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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

October 17, 2006

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 7 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, October 17, 2006. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Jan Blair, and Commissioners Antonio Segarra, Steve Somers and Fred Watts.   Commissioner Hall was absent.

 

STAFF PRESENT:

 

City Attorney Michael Bailey; City Planner Dennis Dorch; City Planner Lance Ferrell; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

ITEM 1:  DIRECTOR’S REPORT:  

 

Director Scott Chesney mentioned that there are several General Plan outreach meetings scheduled for the next few weeks, as well as public hearing meetings scheduled for the Planning and Zoning Commission in November and the City Council in December.  The final draft of the General Plan is on target to be completed after the outreach meetings have been conducted. 

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

The Planning and Zoning Commission Workshop Minutes were removed from the Consent Agenda because Commissioner Segarra was not present at the September 5, 2006 meeting and Commissioner Somers was not present at the September 5 and 19, 2006 meetings.

 

Vice Chairman Blair made a motion to approve the Consent Agenda.  Commissioner Watts   seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Hall), and 1 vacancy.

 

 

·        Approved Item 3*:  RS06-244 – Consideration and Action – Patrick Lane Ranchettes, stipulations ‘a’ through ‘g.’

 

·        Approved Item 4*:  RS06-213 – Consideration and Action – WBJ Estates,  stipulations ‘a’ through ‘g.’

 

CONSENT AGENDA ITEMS REMOVED FOR DISCUSSION AND ACTION:

 

Vice Chairman Blair made a motion to approve the Planning and Zoning Commission Workshop Minutes for September 5 and 19, 2006.  Commissioner Watts seconded the motion.  The motion passed with a vote of 3 ayes, 2 abstained (Segarra and Somers), 1 absent (Hall), and 1 vacancy.

 

·        Approved Item 2*:  Planning and Zoning Commission Workshop 

      Minutes for September 5, 2006 and Planning and Zoning Commission

      Workshop Minutes for September 19, 2006.

 

REGULAR AGENDA ITEMS REQUIRING A HEARING:

 

·        Item 5:  PP06-058 – Consideration and Action – Surprise Ranch

Preliminary Plat

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of PP06-058, Surprise Ranch Preliminary Plat, subject to stipulations ‘a’ through ‘i.’

 

In response to Commissioner Somers, Planner Dorch pointed out the parameter roads for the project.

 

Jeff Blilie, representing applicant, provided additional information and features of the project, specifically noting a 60-lot reduction in the project. 

 

In response to Commissioner Watts, Mr. Blilie explained that Parcel F is not being platted because it will be a medium-density product, noting that it will be brought to the Planning and Zoning Commission at a later date.

 

In response to Vice Chair Blair, David Burrows, TruWest Companies, explained that all areas within this property will be removed from the flood plain.  He indicated that the homes would not be required to have flood insurance. 

 

Chairman Truitt opened the meeting for public comment.

 

Paula Forster, Surprise resident, voiced her concern as to whether the residents will be advised that the properties will be removed from the flood plain.  She also has concerns about where the children in this community will be attending school.  Ms. Forster suggested that someone from the school districts should attend the Planning and Zoning Commission meetings.

 

Chairman Truitt explained the criteria used to calculate the estimated number of children in a household. 

 

Hearing no further comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve PP06-058, Surprise Ranch Preliminary Plat, subject to stipulations ‘a’ through ‘i.’  Vice Chair Blair seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Hall), and 1 vacancy.

 

·        Item 6:  PAD05-335 – Consideration and Action – Sunhaven

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of PAD05-335, Sunhaven, subject to stipulations ‘a’ through ‘s.’

 

Stephen Earl, Earl, Curley, and LaGarde, representing applicant, presented additional information about the project, providing some historic data.  He commented on roadway design, community college location, regional service areas, improved sites for elementary schools, and connectivity of the neighborhood using12 miles of trail systems.

 

Mr. Earl talked about a large HOA-maintained community park (43 acres) which is planned  within the project that will include extensive amenities.  Originally, a lake using reclaimed water was planned for this park; however, it was removed from the design at the city’s request.  Mr. Earl stressed that the developer’s preference is that the park become an HOA-maintained facility rather than maintained by the city.

 

Chairman Truitt expounded on the various items he liked about the project, such as 13 two-acre, one four-acre, and one15-acre pocket parks, as well as the 43-acre community park.  He noted the neighborhood commercial areas, elementary schools, and open spaces.  He voiced his concern that a high school should be located in this community or in close proximity considering the projected number of high school students.  There was some discussion regarding the lake that was originally planned for the community park.  Chairman Truitt noted his preference that the lake should be included.

 

Director Chesney briefly discussed the development impact fees which are prescribed by statute.

 

Vice Chair Blair stated that she would strongly support a city park and not an HOA-maintained one because of the burden on the residents.   She talked about the school situation, specifically noting the need for a high school.  In response, Mr. Earl replied that they are working with the Nadaburg School District to become unified and to find the appropriate location for the high school.

 

In response to Vice Chair Blair, Director Chesney noted that staff will work out their concerns before the project is presented to the City Council.  City Attorney Michael Bailey agreed that the staff will work diligently on the concerns; however, the City has no jurisdiction over the school districts.  Mr. Earl added that as they go through the preliminary and final plat process, an agreement with the schools will need to be prepared.

 

Commissioner Somers indicated that his preference would be to include a lake in the community park. 

 

Director Chesney pointed out that a summary of the Commissioner’s deliberation and the Commission’s vote will be included in the report to the City Council.

 

Commissioner Segarra commented that he does not feel comfortable about this project moving forward because there are a number of items that need to be resolved.  He emphasized his preference that the community park be maintained by the HOA. 

 

In response to Commissioner Segarra, Director Chesney answered questions regarding lighting and dark skies, noting that stipulations ‘f’ and ‘g’ cover this concern.

 

Chairman Truitt opened the meeting for public comment.

 

Paula Forster, Surprise resident, voiced her concern about traffic along Grand Avenue, specifically crossing the railroad track.  She indicated that she was concerned about safety issues regarding the exit paths for this community.

 

Robert Jones, Nadaburg School Board Member, explained that passing the unification of Nadaburg School District will not necessarily allow the district to build a high school.

 

Hearing no further comments from the public, Chairman Truitt closed the public hearing.

 

Chairman Truitt emphasized that the Commission is very concerned about schools in this project and would appreciate the developer working with the schools.  He pointed out that he does support the lake in the community park.  He noted his concern about an HOA incurring costs without adequately having a reserve funding set aside.

 

Chairman Truitt suggested amending Stipulation E:

 

Delete last portion of the stipulation which is in parenthesis

– (open space will not include lake).

 

Commissioner Watts made a motion to approve, PAD05-335, Sunhaven, subject to stipulations ‘a’ through ‘s,‘ as amended.  Commissioner Somers seconded the motion.  The motion passed with a vote of 3 ayes, 2 against (Segarra and Blair), 1 absent (Hall)  and 1 vacancy.

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

 

Paula Forster, Surprise resident, voiced her concern about the Houlihan’s metal structure on Bell Road.

 

Hearing no further comments from the public, Chairman Truitt closed the call to the public.

 

 

CURRENT EVENTS REPORT: 

 

Chairman Truitt noted that he will be attending a Planning and Zoning Commission conference on November 3.

 

He mentioned that he and Vice Chair Blair met with Director Chesney recently to discuss how to streamline the Commission meetings.

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, October 17, 2006 at 8:24 p.m.

 

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission