CITY
OF SURPRISE
COMMUNITY
& RECREATION SERVICES ADVISORY BOARD
MEETING
MINUTES
MARCH 6, 2006 / 6:00 PM
SURPRISE REGIONAL LIBRARY
16089 N. BULLARD AVENUE
SURPRISE,
ARIZONA 85374
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ITEM
NUMBER
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APPLICATION
DESCRIPTION
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STAFF
RECOMMENDATION
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- Roll
Call
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Advisory Board: Trent
Renner-Chairman, Wayne Turner Vice-Chair, Jack Berwind, Ruby Koch,
Jack
Hitchcock, Ron Jensen.
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CRS Dept.: Mark Coronado-Director, Melissa Miller, Fred
Sanchez, Matt Maddux, Lynn Parvu, Donna
Miller, Deb Oberdank
B.
Approval of Community & Recreation Services Minutes of December
13, 2005
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Motion to approve the minutes of December 13, 2005
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Motion-Wayne Turner/ 2nd Jack Berwind
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6/0 approved
A.
Chairman Report – Trent Renner, no report at this time. Would like to thank the Parks and Recreation
Dept for all of their hard work. Continually impressed – keep up the good work
B.
Advisory Board Member Report – No Report at this time.
C. Community
& Recreation Services Director Report – Mark A. Coronado, Record numbers of
kids are playing basketball. Youth
Baseball registration 150 teams up about 30%, 95% are Surprise Residents.
Getting ready for Aquatics season to start. Ready to initiate Adaptive
Recreation program – hiring a Recreation Manager. Staff is very busy with 9 Capital projects going on.
Item 1 Presentation by Arts and Cultural Board - Sintra Hoffman
The
Arts & Cultural Board would like to get the CRS Advisory Board Opinion on
an Art Wall at the Library.
The
Arts & Cultural Strategic Plan - presented to the CRS Advisory board.
·
Consultant Assistance
·
Community Input
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In concert with Mission Statement
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Surprise City Council Approval
Putting
the Strategic Plan to work: short range goals (1-5 years)
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Increase Public Art Projects
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Create Surprise Art Walk
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Build Community Partnership
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Promote the Arts in Surprise
Looking
to the Future (5-15 years)
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Transform Surprise into an Arts destination
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Enhance all city buildings with public art
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Develop an outdoor amphitheatre
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Arts in the Park program
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Develop Children’s Art, Music, Dance Center
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Encourage Galleries
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Expand Fundraising Opportunities
WHERE
WE ARE NOW
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Projects currently in the works:
1.
Sculptures for the Library area, community park and the
Surprise Art Walk
2.
Library Walls – Exterior
a.
Call for Artists Advertised
3.
Future City Buildings
a.
Public Safety Building, Fire Station, City Hall
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Keeping the Strategic Plan Updated
1.
Performance Benchmarks
2.
Ongoing evaluation of progress
a.
Internal discussions
3.
Ongoing evaluation of community needs
a.
Future public forums
Nicki
Glenn – Artist showing her art work, slide show with samples of her art. Nicki has done work for other cities. Nicki works with the community to develop
designs.
Questions: from the CRS Advisory Board Members:
Ruby Koch
what is the process for selecting the artist
Trent
Renner – Culture and designs go in and out of style. Why not put on a wall closer to the lake for those at the lake to
enjoy, people driving down Bullard will not stop to enjoy the art.
Wayne
Turner: What is the time frame? What
about expansions of the library will this affect the art wall?
What about
long term maintenance?
The Arts
& Cultural Board advised they have a process for selecting the artist. “Call for Artist Process”, it is open to any
artist willing to bid. The Board
interviews the artists and takes action on selection.
Regarding
the designs and color the artist works with the surrounding colors and
universal artwork.
Time Frame
– going to Council early April, this is the 2nd presentation,
looking for input.
The
location was chosen because they want to enhance the building to be attractive,
want Artwork along Bullard.
Regarding
long term maintenance – they receive 1% for maintenance. The artist agreed maintenance is
important..
The Arts
& Cultural Board is planning on a completion date of early November.
CRS
advised they would eventually be responsible for the looks in the long run,
would request additional money be put in the budget to continue the
look/maintenance.
Motion to
recommend to council
Motion:
Wayne Turner - - 2nd Ron Jensen
Item 2 DUSD Capital Project/Partnership Request:
Presented
by: Mark Coronado-Director with the City
of Surprise & Scott Thompson - Executive Director with Dysart Unified
School District.
The Dysart
Unified School District is respectfully requesting City of Surprise assistance
in completing the recreation facilities at Valley Vista High School. Valley Vista High School is located directly
west of the Surprise Recreation Center and the recreation facilities would
directly benefit both the District and the City. The projects included in the request involve ball fields, soccer fields,
a track, a football field and improvements to the gymnasium. The total cost of the request is $3,992,277.
The
request is a result of the District’s desire to build a high school campus
similar to the Willow Canyon High School and the City’s desire to provide its
community with a full complement of recreational facilities. By partnering on
this project, the District and the City will provide the citizens of Surprise a
wide range of recreational options all within walking distance of each other.
The
District believes our current Intergovernmental Agreement (IGA) would be
sufficient to govern the future use of these facilities. To date, this partnership between the City
and the District resulted in providing the use of our many school facilities
and playfields to the City.
The tracks
will be open to the public. The City would
be able to hold tournaments in the larger gym.
The
process is very slow. Need to put the facility up quickly. The state has taken away some of the
funding. The School District needs help
with additional items at the school.
Recommend
concept and process – Not to decide on the $ amount. Council to decide.
Motion to
Recommend – Wayne Turner, 2nd Jack Hitchcock
Approved
6/0
Item 3 Future
Library Location
The City of Surprise has 6M in the
budget for the next library . Recommend
we explore the possibility of locating the library at High School #4. They would like to put together an
exploratory committee. Possible
Chairman Jack Hitchcock, the committee would include the librarian, City
employee, school. The committee would
look at options on how to co-exist, committee would work together with an
architect.
Looking at Olive & Cotton Lane
as the location, left of 303.
Board member comments: We do need
another library.
Sounds feasible not totally committed.
What about School security?
Committee would need to explore those challenges. The Committee will look at separate entrances and hours.
Sunrise Mountain High School has
been very successful with this same set up.
Where is the money coming from to
build High School #4? The State.
Will the school be coming back to
the city to ask for help in finishing this high school? No
The committee will look at the
benefits and non benefits. Limited $.
Co-ops are good.
Recommend Committee exploration;
Motion to Recommend – Jack
Hitchcock/ 2nd Jack Berwind
Approved 6/0
Item 4 Capital Project Update
·
Tennis
Update -
GMP going to Mayor and Council
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Surprise Farm
Plans were
presented to the Board and Public for Surprise Farms. Pickle ball is a growing sport Nationwide.
Residents
attending the Advisory Board meeting were disappointed at the number of
pickleball courts in the drawing. Also
want a Clubhouse/Multipurpose room.
Mark
Coronado – we need to go back to drawing board, get a minimum of 12 pickleball
courts with Multipurpose room. Take the
time to do it right.
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Gaines Park
Finalized
project. Turf Landscape, Ramada’s,
Walking areas, playground.
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Youth Baseball
Going to Council
on 3/23. 4th field could
come at a later date. No restroom at
the time. Will try to add later.
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DreamCatcher Park
GMP for grading only, going to council
on 3/23/06
Item 5 Habitat for Humanity
Park
1 Acre Park, Habitat for
Humanity is putting in homes for single
parents and would like the City to plan and maintain a small “pocket” park in
the development. Per the CRS Dept it
takes more time to maintain a small “Pocket” park. The park is in a retention
area. With no access to outside areas,
would be build for this neighborhood. This Park is smaller than 1 Acre. Currently we have 3 pocket parks that the
City maintains.
The CRS Advisory Board
recommends that we only take 5 Acre or more parks.
The Board has issues with the
City taking on this small “pocket” park,
They wish to Table the motion until they have more information.
Motion: Jack Berwind/2nd Ruby Koch
Item 6 Request to accept Resignation from Board Member Alex Theis
Motion
to Accept Resignation: Ruby Koch/ 2nd Wayne Turner
Approved
6/0
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ADJOURNMENT: Motion to adjourn Wayne
Turner/ 2nd Ruby Koch
Adjourned @ 8:30pm
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Linda Stevens, Deputy City Clerk
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POSTED:
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TIME:
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SPECIAL NOTE: PERSONS WITH SPECIAL ACCESSIBILITY NEEDS,
INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY
CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN
ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.
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