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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

August 1 5, 2006

 

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Commission Secretary Carol Dager called the Regular Planning and Zoning Commission Meeting to order at 7 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, August 15, 2006.  The meeting was immediately turned over to the Planning and Community Development Director Scott Chesney.

 

Director Chesney announced that in the absence of the Vice Chairman, the commissioners should nominate and vote on an acting Chairman to preside over the meeting.

 

Commissioner Hall made a motion to nominate Commissioner Truitt as acting Chairman; Commissioner Segarra seconded the motion.  The motion passed with a unanimous vote.  Commissioner Truitt presided over the remainder of the meeting.

 

ROLL CALL:

 

In attendance with Commissioner Truitt were Commissioners Skip Hall, Antonio Segarra, and Steve Somers.  Vice Chairman Randy Nachtigall, Commissioners Jan Blair and Fred Watts were absent.

 

STAFF PRESENT:

 

Chris Schmaltz representing Interim City Attorney Andrew McGuire; Assistant Fire Chief Clint Mills; City Planner Adam Copeland; City Planner Lance Ferrell; City Planner Dennis Dorch; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None

 

PLEDGE OF ALLEGIANCE

 

ITEM 1:  DIRECTOR’S REPORT:   

 

Director Scott Chesney updated the Commissioners regarding a selection of a Chairperson, explaining that under the existing code, the Mayor nominates a Chairperson and the City Council members ratify that nomination.  This item is calendared for the September 14 City Council meeting; therefore, a new chairperson should be in place for the September 19 Planning and Zoning Commission meeting.  After the chairperson has been selected, the Commissioners can elect a vice chair.  

 

Director Chesney welcomed and introduced the new commissioner, Steve Somers, and provided a brief overview of his background.

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

·        *Item 2:  Approved Planning and Zoning Commissioner Workshop Minutes for

 July 18, and August 1, 2006 and Planning and Zoning Commission Minutes for 

 August 1, 2006

 

Commissioner Hall made a motion to continued *Item 2, Planning and Zoning minutes, to the September 5, 2006 meeting.  Commissioner Segarra seconded the motion.  The motion passed with a vote of 4 ayes.

 

Commissioner Segarra made a motion to approve the Consent Agenda, with the removal of Items 3 and 6.  Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes.

 

·        Approved *Item 4:  RS06-007 – Consideration and Action – Rockport Estates, stipulations ‘a’ through ‘i.’

 

·        Approved *Item 5:  SP06-032 – Consideration and Action – Bell Festival Center, stipulations ‘a’ through ‘l.’

 

·        Approved *Item 7:  SP06-175 – Consideration and Action – Wells Fargo Bank, stipulations ‘a’ through ‘k.’

 

 

CONSENT AGENDA ITEMS REMOVED FOR DISCUSSION AND ACTION:

 

·        Item 3:  SP05-441 – Consideration and Action – Surprise Medical Office Buildings

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP05-441, Surprise Medical Office Buildings, subject to stipulations ‘a’ through ‘i.’

 

Commissioner Truitt suggested that a workshop should be scheduled to discuss the overall area where this project will be built.

 

Commissioner Somers made a motion to approve SP05-441, Surprise Medical Office Buildings, subject to stipulations ‘a’ through ‘i.’   Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes.

 

·        Item 6:  SP05-455 – Consideration and Action – Grand and 303 Plaza

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended continuation of SP05-455, Grand and 303 Plaza to September 5, 2006. 

 

 

 

 

In response to Commissioner Segarra’s request for clarification of stipulation ‘n,’  Planner Copeland replied that the subject parcel layout will need to go through the proper lot combination through Maricopa County prior to issuance of any building permits.  

 

Commissioner Truitt commented that he was pleased to hear that this project will be continued to resolve some architectural details and requested more specifics in the architecture.  He mentioned that there are two letters from ADOT objecting to this application because it would interfere with the SR303 interchange.   

 

Commissioner Truitt opened the meeting for public comment.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Hall made a motion to continue SP05-455, Grand and 303 Plaza, to September 5, 2006.  Commissioner Segarra seconded the motion.  The motion passed with a vote of 4 ayes.

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING:

 

Director Scott Chesney asked to have Items 12 and 13 to be heard next, explaining that the two cases will be presented together; however, they will be voted on individually.

 

·        Item 12:  PAD06-286 – Consideration and Action – Surprise Village Marketplace

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of PAD06-286, Surprise Village Marketplace, subject to stipulations ‘a’ through ‘i.’

 

Sean Lake, representing applicant, provided a brief overview of the project, noting that this is a request for portions of a mixed-use project; residential, office and commercial.  Extensive work was done to create uses along Bell Road to shield the parking areas.  He pointed out that there is a proposal for an eight-foot wrought iron perimeter fence along the 15-foot drainage area on the south end of the property and a ten-foot wall is planned for screening the loading dock area of the building from the freeway. 

 

Mr. Lake commented that the Sam’s Club building design has been accepted by everyone who attended the neighborhood meetings.  He mentioned that a traffic impact analysis has been conducted, explaining that all recommendations have been incorporated into the site plan.  

 

In response to Commissioner Somers, Director Chesney explained that the vote for the PAD includes the entire site.  The second vote will be for the site plan for the first phase of the project which will include the Sam’s Club and frontage parcels.

 

In response to Commissioner Hall, Mr. Lake noted that trucks typically drop off a trailer and pick up empty trailers with no engine idling at the location.  Mr. Lake talked about the Outreach Meetings and the door-to-door canvassing of the neighborhood, noting that there were both pros and cons for the project.  He explained that there will be monument signs at the major entrances. 

 

In response to Commissioner Segarra, Mr. Lake indicated that they have been in contact with ADOT and the right-of-way acquisition has been clarified.  If ADOT requires anything additional, there is adequate space on the corner to accommodate that request. 

 

In response to Commissioner Truitt, Mr. Lake emphasized that the Sam’s Club is primarily used by small businesses.  He pointed out that Sam’s Club would be recruiting employees from the Surprise community.

 

Commissioner Truitt opened the meeting for public comment. 

 

Ted Slater, Surprise resident, voiced his concern about the value of his home and the traffic generated if apartments and condos are built on the property. 

 

Morgan Ratliff, Surprise resident, voiced her support for the Sam’s Club, because it will bring jobs to the City and provide products at a reasonable price.

 

Paula Forster, Surprise resident, commented that she was concerned about the absence of three commissioners, leaving only four commissioners (with one being newly assigned this evening) to make a decision about this major project.  Traffic impact is going to be tremendous; MCDOT is very concerned about the corner of Bell and SR303.   Does not feel the zoning should be changed to allow for this project; there are other areas in the City more conducive to building a Sam’s Club.  She suggested that this project should go to the community for a vote.

 

Hearing no further comments from the public, Commissioner Truitt closed the public hearing.

 

In response to Commissioner Segarra, Tracy Eberlein, Engineering, explained that the traffic analysis included MAG’s study, which showed a 10 percent growth rate.  The study did consider the building of apartments at this site and the impact to the traffic on Bell Road. 

 

Commissioner Hall made a motion to approve PAD06-286, Surprise Village Marketplace, subject to stipulations ‘a’ through ‘i.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 3 ayes and 1 no (Segarra).

 

·        Item 13:  SP05-476 – Consideration and Action – Surprise Village Marketplace

 

Planner Dennis Dorch presented the project to the Commission.  Staff recommended approval of SP05-476, Surprise Village Marketplace, subject to stipulations ‘a’ through ‘n.’

 

Commissioner Truitt opened the meeting for public comment.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve SP05-476, Surprise Village Marketplace, subject to stipulations ‘a’ through ‘n.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 3 ayes and 1 no (Segarra).

 

 

 

 

·        Item 8:  CUP05-466 – Consideration and Action – Willow Canyon High School Cingular Wireless

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP05-466, Willow Canyon High School Cingular Wireless, subject to stipulations ‘a’ through ‘c.’

 

Commissioner Truitt opened the meeting for public comment.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Segarra made a motion to approve CUP05-466, Willow Canyon High School Cingular Wireless, subject to stipulations ‘a’ through ‘c.’   Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes.

 

·        Item 9:  CUP06-090 – Consideration and Action – Jack in the Box

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of CUP06-090, Jack in the Box, subject to stipulations ‘a’ through ‘i.’

 

Commissioner Truitt opened the meeting for public comment.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Segarra made a motion to approve CUP06-090, Jack in the Box, subject to stipulations ‘a’ through ‘i.’     Commissioner Somers seconded the motion.  The motion passed with a vote of 4 ayes.

 

Commissioner Truitt explained that Items 10 and 11 will be heard together; however, the vote for each case will be taken separately, voting on the rezone first.

 

·        Item 11:  RZ06-088 – Consideration and Action – Skyway Business Park II

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of RZ06-088, Skyway Business Park II, subject to stipulations ‘a’ through ‘k.’

 

Commissioner Truitt opened the meeting for public comment. 

 

Paula Forster, Surprise resident, suggested that this area would be a perfect place for Sam’s Club to be located.

 

Hearing no further comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve RZ06-088, Skyway Business Park II, subject to stipulations ‘a’ through ‘k.’  Commissioner Segarra seconded the motion.  The motion passed with a vote of 4 ayes.

 

·        Item 10:  PP06-087 – Consideration and Action – Skyway Business Park II

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP06-087, Skyway Business Park II, subject to stipulations ‘a’ through ‘m.’

 

 

 

 

Commissioner Truitt opened the meeting for public comment.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Segarra made a motion to approve PP06-087, Skyway Business Park II, subject to stipulations ‘a’ through ‘m.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes.

 

OPEN CALL TO PUBLIC:

 

Commissioner Truitt called to the public to discuss any issues not noted on the agenda. 

 

Paula Forster, Surprise resident, voiced her concern about the Surprise Village Marketplace being approved by only three long-term commissioners and one new commissioner.  She stated that she feels the citizens should have a vote on this project and urged that the City Council consider including this project for a public vote.

 

Hearing no further comments from the public, Commissioner Truitt closed the public hearing.

 

CURRENT EVENTS REPORT:  None

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Commissioner Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, August 15, 2006 at 8.26 p.m.

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

  Commissioner Lyn Truitt, Presiding

  Planning and Zoning Commission