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                                                                        CITY OF SURPRISE

COMMUNITY & RECREATION SERVICES

ADVISORY BOARD

MEETING MINUTES

August 1, 2006 / 6:00 PM

SURPRISE REGIONAL LIBRARY

16089 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

CALL TO ORDER:

A.      Roll Call

-          Advisory Board:

·         Present: Trent Renner – Chairman, Wayne Turner – Vice Chairman, Jack Berwind, Ruby Koch, Ron Jensen, Mary Lou Youngblood, Mike Hawkins

- CRS Dept:

·         Present: Mark Coronado, Melissa Miller, Donna Miller, Fred Sanchez

B.            City Clerk to Conduct Swearing in of New CRS Advisory Board Member and Re-appoint of existing members.

·         Trent Renner – Chairman, Mike Hawkins, Mary Lou Youngblood

C.      Approval of Community & Recreation Services Minutes of April 25, 2006 Meeting         

-          Motion to approve the minutes of April 25, 2006

-          Motion – Wayne Turner/2nd Jack Berwind

-          7/0 approved

CURRENT EVENTS REPORT

A.      Chairman Report - Trent Renner, No report at the time.  Asked new members introduce themselves

  • Mike Hawkins – Assistant Principal at Willow Canyon, wants to have a positive impact on the community.
  • Mary Lou Youngblood – Moved here from California, former school teacher and basketball coach, former director of community relations for LA Lakers and Sparks.  Wants to be involved in the community recreation.  

B.      Advisory Board Member Report – no reports

C.      Community & Recreation Services Director Report –

    1. Update Programs – There were record numbers for youth baseball (increase of 25%).  Paul Frie and staff have done an excellent job.  Cal Ripkin league, Youth basketball had 100 teams this summer. 
    2. Challenge with background checks – Programming and Safety.  NRPA has taken this on as a national issue.  It takes 3-4 weeks to get someone approved.  Burden on staff to operate program when waiting on approval for background checks.  Criteria of background checks.  Would like to have a work session to go over fingerprinting and background checks.  Need to evaluate programs and when they start. 

Discussion:  Ruby said this is liability issue and is there a limit on when liability ends for city?  Mark stated    that it is based on City attorney opinion.  Mary Lou asked if potential coaches are personal references on these people.  Are they checked?  Mark said no.  Mary Lou suggested doing a background check Intergovernmental director has placed this as piece of legislation on state level.  Other suggestions offered pay DPS staff to do background checks for priority for municipalities and schools.

      

REGULAR AGENDA ITEMS

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

 

 

 

 

 

 

Item 1

Capital Improvement Project Update

·         Surprise Farms – Issues with Developer

·         Youth Baseball Complex– 80% complete

·         Sierra Montana Recreation Center – Arts Production Studio

·         Recreation Office Expansion – Will improve customer service

·         Tennis & Racquet Facility – Received GMP

·         Dream Catcher Park

 

Presentation

 

 

Item 2

Discussion / Presentation on Surprise Farms Master Plan

·         Skipped due to issues with developer

 

Approve

 

 

Item 3

Discussion / Presentation on Lizard Run Master Plan

Approve

 

 

 

  • State Grant funded
  • $1 million won’t be sufficient, may need to go to council for additional funds
  • Will be built in phases
  • Asking for approve master plan and to go out for proposal of design.

Motion to approve -   Wayne Turner          2nd  Ron Jensen

7/0 approved

 

 

 

 

Item 4

Teen Advisory Board Update

  • Purpose of the Board – one will serve on this board
  • Recruitment – Needed 11 positions, 14 applications received.  Qualifications were HS age and Surprise resident.  Interviews will be 1st week of September
  • Programs / Activities – National Youth Conference, Reno Nevada, Teen activities, Recreation Center, Government Day and Spring Leadership Summit.

 

Discussion

 

 

Item 5

Discuss Skate Park Site Options and Initiate a Feasibility Study for each option

  • Surprise Recreation Campus
  • Asante
  • Sycamore Farms
  • Prasada
  • Viramonte
  • Marley Park
  • Surprise Farms

Mark Coronado discussed these options and viability of each and need to conduct a feasibility study with police, fire, recreation and other necessary groups. 

Board discussed options:  Wayne Turner thought Viramonte looked like a viable location being centrally located and ready to build on.  Mary Lou Youngblood agreed that the skate park should have other amenities close by so that families can spend time there (i.e. picnic, splash pad etc)

Motion to approve staff to move forward with prioritizing Viramonte, Asante and Sycamore Farms in a feasibility study -   Wayne Turner          2nd  Mary Lou Youngblood

7/0 approved

 

Approve

 

                 

Item 6

Discussion of Special Events/Categories

  • Staff is looking to create a policy
  • Neighborhood events
  • Special Program event
  • City or Community Event
  • Signature events
  • This Item was tabled in order to get more information regarding events to the board
  • Discussion on budget amounts of community event and language will be looked at

 

Motion to table this item – Mary Lou Youngblood                 2nd  Wayne Turner

7/0 approved

 

Approve

Item 7

Discussion on the Development of a Surprise Recreation Campus Hall of Fame

  • Build a tradition of honoring people and acknowledge the history of recreation in surprise.
  • Looking to create criteria
  • Look into sponsorship

 

Motion to give staff direction to research criteria and present at a later date.   Jack Berwind                  2nd  Wayne Turner

7/0 approved

Approve

 

 

 

                                   

OPEN CALL TO THE PUBLIC    Mr. Wynn Freiberg addressed board stating that $500,000 is not enough to build a safe, well equipped facility that would potentially pay for itself.  He would like to see the skate park built at a location that would speed up the process to the end result. 

 

 

DISCUSSION  Next meeting August 30th 6:00 p.m.

 

ADJOURNMENT: August 1, 2006 ; 8:00 p.m.

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

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POSTED:

 

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.