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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

November 7, 2006

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 7 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, November 7, 2006. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Commissioners Richard Alton, Skip Hall, Antonio Segarra, Steve Somers and Fred Watts.   Vice Chair Blair was absent.

 

STAFF PRESENT:

 

City Assistant Attorney Jim Gruber; Assistant Fire Chief Clint Mills; Traffic Engineer Tracy Eberlein; City Planner Dennis Dorch; City Planner Lance Ferrell; Planner Hobart Wingard; City Planner Gard Garland; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

Chairman Truitt introduced new Commissioner Richard Alton and Assistant City Attorney James Gruber.

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

Chairman Truitt asked that the minutes and Item 5, SP06-101, St. Clare of Assisi Catholic Church be removed from the consent agenda.

 

Commissioner Segarra made a motion to approve the Consent Agenda.  Commissioner Somers seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

 

·        Approved Item 3*: SP06-256 – Consideration and Action – Foxfire Professional and Warehouse Building, stipulations ‘a’ through ‘j.’

 

·        Approved Item 4*: SP06-231 – Consideration and Action – Los Padres Bank,  stipulations ‘a’ through ‘j.’

 

·        Approved Item 6*: RS05-393 – Consideration and Action – Plath Rural Subdivision,  stipulations ‘a’ through ‘g.’

 

CONSENT AGENDA ITEMS REMOVED FOR DISCUSSION AND ACTION:

 

·        Item 2*:  Planning and Zoning Commission Minutes for October 4 and 17, 2006.

 

Commissioner Segarra made a motion to approve the Planning and Zoning Commission Minutes for October 4 and 17, 2006.  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes, 1 abstained and 1 absent (Blair).

 

·        Item 5*: SPA06-101 – Consideration and Action – St. Clare of Assisi Catholic Church,  stipulations ‘a’ through ‘i.’

 

In response to Chairman Truitt, Planner Wingard stated that staff would work with the applicant to include some architectural treatment on the ten-foot walls on the north side of the property.

 

Commissioner Hall made a motion to approve SPA06-101, St. Clare of Assisi Catholic Church, subject to stipulations ‘a’ through ‘i.’ Commissioner Segarra seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING:

 

·        Item 7:  SP06-124 – Consideration and Action – Community Care Campus

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP06-124, Community Care Campus, subject to stipulations ‘a’ through ‘l.’

 

In response to Commissioner Alton, Planner Copeland indicated that there will be minimal traffic generated during the first phase of the project.  In later phases, traffic calming devices are being considered on Greasewood Avenue. 

 

Tom Patton, Architect, added that the cliental at the Community Care Campus will consist of seniors (independent living and those who need assisted care).  There will also be a daycare facility on the campus to help integrate the various age groups.  Typically, cliental will be dropped off or picked up by shuttles, which will aid in reducing traffic to the campus.  As additional facilities are built out, a further traffic study is needed. 

 

In response to Commissioner Somers, Planner Copeland explained stipulation ‘k’ regarding the location of the FDCs which will be within 25 feet of the hydrant in the parking island southeast of the café.

 

In response to Commissioner Watts, Planner Copeland noted that the children’s play area is east of the building and will be gated.  Mr. Patton mentioned that there is a single point of entry to control access to the campus.

 

Commissioner Segarra made a motion to approve SP06-124, Community Care Campus, subject to stipulations ‘a’ through ‘l.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

·        Item 8: SP06-299 – Consideration and Action – Surprise Pointe

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of SP06-299, Surprise Pointe, subject to stipulations ‘a’ through ‘i.’

 

Armand Milazzo, applicant, provided a brief overview, indicating the various uses within the project which will include retail, office, and light industrial/manufacturing.  He pointed out that one of the major goals for this area is to bring high-wage jobs to the city.

 

Commissioner Somers questioned the stipulation which indicates that minor changes to the site plan could be administratively approved by staff.  Director Chesney explained that administrative reviews and approval would occur to allow market flexibility on small portions of the site. 

 

Chairman Truitt provided additional information about the approval process, noting that the Planning and Zoning Commission has previously given staff administrative approval process for minor items.  He emphasized that staff is committed to submit major changes of the site plan to the Commission for consideration.  Director Chesney noted that staff will prepare a report for the Commission on any administrative changes. 

 

In response to Commissioner Alton, Mr. Milazzo indicated that BNSF owns a 100-foot-wide corridor of land on the property which can support a future run-around track with spurs from the main track.  Director Chesney explained that storage cars will not be parked in that area; only cars servicing the businesses on site.

 

In response to Chairman Truitt regarding landscaping, Mr. Milazzo indicated that there is an established landscaped buffer along Waddell Road and an eight-foot wall along Dysart Road. 

 

In response to Commissioner Hall, Mr. Milazzo replied that it is projected that the types of businesses at this site will create jobs employing between 1,000 to 2,000 employees. 

 

Tracy Eberlein, Traffic Engineering, responded to questions from Commissioner Hall regarding the placement of access points to the property site.

 

In response to Commissioner Segarra, Ms. Eberlein explained that Litchfield Road will have a median in the street to control traffic flow in and out of the site.

 

Commissioner Segarra made a motion to approve SP06-299, Surprise Pointe, subject to stipulations ‘a’ through ‘i.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

 

 

 

 

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING:

 

·        Item 9:  PP06-327 – Consideration and Action – Surprise Pointe

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of PP06-327, Surprise Pointe, subject to stipulations ‘a’ through ‘g.’

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve PP06-327, Surprise Pointe, subject to stipulations ‘a’ through ‘g.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

·        Item 10:  CUP06-338 – Consideration and Action – LAZ Auto Rental & Sales

 

Planner Gard Garland presented the project to the Commission.  Staff recommended approval of CUP06-338, LAZ Auto Rental & Sales, subject to stipulations ‘a’ through ‘d.’

 

Chris Moustakas, applicant, provided additional information about the type of operation that will be located at this site. 

 

In response to Commissioner Segarra, Planner Garland indicated that the site currently does not have a retention basin; however, the applicant will be installing one.

 

In response to Commissioner Alton, Mr. Moustakas noted that all vehicles will be new and available to the public as rentals. 

 

In response to Commissioner Hall, Planner Garland explained the dimension of the wall that will surround the property. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Segarra made a motion to approve CUP06-338, LAZ Auto Rental & Sales, subject to stipulations ‘a’ through ‘d.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda.  Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT: 

 

Chairman Truitt shared his experiences at the 2006 Boards and Commissions conference which he attended with Commissioners Somers and Watts.  Commissioner Somers indicated that the conference was very informative, echoed by Commissioner Watts.

 

Chairman Truitt emphasized the need for applicants to attend meetings where their projects are being considered.

 

Chairman Truitt explained that Commissioners will be allowed to explain a “no” vote if they wish to do so.

 

Chairman Truitt announced that a workshop will be held on November 21 at 6 p.m.  Scott Thompson, Business Administrator, Dysart Unified School District, will be present.

 

Director Chesney noted that Commissioners had inquired about starting the regular meetings at 6 p.m.  Staff has no objection.  Director Chesney asked Commissioners to communicate their preference to the Planning and Zoning Commission Secretary. 

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, November 7, 2006 at 8:17 p.m.

 

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission