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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

July 18, 2006

 

REGULAR MEETING MINUTES

 

Call to Order:

 

Commission Secretary Carol Dager called the Regular Planning and Zoning Commission Meeting to order at 7 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, July 18, 2006.  The meeting was immediately turned over to the Planning and Community Development Director Scott Chesney.

 

Director Chesney announced that in the absence of a Chairman and Vice Chairman, the commissioners should nominate and vote on an acting Chairman to preside over the meeting.

 

Commissioner Truitt made a motion to nominate Commissioner Hall as acting Chairman; Commissioner Watts seconded the motion.  Commissioner Blair amended the motion by making a motion to nominate Commissioner Truitt as acting Chairman; Commissioner Truitt agreed to accept the amended motion.  Commissioner Watts agreed to amend his second.  The motion passed with a unanimous vote.  Commissioner Truitt presided over the remainder of the meeting.

 

Roll Call:

 

In attendance with Commissioner Lyn Truitt were Commissioners Jan Blair, Skip Hall, Antonio Segarra, and Fred Watts.  Vice Chairman Randy Nachtigall was absent.

 

Staff Present:

 

Chris Schmaltz representing Interim City Attorney Andrew McGuire; City Deputy Attorney George Riemer; City Planner Nicole Green-Catten; City Planner Adam Copeland; City Planner Lance Ferrell; City Planner Bart Wingard; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

Council Members Present:  None

 

Pledge of Allegiance:

 

Approval of Minutes:  The minutes of the June 20, 2006 Planning and Zoning Commission and the June 6, 2006 Planning and Zoning Commission Workshop meetings were approved as submitted. 

 

Presentations:   Director Chesney mentioned that the City, facilitated by the Community Development Department, held a General Plan Open House at the Library on July 17, 2006.  Approximately 50 residents attended and provided a variety of feedback and comments to the City staff.

 

Commissioner Truitt provided some comments regarding a discussion in the evening’s Workshop about creating a consent agenda which would allow Commissioners to approve a number of projects with one vote.

 

                                                              NEW BUSINESS:                                                               

 

·        Item 1:  CUP05-442 – Consideration and Action – Brookside Bell Master

Sign Program

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP05-442, Brookside Bell Master Sign Program, subject to stipulations ‘a’ through ‘h.’

 

In response to Commissioner Blair, Chumita Hurd, Christy Signs, explained that the building signs will be illuminated from dusk to dawn.   

 

Commissioner Truitt opened the meeting for public comment.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.   

 

Commissioner Hall made a motion to approve CUP05-442, Brookside Bell Master Sign Program, subject to stipulations ‘a’ through ‘h.’  Commissioner Blair seconded the motion.  The motion passed with a vote of 5 ayes and 1 absent (Nachtigall).

 

·        Item 2:  CUP05-459 – Consideration and Action – New Song Methodist Cell Site

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP05-459, New Song Methodist Cell Site, subject to stipulations ‘a’ through ‘c.’

 

Commissioner Blair announced that she serves on the church council for New Song Methodist Church and therefore would withdraw from discussion or vote on the project.

 

Commissioner Truitt opened the meeting for public comment.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Segarra made a motion to approve CUP05-459, New Song Methodist Cell Site, subject to stipulations ‘a’ through ‘c.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes, 1 abstained (Blair), and 1 absent (Nachtigall).

 

·        Item 3:  SP05-359 – Consideration and Action – Cactus and Bullard

 

Planner Nicole Green-Catten presented the project to the Commission.  Staff recommended approval of SP05-359, Cactus and Bullard, subject to stipulations ‘a’ through ‘l.’

 

In response to Commissioner Blair, Planner Green-Catten replied that the site will include retail shops and one restaurant.  Kelly Ferguson, SKD Architecture, indicated that he does not know who the proposed occupants of the shops will be.  He noted the location of the  charter school which is south of the retail center.

Commissioner Truitt opened the meeting for public comment.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Watts made a motion to approve SP05-359, Cactus and Bullard, subject to stipulations ‘a’ through ‘l.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 5 ayes and 1 absent (Nachtigall).

 

·        Item 4:  SP06-239 – Consideration and Action – Surprise Recreation Campus

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of SP06-239, Surprise Recreation Campus, subject to stipulations ‘a’ through ‘i.’

 

Fred Sanchez, City of Surprise Parks and Recreation, distributed an updated set of site plans that includes the City Hall, racquet /tennis courts, and DreamCatcher Park.  In response to Commissioner Hall, Director Chesney explained that this is the first time that he has seen the new site plan; however, it does appear that the new plan provides connectivity from the southern building of City Hall; he suggested that this is a workable compromise. 

 

In response to Commissioner Hall, David Bower, Architect, HOK Sport, Kansas City, Missouri, replied that this site will include 148 parking spaces with six handicap spaces.  Director Chesney noted that the site does not provide adequate parking for tournament-style activities.  He indicated that one-time events can be handled through a temporary use permit.  Mr. Sanchez added that the parking areas at the DreamCatcher Park can be used for overflow parking.

 

In response to Commissioner Truitt, Mr. Sanchez indicated that he will provide the Commissioners with the study that supports the need for the proposed numbers of tennis courts.  He stated that the reason for building 25 tennis courts is to attract regional and national tournaments.  Commissioner Truitt mentioned that Scottsdale tried to bring national tournaments to the Valley; however, it was not successful.  He pointed out that Glendale, an established regional area, has 19 tennis courts.  Commissioner Truitt voiced his concern about the aggressive approach to the project, specifically building all 25 courts at one time instead of phasing them in.  He noted concern about the boundaries of this project overlapping with the DreamCatcher Park site. 

 

Commissioner Truitt opened the meeting for public comment. 

 

Paula Forster, Surprise resident, wondered if the city needs to put in 25 tennis courts at one time considering the heat in Arizona; perhaps the City should be looking at a two-fold step.  She suggested constructing more pickleball courts because the sport is becoming more popular.

 

Hearing no further comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Truitt stated that he feels that phasing in the courts makes sense for this project.  He is concerned about pickleball courts being constructed near the tennis courts since more noise is generated from pickleball play.  He agreed that pickleball is an increasingly popular sport in a broad age group and wondered if the Parks and Recreation staff has considered building additional pickleball courts.  Mr. Sanchez indicated that they are considering an additional 10 to 12 pickleball courts to be constructed in the Surprise Farms area.

 

Commissioner Blair suggested that she would have liked to review the needs analysis report before making a decision; however, she did not want to hold up the progress of the project. 

 

Commissioner Hall said that he understands that 25 courts is the requirement to bring in national tournaments.  Mr. Sanchez indicated that they are currently recruiting for a tennis manager who will be working towards bringing national tournaments to Surprise.

 

Commissioner Blair made a motion to approve SP06-239, Surprise Recreation Campus, subject to stipulations ‘a’ through ‘i.’   Commissioner Segarra seconded the motion.  The motion passed with a vote of 5 ayes and 1 absent (Nachtigall).

 

·        Item 5:  SP06-062 – Consideration and Action – Maui Grill

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP06-062, Maui Grill, subject to stipulations ‘a’ through ‘i.’

 

In response to Commissioner Blair, Jason Chamberlin, DPA architects, replied that liquor will be served at the full-service restaurant.

 

Commissioner Truitt opened the meeting for public comment.

 

Paula Forster, Surprise resident, commented that she is sorry the applicant is not using the Eckerd building which is located across the street from the subject site.

 

 Hearing no further comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Blair made a motion to approve SP06-062, Maui Grill, subject to stipulations ‘a’ through ‘i.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 5 ayes and 1 absent (Nachtigall).

 

·        Item 6:  SP06-036 – Consideration and Action – Greenway Retail

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP06-036, Greenway Retail, subject to stipulations ‘a’ through ‘i.’

 

In response to Commissioner Segarra, Don Andrews, Andrews Design Group, explained that one of the ideas for this project was to create a village concept.  He suggested that they are trying to attract a tenant such as Starbucks for the drive-through restaurant area.  He stressed that it is their intent not to have a 24-hour operation.  Instead, the plan is for a mixed use center with closing times between 6 and 9 p.m.  Commissioner Segarra referred to a letter provided by the Mountain Vista Ranch HOA supporting the project with some concerns noted. 

 

Commissioner Truitt commented that he liked the architecture; however, he does have some concerns about trash enclosures for some of the buildings.  Mr. Andrews explained that the buildings in the front of the site would have a double trash enclosure.  He added that trash pick up service could be increased as necessary.

 

Director Chesney provided the language for an added stipulation:

 

Stipulation J:  Pad A drive-through shall not be a 24-hour operation.

 

Commissioner Truitt opened the meeting for public comment.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.

 

Commissioner Watts made a motion to approve SP06-036, Greenway Retail, subject to stipulations ‘a’ through ‘j’ as amended.  Commissioner Blair seconded the motion.  The motion passed with a vote of 5 ayes and 1 absent (Nachtigall).

 

                                                      OPEN CALL TO PUBLIC:                                                     

 

Commissioner Truitt called to the public to discuss any issues not noted on the agenda.  Hearing no comments from the public, Commissioner Truitt closed the public hearing.

 

                                                  CURRENT EVENTS REPORT:                                                

 

Commissioner Watts recommended an article in the Planning magazine entitled “Using Technology to Update the Commission and Enlighten Neighborhood Residents.“  Discusses how graphics and communications tools can be used for Commissioners and residents.

 

Referencing the resignation of the Commission’s Chairman, Commissioner Truitt commended Chairman Senft for an admirable job while serving on the Commission.   He thanked him for his participation and wished him the best.

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

                                                              ADJOURNMENT:                                                             

 

Hearing no further business, Commissioner Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, July 18, 2006 at 8:10  p.m.

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

Commissioner Lyn Truitt

Planning and Zoning Commission