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CITY OF SURPRISE

COMMUNITY & RECREATION SERVICES ADVISORY BOARD

MEETING MINUTES

December 12, 2006 / 6:00 PM

SURPRISE REGIONAL LIBRARY

16089 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

  1. Roll Call

-          Advisory Board: Trent Renner-Chairman, Ruby Koch, Jack Berwind, Ron Jensen, Mike Hawkins, Mary Lou Youngblood  Absent: Wayne Turner, Vice-Chair

-          Staff: Mark Coronado, Melissa Miller, Heidi Gannuscio

         

B.       Approval of Community & Recreation Services Minutes of October 17, 2006

-          Motion to approve the minutes of October 17, 2006

-          Motion-Jack Berwind - 2nd Ruby Koch

-          6 yes votes (Turner absent)

 

CURRENT EVENTS REPORT

A.      Chairman Report – No report. 

B.      Advisory Board Member Report – Jack Berwind complimented The Surprise Party Event.

C.      Community & Recreation Services Director Report – Mark Coronado explained a concern from a citizen was brought to his attention regarding no fence around the play ground near the lake at Surprise Recreation Campus.  He further explained research conducted in the planning stages of this playground concluded having a fence provides a false sense of security for parents.  It was discussed signage is placed on the playground equipment advising parents to closely supervise their children.  Mark also discussed the proposed impact fees for Parks and Recreation and Libraries.

 

REGULAR AGENDA ITEMS

                 

Item 1   Fireworks at Special Events – Mark Coronado explained staff has received a concern regarding fireworks at special events.  Staff asked if the Board felt it was necessary to implement a policy.  It was concluded implementing a formal policy may place restrictions on the City.   It was further explained that as a general rule, fireworks do not happen Monday through Thursday and after 6:00 p.m. on Sundays.    Currently there are about eight to ten shows a year.  Although events and the activities that are to take place are well advertised, discussion included the possibility of adding signage along Bell Road, Greenway, and Bullard to notify citizens.  It was mentioned CRS staff already places signage at the dog park located at the Surprise Recreation Campus to inform dog owners of upcoming firework displays.

                                                                                                                                                       

Item 2   Partners in Patriotism – Mark explained this project is on hold due to the Bell Road project.

           

Item 3   Parks and Recreation Master Plan – Mark explained staff will be coming back with a more detailed explanation, but explained the City is currently working on a plan.

 

Item 4   Park Ordinance -   This is a request seeking approval of the draft Community and Recreation Services Ordinance.  Discussion focused mainly on beer permitting. 

           

Motion to approve park ordinance

Motion Koch/2nd Mary Lou Youngblood (6 yes votes)

 

Item 5   Fees Review – This is a request seeking approval of setting beer permit fees and ramada rentals in city parks.  Staff presented the following fee recommendations:  beer permits at  $10.00 for both residents and non-residents.  Ramada rental fees are as follows: small ramada rentals at $15 for residents and $30 for non-residents, double ramadas at $25 for residents and $50 for non-residents.  Mark explained the beer permits are required for groups of 5 or more and ramada rentals are for 4-hour blocks of time.

            Jack Berwind sought clarification regarding groups of 5 or more, asking if that included, for example, parents and three children.  Mark clarified it is for five legal-aged adults.

            Trent Renner explained raising beer permit fees may increase a sense of responsibility .   Mark explained the Police Department feels the responsible party who receives a permit are people who will respect the rules of the park.

            Mary Lou Youngblood concerned about large company parties. Mark explained that will fall into the special event category.

            Mark further explained the permit is more of a control and informative mechanism so staff is aware of what has been requested in city parks, allowing staff to notify the police department, as well.

            Motion to approve beer permit fees at $15 for residents and $30 for non-residents.

            Motion Mary Lou Youngblood / 2nd Hawkins (6 yes votes)

           

            Motion to approve ramada rental fees

            Motion Mary Lou Youngblood/2nd Berwind (6 yes votes)

 

            Item 6   Facility Naming Policy - This is a request to approve a Facility Naming Policy.  Mark explained the criteria which includes geographic location, criteria for naming facilities after people, name duplication is prohibited, and the approval process which includes the CRS Board approving neighbor parks and the Board to provide a recommendation to the City Council for community and regional parks.

            Mark explained staff has a lot of history regarding people being a catalyst for certain buildings.

            There was no consensus regarding naming facilities after people.  The concern was regarding the  requirement they need to be deceased for at least two years as opposed to still having the opportunity to honor them while they are still alive.

            The Board agreed to table this item and staff will bring a revised policy to the next Board Meeting.

 

Item 7 Hall of Fame Policy – This is a request to approve a hall of fame policy. Mark explained the eligibility requirements to include Major League baseball, civic leaders, and city staff and administrators, the selection committee is the CRS Board and the induction ceremony is planned to be held at a Spring Training game.

Mary Lou suggested creating a number of minimum and maximum of inductees on an annual basis.  Staff agreed to add this to the policy.

Motion to approve

Motion Mary Lou Youngblood/2nd Hawkins (6 yes votes)

 

Item 8   Skate Park Update – Mark explained staff currently has a design contract proposal going through the legal review process.

 

OPEN CALL TO THE PUBLIC

Jack Hitchcock had questions regarding the remodeling of the regional library conference room. 

 

 

DISCUSSION

 

 

 

ADJOURNMENT:  December 12, 2006 at 7:50 p.m.  Motion Mary Lou Youngblood/2nd Jack Berwind - 6 yes votes

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

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POSTED:

 

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.