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                                                                        CITY OF SURPRISE

COMMUNITY & RECREATION SERVICES ADVISORY BOARD

MEETING MINUTES

MARCH 6, 2006 / 6:00 PM

SURPRISE REGIONAL LIBRARY

16089 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

  1. Roll Call

-          Advisory Board: Trent Renner-Chairman, Wayne Turner Vice-Chair, Jack Berwind, Ruby Koch,

Jack Hitchcock, Ron Jensen.

-          CRS Dept.: Mark Coronado-Director, Melissa Miller, Fred Sanchez, Matt Maddux, Lynn Parvu,  Donna Miller, Deb Oberdank                                                                      

B.      Approval of Community & Recreation Services Minutes of December 13, 2005

-          Motion to approve the minutes of December 13, 2005

-          Motion-Wayne Turner/ 2nd Jack Berwind

-          6/0 approved

 

CURRENT EVENTS REPORT

A.      Chairman Report – Trent Renner, no report at this time.  Would like to thank the Parks and Recreation Dept for all of their hard work. Continually impressed – keep up the good work

B.      Advisory Board Member Report – No Report at this time.

C.      Community & Recreation Services Director Report – Mark A. Coronado, Record numbers of kids are playing basketball.  Youth Baseball registration 150 teams up about 30%,  95% are Surprise Residents.  Getting ready for Aquatics season to start. Ready to initiate Adaptive Recreation program – hiring a Recreation Manager.  Staff is very busy with 9 Capital projects going on. 

 

REGULAR AGENDA ITEMS

                 

Item 1         Presentation by Arts and Cultural Board - Sintra Hoffman

                  The Arts & Cultural Board would like to get the CRS Advisory Board Opinion on an Art Wall at the Library.

 

                  The Arts & Cultural Strategic Plan - presented to the CRS Advisory board. 

·         Consultant Assistance

·         Community Input

·         In concert with Mission Statement

·         Surprise City Council Approval

                  Putting the Strategic Plan to work: short range goals (1-5 years)

·         Increase Public Art Projects

·         Create Surprise Art Walk

·         Build Community Partnership

·         Promote the Arts in Surprise

                  Looking to the Future (5-15 years)

·         Transform Surprise into an Arts destination

·         Enhance all city buildings with public art

·         Develop an outdoor amphitheatre

·         Arts in the Park program

·         Develop Children’s Art, Music, Dance Center

·         Encourage Galleries

·         Expand Fundraising Opportunities

                 

                  WHERE WE ARE NOW

·         Projects currently in the works:

1.       Sculptures for the Library area, community park and the Surprise Art Walk

2.       Library Walls – Exterior

a.       Call for Artists Advertised

3.       Future City Buildings

a.       Public Safety Building, Fire Station, City Hall

·         Keeping the Strategic Plan Updated

1.       Performance Benchmarks

2.       Ongoing evaluation of progress

a.       Internal discussions

3.       Ongoing evaluation of community needs

a.       Future public forums

                       

Nicki Glenn – Artist showing her art work, slide show with samples of her art.  Nicki has done work for other cities.  Nicki works with the community to develop designs. 

 

Questions: from the CRS Advisory Board Members:

Ruby Koch what is the process for selecting the artist

Trent Renner – Culture and designs go in and out of style.  Why not put on a wall closer to the lake for those at the lake to enjoy, people driving down Bullard will not stop to enjoy the art. 

Wayne Turner: What is the time frame?  What about expansions of the library will this affect the art wall?

What about long term maintenance?

 

The Arts & Cultural Board advised they have a process for selecting the artist.  “Call for Artist Process”, it is open to any artist willing to bid.  The Board interviews the artists and takes action on selection.

Regarding the designs and color the artist works with the surrounding colors and universal artwork.  

Time Frame – going to Council early April, this is the 2nd presentation, looking for input.

The location was chosen because they want to enhance the building to be attractive, want Artwork along Bullard.

Regarding long term maintenance – they receive 1% for maintenance.  The artist agreed maintenance is important.. 

The Arts & Cultural Board is planning on a completion date of early November.

 

CRS advised they would eventually be responsible for the looks in the long run, would request additional money be put in the budget to continue the look/maintenance.

 

Motion to recommend to council

Motion: Wayne Turner - - 2nd Ron Jensen

                                                                                                                                                       

 

Item 2         DUSD Capital Project/Partnership Request:                                      

Presented by:  Mark Coronado-Director with the City of Surprise & Scott Thompson - Executive Director with Dysart Unified School District.

 

The Dysart Unified School District is respectfully requesting City of Surprise assistance in completing the recreation facilities at Valley Vista High School.  Valley Vista High School is located directly west of the Surprise Recreation Center and the recreation facilities would directly benefit both the District and the City.  The projects included in the request involve ball fields, soccer fields, a track, a football field and improvements to the gymnasium.  The total cost of the request is $3,992,277.

The request is a result of the District’s desire to build a high school campus similar to the Willow Canyon High School and the City’s desire to provide its community with a full complement of recreational facilities. By partnering on this project, the District and the City will provide the citizens of Surprise a wide range of recreational options all within walking distance of each other.           

The District believes our current Intergovernmental Agreement (IGA) would be sufficient to govern the future use of these facilities.  To date, this partnership between the City and the District resulted in providing the use of our many school facilities and playfields to the City.

 

The tracks will be open to the public.  The City would be able to hold tournaments in the larger gym. 

 

The process is very slow. Need to put the facility up quickly.  The state has taken away some of the funding.  The School District needs help with additional items at the school.

 

Recommend concept and process – Not to decide on the $ amount.  Council to decide.

Motion to Recommend – Wayne Turner, 2nd Jack Hitchcock 

Approved 6/0

 

Item 3         Future Library Location

            The City of Surprise has 6M in the budget for the next library .  Recommend we explore the possibility of locating the library at High School #4.   They would like to put together an exploratory committee.  Possible Chairman Jack Hitchcock, the committee would include the librarian, City employee, school.  The committee would look at options on how to co-exist, committee would work together with an architect.              

            Looking at Olive & Cotton Lane as the location, left of 303. 

                 

            Board member comments: We do need another library. 

            Sounds feasible not totally committed.

            What about School security? Committee would need to explore those challenges.  The Committee will look at separate entrances and hours. 

            Sunrise Mountain High School has been very successful with this same set up.

            Where is the money coming from to build High School #4?   The State.

            Will the school be coming back to the city to ask for help in finishing this high school? No

            The committee will look at the benefits and non benefits.  Limited $.

            Co-ops are good.

 

            Recommend Committee exploration;

            Motion to Recommend – Jack Hitchcock/ 2nd Jack Berwind

            Approved 6/0

 

Item 4         Capital Project Update                                                                     

·         Tennis

Update - GMP going to Mayor and Council                                                       

              

·         Surprise Farm

Plans were presented to the Board and Public for Surprise Farms.  Pickle ball is a growing sport Nationwide.

Residents attending the Advisory Board meeting were disappointed at the number of pickleball courts in the drawing.  Also want a Clubhouse/Multipurpose room.

Mark Coronado – we need to go back to drawing board, get a minimum of 12 pickleball courts with Multipurpose room.  Take the time to do it right.

 

·         Gaines Park  

Finalized project.  Turf Landscape, Ramada’s, Walking areas, playground.

 

·         Youth Baseball

Going to Council on 3/23.  4th field could come at a later date.  No restroom at the time. Will try to add later.

 

·         DreamCatcher Park

      GMP for grading only, going to council on 3/23/06

 

 

Item 5        Habitat for Humanity Park                                                                                                            

                  1 Acre Park, Habitat for Humanity  is putting in homes for single parents and would like the City to plan and maintain a small “pocket” park in the development.  Per the CRS Dept it takes more time to maintain a small “Pocket” park. The park is in a retention area.  With no access to outside areas, would be build for this neighborhood. This Park is smaller than 1 Acre.  Currently we have 3 pocket parks that the City maintains.

                  The CRS Advisory Board recommends that we only take 5 Acre or more parks. 

                  The Board has issues with the City taking on this small “pocket” park,  They wish to Table the motion until they have more information.

                  Motion:  Jack Berwind/2nd Ruby Koch                                                                       

                 

 

Item 6         Request to accept Resignation from Board Member Alex Theis           

 

                  Motion to Accept Resignation: Ruby Koch/ 2nd Wayne Turner

                  Approved 6/0

                                                                                            

 

 

OPEN CALL TO THE PUBLIC

 

 

 

DISCUSSION

 

 

 

ADJOURNMENT: Motion to adjourn Wayne Turner/ 2nd Ruby Koch

Adjourned @ 8:30pm

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

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POSTED:

 

TIME: 

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