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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

September 19, 2006

 

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Regular Planning and Zoning Commission Meeting to order at 7 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, September 19, 2006. 

 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Commissioners Jan Blair, Skip Hall, Antonio Segarra, and Fred Watts.  Commissioner Steve Somers was absent.

 

STAFF PRESENT:

 

Chris Schmaltz representing Interim City Attorney Andrew McGuire; Assistant Fire Chief Clint Mills; City Planner Adam Copeland; City Planner Lance Ferrell; City Planner Dennis Dorch; Community Development Supervisor Debbie White; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None

 

PLEDGE OF ALLEGIANCE

 

ANNOUNCEMENT OF PLANNING AND ZONING COMMISSON CHAIRMAN:

 

At the September 14, 2006 City Council meeting, Commissioner Lyn Truitt was confirmed as chairman of the Planning and Zoning Commission.

 

SELECTION OF PLANNING AND ZONING COMMISSION VICE CHAIRMAN:

 

Commissioner Watts made a motion to elect Commissioner Blair as Vice Chairman of the Commission.  Commissioner Hall seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

ITEM 1:  DIRECTOR’S REPORT:   None

 

CONSENT AGENDA:

 

All items listed with an asterisk () are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

Commissioner Watts requested that Item 8 be removed from the consent agenda.  Commissioners Segarra and Hall asked to removed Item 4 and Commissioner Blair asked that Item 5 be removed from the consent agenda.

 

Commissioner Blair made a motion to approve the Consent Agenda, with the removal of Items 4, 5, and 8.  Commissioner Hall seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

·        Approved Item 2:  Planning and Zoning Commission Workshop  

      Minutes for August 15, 2006 and Planning and Zoning Commission

      Minutes for September 5 , 2006.

 

·        Approved Item 3:  SP05-455 – Consideration and Action – Grand and 303 Plaza, stipulations ‘a’ through ‘m.’

 

·        Approved Item 6:  SP06-148 – Consideration and Action – Dysart Industrial Condo Center, stipulations ‘a’ through ‘i.’

 

·        Approved Item 7:  SP06-193 – Consideration and Action – Bell Mar, stipulations ‘a’ through ‘k.’

 

·        Approved Item 9:  RS06-041 – Consideration and Action – Graham Ranch Estates, stipulations ‘a’ through ‘j.’

 

·        Approved Item 10:  RS06-152 – Consideration and Action – Lindy Estates, stipulations ‘a’ through ‘h.’

 

CONSENT AGENDA ITEMS REMOVED FOR DISCUSSION AND ACTION:

 

·        Item 4:  SP05-354 – Consideration and Action – Stadium Village-Crestone

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP05-354, Stadium Village - Crestone, subject to stipulations ‘a’ through ‘l.’

 

Director Chesney explained that this important project is the first step to creating a downtown for the city.

 

Vict Nguyen, applicant, provided a brief presentation about the project, noting specifically the architecture of the buildings and landscaping features.

 

In response to Commissioner Blair’s concern about the four-story buildings in the project, Planner Copeland explained that Luke AFB allows buildings with up to ten stories within their area.

 

In response to Commissioner Hall, the applicant provided information about various elevations and landscaping concerns.

 

 

In response to Commissioner Segarra, Planner Copeland replied that the sidewalks are primarily 18 feet wide.  The applicant added that all main entrances to the buildings will face the street.

 

Commissioner Hall made a motion to approve SP05-354, Stadium Village-Crestone, subject to stipulations ‘a’ through ‘l.’   Commissioner Segarra seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

·        Item 5:  SP05-407 – Consideration and Action – Asante Retail Center

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of SP05-407, Asante Retail Center, subject to stipulations ‘a’ through ‘p.’

 

Scott McCoy, Earl, Curley, & Lagarde, representing applicant, provided additional information about the project, noting the retail and commercial opportunities, pedestrian access, public gathering places, and development timelines.

 

Mr. McCoy asked that the applicant be granted an approval for a 24-month development timeline rather than the typical 12-month timeframe.

 

Mr. McCoy requested that Stipulation J be changed to read:  If and when available, reclaimed water will be used for all irrigation.

 

In response to Commissioner Blair, Mr. McCoy pointed out the pedestrian walkways throughout the project, noting that all walkways meet city code.

 

Trey Akin, Barkley Group, representing applicant, answered Commissioner Blair’s question regarding the name of the project and how it was selected.  Commissioner Segarra suggested that a more unique name should be found for the project.

 

In response to Commissioner Hall, Mr. McCoy pointed out several pedestrian rest areas within the project.

 

In response to Chairman Truitt, Director Chesney explained that although it is not the city’s preference, they would agree to granting a two-year development timeline to this project.    

 

Attorney Chris Schmaltz read Stipulation Q:  Site plan approval shall be effective two years from the date of approval.

 

Commissioner Blair made a motion to approve SP05-407, Asante Retail Center, subject to stipulations ‘a’ through ‘q’ as amended.  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

·        Item 8:  SP06-218 – Consideration and Action – Shalooza Family Entertainment

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP06-218, Shalooza Family Entertainment, subject to stipulations ‘a’ through ‘i.’

 

 

In response to Commissioner Watts, Planner Copeland elaborated on the changes in the site plan from the 2004 submittal.

 

Commissioner Hall made a motion to approve SP06-218, Shalooza Family Entertainment, subject to stipulations ‘a’ through ‘i.’  Commissioner Segarra seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING:

 

·        Item 11:  GPA06-125 – Consideration and Action – Community Care Campus

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of GPA06-125, Community Care Campus, subject to stipulations ‘a’ through ‘i.’

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Segarra made a motion to approve GPA06-125, Community Care Campus, subject to stipulations ‘a’ through ‘i.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

·        Item 12:  PAD06-123 – Consideration and Action – Community Care Campus

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PAD06-123, Community Care Campus, subject to stipulations ‘a’ through ‘i.’

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve PAD06-123, Community Care Campus, subject to stipulations ‘a’ through ‘i.’  Commissioner Blair seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

·        Item 13:  PADA06-176 – Consideration and Action – Sierra Verde PAD Amendment

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PADA06-176, Sierra Verde PAD Amendment, subject to stipulations ‘a’ through ‘d.’

 

Paul Gilbert, Beus Gilbert, representing applicant, provided a brief overview of the project, specifically addressing the high-quality of the townhouse development.

 

Chairman Truitt opened the meeting for public comment. 

 

Paula Forster, Surprise resident, voiced her concern about no backyards designed for the project.

 

Katie Vance, applicant, explained that there are no backyards; however, there is a park area for children to play.

 

Hearing no further comments from the public, Chairman Truitt closed the public hearing.

 

Director Chesney provided the language for an additional stipulation: Stipulation E – Development quality will be minimally at the level as shown in the PAD narrative.

 

Commissioner Blair made a motion to approve PADA06-176, Sierra Verde PAD Amendment, subject to stipulations ‘a’ through ‘e’ as amended.  Commissioner Hall seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

·        Item 14:  PP06-011 – Consideration and Action – Legacy Village

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP06-011, Legacy Village, subject to stipulations ‘a’ through ‘j.’

 

Chairman Truitt opened the meeting for public comment. 

 

Susan Morgan, resident, southwest of Wittman, questioned the density of the project and the need for additional roads.  Planner Copeland noted that there will be three homes per acre.  Director Chesney provided some insight into the future plans for the transportation system.

 

Paula Forster, Surprise resident, voiced her concern about the letter from the Dysart School District being dated 2002 and questioned if the project is in the Nadaburg School District. 

 

Tom Eggert, Legacy Land Development, applicant, explained that the property is currently not in any school district.  However, an agreement was entered into with the Dysart School District in January, 2006.

 

Hearing no further comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Segarra made a motion to approve PP06-011, Legacy Village, subject to stipulations ‘a’ through ‘j.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

·        Item 15:  PP06-021 – Consideration and Action – Surprise Foothills

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of PP06-021, Surprise Foothills, subject to stipulations ‘a’ through ‘n.’

 

Paul Gilbert, Beus Gilbert, representing applicant, provided additional information about the project. 

 

Jay Hicks, EDAW, represent applicant, provided a slide presentation, noting various elevations, school site, and park areas.

 

Brian Bernard, Kimley Horn, representing applicant, responded to questions from Commissioner Watts regarding the flood zones within the project.

 

In response to Commissioner Blair, Mr. Gilbert agreed that they would work with the school district to acquire a high school closer to the project.

 

In response to Chairman Truitt, Mr. Gilbert indicated that an agreement with the school district should be entered into by the time the final plat is brought to Council for approval.  

 

In response to Chairman Truitt, Director Chesney noted that an additional stipulation will be added.  Stipulation O – For each residential unit, restore the 4x20 foot storage space in an appropriate location consistent with the City of Surprise Design Guidelines.

 

In response to Chairman Truitt, Director Chesney indicated that Stipulations I, J, and K will be reviewed.

 

Chairman Truitt opened the meeting for public comment.

 

Susan Morgan, resident, southwest of Wittman, voiced her concern about the density of the project, roadways, Luke fly zones, wastewater treatment plants, and the lack of schools. 

 

Mr. Gilbert explained that they are in compliance with the General Plan regarding the density of the project.  He noted that the project is outside the Luke fly zone. 

 

Director Chesney explained that roads are built as projects are developed. 

 

Paula Forster, Surprise resident, voiced her concern about why there is a high percentage of 35-foot lots. 

 

 Hearing no further comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve PP06-021, Surprise Foothills, subject to stipulations ‘a’ through ‘o’ as amended.  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes, 1 absent (Somers), and 1 vacancy.

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

 

Paula Forster, Surprise resident, voiced her concern about the metal structure on Bell and Litchfield that is partially completed.  Director Chesney indicated that the developer has had some financial difficulties; however, they do plan to complete the project. 

 

Hearing no further comments from the public, Chairman Truitt closed the public hearing.

 

CURRENT EVENTS REPORT: 

 

Director Chesney announced that the October 3 regularly scheduled meeting will be cancelled.  The agenda items will be added to the October 4 special meeting agenda. 

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, September 19, 2006 at 8:54 p.m.

 

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission