE
CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS
IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.