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CITY
OF SURPRISE
COMMUNITY & RECREATION SERVICES
ADVISORY BOARD
MEETING MINUTES
August 1, 2006 / 6:00 PM
SURPRISE REGIONAL LIBRARY
16089
N. BULLARD AVENUE
SURPRISE, ARIZONA 85374
A.
Roll Call
-
Advisory Board:
·
Present: Trent Renner – Chairman, Wayne Turner – Vice
Chairman, Jack Berwind, Ruby Koch, Ron Jensen, Mary Lou Youngblood, Mike
Hawkins
- CRS
Dept:
·
Present: Mark Coronado, Melissa
Miller, Donna Miller,
Fred Sanchez
B.
City Clerk to Conduct Swearing in of New CRS Advisory
Board Member and Re-appoint of existing members.
·
Trent Renner – Chairman, Mike Hawkins, Mary Lou
Youngblood
C.
Approval of Community & Recreation Services
Minutes of April 25, 2006 Meeting
-
Motion to approve the minutes of April 25, 2006
-
Motion – Wayne Turner/2nd Jack Berwind
-
7/0 approved
A.
Chairman Report - Trent Renner, No report at the
time. Asked new members introduce
themselves
- Mike
Hawkins – Assistant Principal at Willow Canyon,
wants to have a positive impact on the community.
- Mary
Lou Youngblood – Moved here from California,
former school teacher and basketball coach, former director of community
relations for LA Lakers and Sparks. Wants to be involved in the community
recreation.
B.
Advisory Board Member Report – no reports
C.
Community & Recreation Services Director Report –
- Update
Programs – There were record numbers for youth baseball (increase of 25%). Paul Frie
and staff have done an excellent job.
Cal Ripkin league, Youth basketball had 100 teams this summer.
- Challenge
with background checks – Programming and Safety. NRPA has taken this on as a national
issue. It takes 3-4 weeks to get
someone approved. Burden on staff
to operate program when waiting on approval for background checks. Criteria of background checks. Would like to have a work session to go
over fingerprinting and background checks. Need to evaluate programs and when they
start.
Discussion: Ruby said this is liability issue and is
there a limit on when liability ends for city?
Mark stated that it is based on
City attorney opinion. Mary Lou asked if
potential coaches are personal references on these people. Are they checked? Mark said no.
Mary Lou suggested doing a background check Intergovernmental director
has placed this as piece of legislation on state level. Other suggestions offered pay DPS staff to do
background checks for priority for municipalities and schools.
REGULAR AGENDA ITEMS
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ITEM
NUMBER
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APPLICATION
DESCRIPTION
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STAFF
RECOMMENDATION
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Item 1
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Capital Improvement Project Update
·
Surprise Farms – Issues with Developer
·
Youth Baseball Complex– 80% complete
·
Sierra Montana Recreation
Center – Arts
Production Studio
·
Recreation Office Expansion – Will improve customer
service
·
Tennis & Racquet Facility – Received GMP
·
Dream Catcher Park
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Presentation
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Item 2
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Discussion / Presentation on Surprise Farms Master Plan
·
Skipped due to issues with developer
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Approve
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Item 3
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Discussion / Presentation on Lizard Run Master Plan
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Approve
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- State
Grant funded
- $1
million won’t be sufficient, may need to go to council for additional
funds
- Will
be built in phases
- Asking
for approve master plan and to go out for proposal of design.
Motion to approve - Wayne Turner 2nd Ron Jensen
7/0 approved
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Item 4
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Teen Advisory Board Update
- Purpose
of the Board – one will serve on this board
- Recruitment
– Needed 11 positions, 14 applications received. Qualifications were HS age and
Surprise resident. Interviews
will be 1st week of September
- Programs
/ Activities – National Youth Conference, Reno Nevada, Teen activities,
Recreation Center, Government Day and Spring Leadership Summit.
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Discussion
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Item 5
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Discuss Skate Park Site Options and Initiate a Feasibility
Study for each option
- Surprise
Recreation Campus
- Asante
- Sycamore
Farms
- Prasada
- Viramonte
- Marley Park
- Surprise
Farms
Mark Coronado discussed these options and viability of
each and need to conduct a feasibility study with police, fire, recreation
and other necessary groups.
Board discussed options: Wayne Turner thought Viramonte looked like
a viable location being centrally located and ready to build on. Mary Lou Youngblood agreed that the skate
park should have other amenities close by so that families can spend time
there (i.e. picnic, splash pad etc)
Motion to approve staff to move
forward with prioritizing Viramonte, Asante and Sycamore Farms in a
feasibility study - Wayne Turner 2nd Mary Lou Youngblood
7/0 approved
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Approve
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Item 6
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Discussion of Special Events/Categories
- Staff
is looking to create a policy
- Neighborhood
events
- Special
Program event
- City
or Community Event
- Signature
events
- This
Item was tabled in order to get more information regarding events to the
board
- Discussion
on budget amounts of community event and language will be looked at
Motion to table this item – Mary
Lou Youngblood 2nd Wayne
Turner
7/0 approved
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Approve
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Item 7
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Discussion on the Development of a Surprise Recreation
Campus Hall of Fame
- Build
a tradition of honoring people and acknowledge the history of recreation
in surprise.
- Looking
to create criteria
- Look
into sponsorship
Motion to give staff direction
to research criteria and present at a later date. Jack Berwind 2nd Wayne Turner
7/0 approved
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Approve
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OPEN CALL TO THE PUBLIC Mr. Wynn Freiberg addressed board stating that
$500,000 is not enough to build a safe, well equipped facility that would
potentially pay for itself. He would
like to see the skate park built at a location that would speed up the
process to the end result.
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DISCUSSION Next meeting August 30th
6:00 p.m.
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ADJOURNMENT: August 1, 2006 ; 8:00
p.m.
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Linda Stevens, Deputy
City Clerk
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POSTED:
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TIME:
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SPECIAL NOTE: PERSONS WITH SPECIAL ACCESSIBILITY NEEDS,
INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY
CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN
ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.
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