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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

September 5, 2006

 

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Vice Chairman Randy Nachtigall called the Regular Planning and Zoning Commission Meeting to order at 7 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, September 5, 2006. 

 

 

ROLL CALL:

 

In attendance with Vice Chairman Randy Nachtigall were Commissioners Jan Blair, Skip Hall,  Lyn Truitt and Fred Watts.  Commissioners Antonio Segarra and Steve Somers were absent.

 

STAFF PRESENT:

 

Chris Schmaltz representing Interim City Attorney Andrew McGuire; Assistant Fire Chief Clint Mills; City Planner Adam Copeland; City Planner Lance Ferrell; City Planner Nicole Green-Catten; City Planner Bart Wingard; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None

 

PLEDGE OF ALLEGIANCE

 

ITEM 1:  DIRECTOR’S REPORT:   None

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

Commissioner Truitt made a motion to approve the Consent Agenda, with the removal of Item 3*.  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

·         Approved *Item 2:  Approved Planning and Zoning Commission Workshop  

      Minutes for July 18, and August 1, 2006 and Planning and Zoning Commission

      Minutes for August 1 and 15, 2006.

 

·        Approved Item 4*:  SP06-149 – Consideration and Action – City of Surprise Fire Station #306, stipulations ‘a’ through ‘j.’

 

·        Approved Item 5*:  SP06-150 – Consideration and Action – City of Surprise Fire Station #306, stipulations ‘a’ through ‘j.’

 

·        Approved Item 6*:  SP06-186 – Consideration and Action – Ancona Professional Plaza, stipulations ‘a’ through ‘l.’

 

CONSENT AGENDA ITEMS REMOVED FOR DISCUSSION AND ACTION:

 

·        Item 3*:  SP05-455 – Consideration and Action – Grand and 303 Plaza,

 

Commissioner Truitt requested that this item be removed from consent agenda because additional work is required on one of the stipulations.

 

Commissioner Truitt made a motion to continue SP05-455, Grand and 303 Plaza to September 19, 2006.  Commissioner Blair seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING:

 

·        Item 7:  CUP05-467 – Consideration and Action – Marley Park Elementary Monopalm

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP05-467, Marley Park Elementary Monopalm, subject to stipulations ‘a’ through ‘d.’

 

In response to Commissioner Blair, Planner Ferrell explained that if there was a future request for other carriers to use this monoplam, it would be considered as a Conditional Use Permit Amendment that could be approved by the Community Development Director. 

 

Commissioner Truitt asked that stipulation ‘d’ be reworded to read:  Before building plans are submitted, Cingular will work with Marley Park LLC on design.

 

Commissioner Blair made a motion to approve CUP05-467, Marley Park Elementary Monopalm, subject to stipulations ‘a’ through ‘d’ as amended.  Commissioner Truitt  seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

Chris Schmaltz, City Attorney, noted that the project required a public hearing and that the commissioners needed to reconsider their motion, open the hearing to the public, and then make a new motion after any public comments.

 

Commissioner Truitt made a motion to reconsider the previous motion.  Commissioner Blair seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

Vice Chairman Nachtigall opened the meeting for public comment.  Hearing no comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

Commissioner Blair made a motion to approve CUP05-467, Marley Park Elementary Monopalm, subject to stipulations ‘a’ through ‘d’ as amended.  Commissioner Truitt  seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

·        Item 8:  CUP06-026 – Consideration and Action – Storage One Monopalm

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-026, Storage One Monopalm, subject to stipulations ‘a’ through ‘c.’

 

In response to Commissioner Watts, Commissioner Truitt suggested that the City Council should consider preparing an ordinance to encourage co-location of the communications towers.

 

In response to Commissioner Blair, Planner Ferrell explained that the carrier is responsible for maintenance of the monopalm.  Duffy Dority, Cingular Wireless, added that a maintenance crew checks the pole sites approximately every six weeks. 

 

Vice Chairman Nachtigall opened the meeting for public comment.  Hearing no comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

Commissioner Truitt made a motion to approve CUP06-026, Storage One Monopalm, subject to stipulations ‘a’ through ‘c.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

·        Item 9:  CUP06-065 – Consideration and Action – Brookside Village Master Sign Program

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-065, Brookside Village Master Sign Program, subject to stipulations ‘a’ through ‘h.’

 

Vice Chairman Nachtigall opened the meeting for public comment. 

 

Dick O’Keefe, Surprise resident, voiced his concern about the illumination of the monument sign that will directly shine into the homes behind the business.

 

Sam Sprague, developer, suggested that the signage on the west of the building be limited to reverse, channeled, illuminated letters that would create a softer lighting. 

 

Hearing no further comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

Commissioner Truitt made a motion to approve CUP06-065, Brookside Village Master Sign Program, subject to stipulations ‘a’ through ‘h.’  Commissioner Blair seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

 

 

 

·        Item 10:  PP05-336 – Consideration and Action – Desert Cove Communities Park

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP05-336, Desert Cove Communities Park, subject to stipulations ‘a’ through ‘p.’

 

In response to Commissioner Watts, Director Chesney stated that no individual driveways will have direct access to Peoria Avenue.

 

Greg Brown, applicant, indicated that they will be keeping as many citrus trees as possible; however, many of the trees are nearing their lifespan.  He pointed out that reclaimed water is used to water these trees.

 

Vice Chairman Nachtigall opened the meeting for public comment.  Hearing no comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

Commissioner Blair made a motion to approve PP05-336, Desert Cove Communities Park, subject to stipulations ‘a’ through ‘p.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

·        Item 11:  PP05-403 – Consideration and Action – Tierra Verde West

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP05-403, Tierra Verde West, subject to stipulations ‘a’ through ‘i.’

 

Vice Chairman Nachtigall opened the meeting for public comment.  Hearing no comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

Commissioner Hall made a motion to approve PP05-403, Tierra Verde West, subject to stipulations ‘a’ through ‘i.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

·        Item 12:  PP05-340 – Consideration and Action – Tierra Verde East

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP05-340, Tierra Verde East, subject to stipulations ‘a’ through ‘i.’

 

In response to Commissioners Truitt and Hall’s concerns about paths and trails, Planner Copeland noted that Happy Valley Road has substantial landscaping where a bike path and sidewalk will be designed. 

 

In response to Commissioner Blair, Director Chesney indicated that the homeowner or HOA will be responsible for maintaining any landscaping in the right-of-way areas. 

 

Vice Chairman Nachtigall opened the meeting for public comment.  Hearing no comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

Commissioner Watts made a motion to approve PP05-340, Tierra Verde East, subject to stipulations ‘a’ through ‘i.’  Commissioner Truitt seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent (Segarra and Somers).

 

OPEN CALL TO PUBLIC:

 

Vice Chairman Nachtigall called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

CURRENT EVENTS REPORT: 

 

Commissioners Hall and Truitt talked briefly about the Decision Theater at ASU and encouraged other Commissioners to attend one of the sessions. 

 

Vice Chairman Nachtigall announced his resignation from the Commission. 

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Vice Chairman Nachtigall adjourned the regular Planning and Zoning Commission meeting, Tuesday, September 5, 2006 at 8:02 p.m.

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

  Vice Chairman Randy Nachtigall

  Planning and Zoning Commission