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CITY OF SURPRISE

COMMUNITY & RECREATION SERVICES ADVISORY BOARD

MEETING MINUTES

October 17, 2006 / 6:00 PM

SURPRISE REGIONAL LIBRARY

16089 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

  1. Roll Call

-          Advisory Board: Wayne Turner Vice-Chair, Jack Berwind, Ron Jensen, Mike Hawkins, Mary Lou Youngblood  Absent: Trent Renner-Chairman, Ruby Koch

Teen Advisory Board: Jessica Johnson, Jacob Taylor, Gabrielle Chilton, Erika Hendrickson, Ciana Paraso, Chellsea La Barge, Brian (BJ) Scott, Ross Gibbs, Matthew Ruff, Braden MacDonald

-          CRS Dept.: Mark Coronado-Director, Melissa Miller, Donna Miller, and Heidi Gannuscio                                                                    

B.       Approval of Community & Recreation Services Minutes of August 29, 2006

-          Motion to approve the minutes of August 29, 2006

-          Motion-Mary Lou Youngblood - 2nd Ron Jensen

-          5 yes votes (Renner and Koch absent)

 

CURRENT EVENTS REPORT

A.      Chairman Report – No report

B.      Advisory Board Member Report – No report

C.      Community & Recreation Services Director Report – Mark Coronado introduced the Teen Advisory Board Members and provided the status of the skate park. 

 

REGULAR AGENDA ITEMS

                 

Item 1   Swearing In – Linda Stevens, Assistant City Clerk, swore in the Teen Advisory Board Members.

                                                                                                                                                       

Item 2   Partners in Patriotism – Mark Coronado and Stan Mucha with the Knights of Columbus explained the project involves the Knights of Columbus raising money from merchants for American-flag banners to place on existing poles along Bell Road and Bullard Avenue two weeks prior to holidays such as the 4th of July, Flag Day, Veterans Day, etc.  The City will set up and remove flags.  On the day of the holiday, the Knights of Columbus plans to place an ad in the paper recognizing everyone that has contributed.  Staff to bring back a recommendation within 30 to 60 days and provide information regarding how it will work operationally, associated budget, life of banners, etc.

 

            Wayne Turner asked how quickly this will happen.  Stan Mucha responded possibly President’s Day 2007.

 

            Mary Lou Youngblood inquired where the banners will come from.  It was explained they have received information about the City’s vendor.

 

            Chellsea La Barge asked if only merchants can contribute.  Stan Mucha responded anyone can donate.

 

            Jack Berwind inquired as to the cost of contributing.  The cost of a pole is $150 (2 banners) for most poles.

 

            Mary Lou Youngblood suggested providing merchants that contribute receive a sign to place in their window.

 

Item 3   Habitat for Humanity – This is a request to seek approval to move forward to provide a conceptual design of a less than one-acre park in which Habitat for Humanity would like the City to plan and maintain the park.  It was explained the park doesn’t provide much functionality due to size, budget, access and costly to maintain. 

 

            Mary Lou Youngblood asked how much the cost is for a conceptual design.  Mark Coronado stated cost was used as an example, that functionality is the main concern.  Mark Coronado added the cost is usually less than $3,000.

           

            Matthew Ruff suggested the money budgeted to build the park should be used to upgrade near-by existing parks.

 

            Chellsea La Barge asked if it would be more beneficial to build more houses as opposed to building a park.

 

            Motion to bring back a comparison of building houses in comparison to a park.

            Motion: Marylou Youngblood/2nd Jack Berwin

 

Item 4   Parks and Recreation Master Plan Update -   The Parks and Recreation Master Plan compliments the General Plan.  This document needs to be updated to plan more efficiently and effectively over the next 20 years to include such items as; requiring developers to provide nine acres of open and active space per 1,000 residents.  Of the nine acres, six is required to be active space.  Additionally, it needs to address how many facilities and types of facilities such as recreation centers and aquatic centers should be placed within certain distances of each other, never agree to pocket parks, and require parks to have family restrooms.  Staff is currently using the Development Agreement process to address these items.  Public meetings will be held to receive input from the residents.  More detailed presentation to be brought before the Board in 30 to 60 days.

 

            Question verifying residents will have an opportunity to vote on the plan.  Mark Coronado responded the General Plan will have an open space component in which residents will have the opportunity to vote.

 

            Follow up question what is included in the vote, will you vote for items such as swing sets, tennis courts, etc?  Mark Coronado explained the City will identify criteria and define terms and conditions for neighborhood parks, community parks, and regional parks.

 

            Question regarding if builders decide the necessary acreage for flood control.  Mark Coronado explained that is provided for in the City Ordinance.

 

Item 5   Park Ordinance Update – Mark Coronado explained the City Ordinance needs to be updated to address items such as park rangers, beer permits, special event permits, hours of operation among others.  This will provide an opportunity to implement a process and to define what will be allowed and not allowed in City parks.  Staff to bring back to the Advisory Board.

 

            Erica Hendrickson inquired as to what a beer permit is; she mentioned she is aware that restaurants, for example, need a permit.  Mark Coronado explained it is a permit to consume, not sell liquor, in a City Park. 

 

            Jack Berwind inquired if the City provides beer permits is it more liable if someone leaves park and hurts someone.

 

            Discussion included possibilities of having teen events (midnight basketball, pizza parties, dances) past curfew that are City-sponsored and approved by the Police Department.   

 

 

OPEN CALL TO THE PUBLIC

 

 

 

DISCUSSION

 

 

 

ADJOURNMENT:  August 29, 2006 at 7:35 p.m.  Motion Jack Berwind/2nd Ron Jensen - 5 yes votes

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

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POSTED:

 

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.