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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

April 18, 2006

 

REGULAR MEETING MINUTES

 

 

Call to Order:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 7 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, April 18, 2006.

 

Roll Call:

 

In attendance with Chairman Senft were Commissioners Skip Hall, Antonio Segarra, Lyn Truitt, and Fred Watts.   Vice Chairman Randy Nachtigall and Commissioners Jan Blair and Lyn Truitt were absent

 

Staff Present:

 

City Attorney Andrew McGuire, City Deputy Attorney George Riemer, Planning & Community Development Director Scott Chesney; City Planner Adam Copeland; City Planner Janice See; City Planning Technician Lance Ferrell; and Planning and Zoning Commission Secretary Carol Dager.

 

Council Members Present:  None

 

Pledge of Allegiance:

 

Approval of Minutes:  The minutes of the March 7, 2006 Planning and Zoning Commission Workshop meeting were approved as submitted. 

 

Presentations:   Director’s Report

 

Planning & Community Development Director Scott Chesney announced that a work session is scheduled for May 2, 2006 at 6 p.m. to discuss the Prasada project.  The City Council members will be invited to this meeting.  To provide the Commissioners with some advance information, Prasada PAD booklets were distributed.

 

Director Chesney went over a schedule for the General Plan updates, explaining the various stages of the updates and the meetings that will be scheduled for the Planning and Zoning Commission and City Council to review an approve. 

 

He also mentioned that the Community Development portion of the website has been redesigned to make it easier to review projects. 

 

                                                                  OLD BUSINESS:                                                                  

 

·         Item 1:  CUP05-370 – Consideration and Action – Surprise Mini Storage Cell Site

 

Planning Tech Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP05-370, Surprise Mini Storage Cell Site, subject to stipulations ‘a’ through ‘c.’

 

In response to Commissioner Segarra, Planning Tech Ferrell explained the location of the new monopalm relative to the existing pole.   He also responded to Commissioner Watts’ question, noting that the only construction needed will be the removal of the center wall on the roof of the building.

 

Chairman Senft opened the meeting for public comment.   Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Segarra made a motion to approve CUP05-370, Surprise Mini Storage Cell Site, subject to stipulations ‘a’ through ‘c.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes and 3 absent (Blair, Nachtigall, and Truitt).

 

 

                                                                 NEW BUSINESS:                                                                  

 

·         Item 2:  GPA05-085 – Consideration and Action – Sierra Norte

 

Planner Janice See presented the project to the Commission.  Staff recommended continuation of GPA05-085, Sierra Norte, to the May 2, 2006 meeting.

 

Commissioner Hall made a motion to continue GPA05-085, Sierra Norte, to May 2, 2006.     Commissioner Watts seconded the motion.  The motion passed with a vote of 4 ayes and 3 absent (Blair, Nachtigall, and Truitt).

 

·         Item 3:  PAD05-087 – Consideration and Action – Sierra Norte

 

Planner Janice See presented the project to the Commission.  Staff recommended continuation of PAD05-087, Sierra Norte, to the May 2, 2006 meeting.

 

Commissioner Watts made a motion to continue PAD05-087, Sierra Norte, to May 2, 2006.     Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes and 3 absent (Blair, Nachtigall, and Truitt).

 

·         Item 4:  RZ04-371 – Consideration and Action – Briseno

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of RZ04-371, Briseno, subject to stipulations ‘a’ and ‘b.’

 

In response to Commissioner Segarra, Planner Copeland noted that the type of businesses that will be able to locate in this area will be subject to the Planning & Community Development Director’s approval.

 

In response to Commissioner Watts, Planner Copeland explained that the overlay district was designed for the OTS to allow leniency in setbacks and parking partially because of the smaller lot sizes. 

 

In response to Commissioner Hall, Planner Copeland explained the various zoning requirements in the OTS.

 

Chairman Senft opened the meeting for public comment.   Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Segarra made a motion to approve RZ04-371, Briseno, subject to stipulations ‘a’ and ‘b.’     Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes and 3 absent (Blair, Nachtigall, and Truitt).

 

·         Item 5:  CUP05-446 – Consideration and Action – Master Sign Program, Surprise Commerce Center I & II

 

Planning Tech Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP05-446, Master Sign Program, Surprise Commerce Center I & II, subject to stipulations ‘a’ through ‘h.’

 

In response to Commissioner Watts, Planning Tech Ferrell replied that a permit is required for window signs.

 

Chairman Senft opened the meeting for public comment.  

 

Virginia Goodwin, Sun City West resident, voiced her concern about the movement of dirt at 6 a.m. at the site behind her home.

 

Regina Smith voiced her concern about the height of the sign because it will be across the street from her home.  It was noted that the sign will be 15 feet tall, less that the height of the buildings.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Segarra made a motion to approve CUP05-446, Master Sign Program,  Surprise Commerce Center I & II, subject to stipulations ‘a’ through ‘h.’     Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes and 3 absent (Blair, Nachtigall, and Truitt).

 

·         Item 6:  SP05-452 – Consideration and Action – Grand Village Retail Development

 

Planner Janice See presented the project to the Commission.  Staff recommended approval of SP05-452, Grand Village Retail Development, subject to stipulations ‘a’ through ‘k.’

 

Commissioner Segarra was concerned about what will be used to mitigate traffic.  Planner See explained that the current traffic analysis reports do not show any problems in the area; however, the City’s Traffic Department will be asked to monitor the traffic in that specific area.

 

Rick Reigle, Architect, Reigle & Associates, agreed with Commissioner Segarra’s suggestion to provide additional traffic calming devices in the parking lot.

 

Commissioner Hall pointed out that the left turns onto Reems Road from the project are very dangerous.  Planner See indicated that the Traffic Department will be made aware of his concern.

 

Chairman Senft opened the meeting for public comment.   Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Director Chesney read the added stipulation:

 

            Stipulation L: 

 

Applicant will work with staff to add additional speed calming devices painted between parking and shops.

 

Commissioner Hall made a motion to approve SP05-452, Grand Village Retail Development, subject to stipulations ‘a’ through ‘l, as amended.’  Commissioner Watts  seconded the motion.  The motion passed with a vote of 4 ayes and 3 absent (Blair, Nachtigall, and Truitt).

 

                                                           OPEN CALL TO PUBLIC:                                                          

 

Chairman Senft called to the public to discuss any issues not noted on the agenda. 

 

Orlan Olsen, Sun City West resident, voiced his concern about the following:

 

§     Temporary trailers currently housed directly behind his house.

§     Company starts at 4 or 5 a.m.

§     Noise level.

§     24-foot lights shining into his yard.

§     The smell when the garbage trucks are washed on the gravel lot.

§     Paint smells.

 

Mr. Olsen suggested that there should be some rules to protect the residents from these nuisances. 

 

Dorothy Marshall, Surprise resident, voiced her concern about the following:

 

§     Need speed bumps on El Mirage Road near her home.

§     Difficulty getting out of her driveway.

§     Road does not have a shoulder to park when there are emergencies.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

                                                        CURRENT EVENTS REPORT:                                                       

 

Chairman Senft announced an upcoming conference scheduled for August, 2006.

 

                          CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:                         

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

                                                                 ADJOURNMENT:                                                                

 

Hearing no further business, Chairman Ken Senft adjourned the regular Planning and Zoning Commission meeting, Tuesday, April 18, 2006 at 7:45 p.m.

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________________

 Chairman Ken Senft

 Planning and Zoning Commission