CITY OF SURPRISE
COMMUNITY & RECREATION SERVICES
ADVISORY BOARD
MEETING MINUTES
October 17, 2006 / 6:00 PM
SURPRISE REGIONAL LIBRARY
16089 N. BULLARD AVENUE
SURPRISE, ARIZONA 85374
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ITEM NUMBER
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APPLICATION DESCRIPTION
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STAFF RECOMMENDATION
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- Roll Call
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Advisory
Board: Wayne Turner
Vice-Chair, Jack Berwind, Ron Jensen, Mike Hawkins, Mary Lou Youngblood Absent:
Trent Renner-Chairman, Ruby Koch
Teen Advisory Board: Jessica Johnson, Jacob Taylor, Gabrielle Chilton, Erika
Hendrickson, Ciana Paraso, Chellsea La Barge, Brian (BJ) Scott, Ross Gibbs,
Matthew Ruff, Braden MacDonald
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CRS Dept.: Mark
Coronado-Director, Melissa Miller, Donna Miller, and Heidi Gannuscio
B.
Approval of
Community & Recreation Services Minutes of August 29, 2006
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Motion to
approve the minutes of August 29, 2006
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Motion-Mary Lou
Youngblood - 2nd Ron Jensen
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5 yes votes (Renner
and Koch absent)
A.
Chairman Report –
No report
B.
Advisory Board
Member Report – No report
C.
Community &
Recreation Services Director Report – Mark Coronado introduced the Teen
Advisory Board Members and provided the status of the skate park.
Item 1 Swearing
In – Linda Stevens, Assistant City Clerk, swore in the Teen Advisory Board
Members.
Item 2 Partners in Patriotism –
Mark Coronado and Stan Mucha with the Knights of Columbus explained the project
involves the Knights of Columbus raising money from merchants for American-flag
banners to place on existing poles along Bell Road and Bullard Avenue two weeks
prior to holidays such as the 4th of July, Flag Day, Veterans Day,
etc. The City will set up and remove flags. On the day of the holiday, the
Knights of Columbus plans to place an ad in the paper recognizing everyone that
has contributed. Staff to bring back a recommendation within 30 to 60 days and
provide information regarding how it will work operationally, associated
budget, life of banners, etc.
Wayne Turner asked how quickly
this will happen. Stan Mucha responded possibly President’s Day 2007.
Mary Lou Youngblood
inquired where the banners will come from. It was explained they have received
information about the City’s vendor.
Chellsea La Barge asked
if only merchants can contribute. Stan Mucha responded anyone can donate.
Jack Berwind inquired as
to the cost of contributing. The cost of a pole is $150 (2 banners) for most
poles.
Mary Lou Youngblood
suggested providing merchants that contribute receive a sign to place in their
window.
Item 3 Habitat for Humanity – This
is a request to seek approval to move forward to provide a conceptual design of
a less than one-acre park in which Habitat for Humanity would like the City to
plan and maintain the park. It was explained the park doesn’t provide much
functionality due to size, budget, access and costly to maintain.
Mary Lou Youngblood
asked how much the cost is for a conceptual design. Mark Coronado stated cost
was used as an example, that functionality is the main concern. Mark Coronado added
the cost is usually less than $3,000.
Matthew Ruff suggested
the money budgeted to build the park should be used to upgrade near-by existing
parks.
Chellsea La Barge asked
if it would be more beneficial to build more houses as opposed to building a
park.
Motion to bring back a
comparison of building houses in comparison to a park.
Motion: Marylou
Youngblood/2nd Jack Berwin
Item 4 Parks and Recreation Master
Plan Update - The Parks and Recreation Master Plan compliments the General
Plan. This document needs to be updated to plan more efficiently and
effectively over the next 20 years to include such items as; requiring developers
to provide nine acres of open and active space per 1,000 residents. Of the
nine acres, six is required to be active space. Additionally, it needs to
address how many facilities and types of facilities such as recreation centers
and aquatic centers should be placed within certain distances of each other,
never agree to pocket parks, and require parks to have family restrooms. Staff
is currently using the Development Agreement process to address these items. Public
meetings will be held to receive input from the residents. More detailed
presentation to be brought before the Board in 30 to 60 days.
Question verifying
residents will have an opportunity to vote on the plan. Mark Coronado
responded the General Plan will have an open space component in which residents
will have the opportunity to vote.
Follow up question what
is included in the vote, will you vote for items such as swing sets, tennis
courts, etc? Mark Coronado explained the City will identify criteria and
define terms and conditions for neighborhood parks, community parks, and
regional parks.
Question regarding if
builders decide the necessary acreage for flood control. Mark Coronado
explained that is provided for in the City Ordinance.
Item 5 Park Ordinance Update –
Mark Coronado explained the City Ordinance needs to be updated to address items
such as park rangers, beer permits, special event permits, hours of operation
among others. This will provide an opportunity to implement a process and to
define what will be allowed and not allowed in City parks. Staff to bring back
to the Advisory Board.
Erica Hendrickson
inquired as to what a beer permit is; she mentioned she is aware that
restaurants, for example, need a permit. Mark Coronado explained it is a
permit to consume, not sell liquor, in a City Park.
Jack Berwind inquired if
the City provides beer permits is it more liable if someone leaves park and
hurts someone.
Discussion included
possibilities of having teen events (midnight basketball, pizza parties,
dances) past curfew that are City-sponsored and approved by the Police
Department.
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ADJOURNMENT:
August 29, 2006 at 7:35 p.m. Motion Jack Berwind/2nd Ron Jensen
- 5 yes votes
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Linda
Stevens, Deputy City Clerk
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POSTED:
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TIME:
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SPECIAL NOTE: PERSONS WITH SPECIAL
ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD
CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER
THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.
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