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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

December 5, 2006

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, December 5, 2006. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Jan Blair, Commissioners Richard Alton, Antonio Segarra, Steve Somers and Fred Watts.   Commissioner Skip Hall was absent.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; Fire Marshall Doug Helbig; City Planner Lance Ferrell; City Planner Terry Pearson; City Planner Hobart Wingard; City Planner Dennis Dorch; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CONSENT AGENDA:  No Items for Consideration.

 

Scott Chesney, Planning and Community Development Director, commented that he appreciated the Commissioners’ attendance at the recent Decision Theater event. 

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 2Planning and Zoning Commission Minutes for November 21, 2006.

 

Commissioner Somers made a motion to approve the November 21, 2006 Planning and Zoning Commission minutes.  Vice Chair Blair seconded the motion.  The motion passed with a vote of 4 ayes, 2 abstained (Alton & Segarra) and 1 absent (Hall).

 

Chairman Truitt announced that two projects would be continued to the December 19, 2006 Planning and Zoning Commission meeting (Items 5 and 8). 

 

·        Item 5: SP06-139 – Consideration and Action – Sycamore Farms Parcel 11

 

Vice Chair Blair made a motion to continue SP06-139, Sycamore Farms Parcel 11, to December 19, 2006.  Commissioner Segarra seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Hall).

 

·        Item 8:  PP06-129 – Consideration and Action – Mesquite Mountain Ranch Phase Two

 

Commissioner Somers made a motion to continue PP06-129, Mesquite Mountain Ranch Phase Two, to December 19, 2006.  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Hall).

 

·        Item 3: SP06-313 – Consideration and Action – Bellazano

 

Planner Terry Pearson presented the project to the Commission.  Staff recommended approval of SP06-313, Bellazano, subject to stipulations ‘a’ through ‘i.’

 

In response to Vice Chair Blair, Planner Pearson replied that the three-story building will include an elevator.   Planner Pearson talked briefly about the landscaping of the property, noting that there are desert and grassy areas throughout the project. 

 

Chairman Truitt suggested that in the future, he would like to see the site plans in their entirety, including landscape plans, architecture, etc.

 

Jeff Blilie, Beus Gilbert, representing applicant, introduced Don Campbell, Landscape Architect, who provided additional information about the landscape plan, noting specifically that besides the desert areas, there will be a pleasant lush green area near the courtyard.  He mentioned that the project includes two dog areas for residents to exercise their pets. 

 

In response to Commissioner Watts, Mr. Blilie noted that the three-story building is 35 feet tall.  He talked about the buffer and screening areas, noting there is a substantial buffer area for the project. 

 

In response to Commissioner Alton, Mr. Blilie replied that there is a pool area and recreation space for children.  He pointed out that the single-family communities and condos as separated by a wall. 

 

Chairman Truitt wondered about the work currently being done on the property.  Andy Jochums, Beus Gilbert, responded that it appears to be utility work, noting that the applicant has not started any work.

 

Commissioner Somers made a motion to approve SP06-313, Bellazano, subject to stipulations ‘a’ through ‘i.’   Vice Chair Blair seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Hall).

 

 

·        Item 4: SP06-312 – Consideration and Action – Golden Corral Restaurant 

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of SP06-312, Golden Corral Restaurant, subject to stipulations ‘a’ through ‘g.’

 

In response to Commissioner Watts, Planner Ferrell talked briefly about the color renderings submitted for the building.  He identified the loading area, which according to code must be enclosed.

 

In response to Commissioner Alton’s concern about the colors of the building, Director Chesney pointed out that there is little guidance in the City’s guidelines regarding the color schemes used on buildings. 

 

In response to Commissioner Somers, Director Chesney mentioned that the city has increasingly approved using underground retention for commercial sites. 

 

In response to Commissioner Somers, Planner Ferrell explained that the City allows that approximately 30% of the parking should be identified for compact vehicles.  Although curb-separated sidewalks are preferred, in this project, sidewalks along the street were permitted as long as additional landscaping was provided.

 

In response to Commissioner Segarra, Planner Ferrell explained that there will be no access from this site onto Grand Avenue.  At Commissioner Segarra’s request, it was determined that more visible street striping will be encouraged to be used at the entrance to the project.

 

In response to Commissioner Alton, Director Chesney noted the concern about the traffic issues, specifically left-hand turns.  He did emphasize that the Traffic Division has approved the project.

 

In response to Commissioner Somers’ concern about the ten-foot wall around the well site, Jeffrey Lange, applicant, replied that Arizona American Water has restrictions about the height of the wall around the well site because of safety reasons.

 

Vice Chairman Blair made a motion to approve SP06-312, Golden Corral Restaurant, subject to stipulations ‘a’ through ‘g.’   Commissioner Segarra seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Hall).

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING:

 

Chairman Truitt asked to hear Item 7 next. 

 

·        Item 7:  CUP06-293 – Consideration and Action – Sikes Residential Casita

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of Sikes Residential Casita, stipulations ‘a’ through ‘k.’

 

Vice Chair Blair wondered about how the City would monitor whether the casita was used as a permanent residence.  Director Chesney indicated that there are no specifics in place; however, if there is a violation of the code, the City would take action. 

 

In response to Commissioner Watts, Planner Wingard showed the Commissioners a copy of the floorplan. 

 

In response to Vice Chair Blair, Planner Wingard replied that the homeowners association did approve the construction of the casita.

 

Chairman Truitt stated that future discussions on casitas should be considered to allow more of these types of structures in the community.

 

In response to Commissioner Alton, Ken Frazee, applicant, noted that the guest quarters consist of one-third of the structure and the garage is two-thirds of the building. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve CUP06-293, Sikes Residential Casita, stipulations ‘a’ through ‘k.’  Commissioner Segarra seconded the motion.  The motion passed with a vote of 5 ayes, 1 no (Blair), and 1 absent (Hall).

 

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

 

Stephan Teele, Surprise resident at Westmark Homes, voiced his concern about a builder in the community that has been issued permits and many violations were discovered later.   He wondered why the City is allowing the builder to do such a terrible job.  He mentioned that the builder’s license has been suspended in the past.

 

Director Chesney explained that the City is aware of what is happening, noting that staff is working towards solutions that are within our jurisdiction. 

 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

·        Item 6:  RZ06-226 – Consideration and Action – HTO Rezone

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of RZ06-226, HTO Rezone, subject to stipulation ‘a.’

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Vice Chair Blair made a motion to approve RZ06-226, HTO Rezone, subject to stipulation ‘a.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Hall).

 

CURRENT EVENTS REPORT: 

 

Commissioner Segarra wondered if there are future plans to include a traffic light at the corner of Mountain View and Parkview.  Staff noted that no current plans show signals at this intersection and that staff will continue to monitor it for future impacts.

 

Commissioner Watts spoke briefly about his report on a recent conference he attended (Department of Commerce 2006 Boards and Commission Conference).  

 

Commissioner Alton wondered about the status of the Colonnade.  Director Chesney noted that permits are in progress and staff expects the project to break ground soon.

 

Commissioner Somers asked if there were follow-up meetings with the Wittmann group.  Director Chesney indicated that a meeting was held to discuss the Western plan and felt that some progress was accomplished. 

 

Vice Chair Blair inquired about the signs posted on some streets that indicate they are not maintained by the City.  Director Chesney explained that the signs are posted on private streets (Smokey Drive from Greasewood to Crossroads and Crossroads from Elm to Bell Road).  Staff is working towards having these roads dedicated to the City so that we can maintain them.  At this time, there is nothing in the City’s code to ensure the streets are maintained.

 

Chairman Truitt thanked the Commissioners who were able to attend the Decision Theater.

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, December 5, 2006 at 7:08 p.m.

 

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission