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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

March 7, 2006

 

REGULAR MEETING MINUTES

 

 

Call to Order:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 7 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, March 7, 2006.

 

Roll Call:

 

In attendance with Chairman Ken Senft were Vice Chairman Randy Nachtigall, Commissioners Jan Blair, Skip Hall, Lyn Truitt, Antonio Segarra, and Fred Watts.  

 

Staff Present:

 

City Attorney Scott McCoy; Interim Community Development Director Scott Chesney; City Planner Janice See; City Planner Gary Norris; and Planning and Zoning Commission Secretary Carol Dager.

 

Council Members Present:  None

 

Pledge of Allegiance:

 

Approval of Minutes:  The minutes of the February 21, 2006 Planning and Zoning Commission meeting were approved as submitted.  The minutes of the February 21, and January 17, 2006 Planning and Zoning Workshop meetings were approved as submitted.

 

Presentations:   None

 

                                                                 NEW BUSINESS:                                                                  

 

·         Item 1:  PAD05-358 – Consideration and Action – Legacy Village

 

Planner Gary Norris presented the project to the Commission.  Staff recommended approval of PAD05-358, Legacy Village subject to stipulations ‘a’ through ‘n.’

 

 

In response to Commissioner Truitt, Tracy Eberlein, Traffic Engineer, explained indirect left turns, as well as additional comments from staff members. 

 

In response to Commissioner Truitt, Director Chesney replied that the school district agreements could be considered earlier in the process if that would better serve the City. 

 

Tom Eggert, Legacy Land Development, responding to Commissioner Hall, explained that the HOA will maintain the landscaping and tot lots in the recreational areas.  He mentioned that they have considered gating the community at which time the HOA would maintain the roads as well.  He acknowledged that the roads will be developed to City standards. 

 

In response to Commissioner Segarra, Director Chesney noted that the planners are asking that developers provide information regarding CCRs as a checklist for the planners to use for future inquiries. 

 

In response to Commissioner Watts’ question regarding connectivity, Planner Norris pointed out the access locations to the property. 

 

Commissioner Blair asked for an additional stipulation regarding the Luke Air Force Base overflights and the unusual number of low flights in this area.  Several Commissioners voice their concern about the notification process to potential homebuyers.

 

Chairman Senft opened the meeting for public comment.  

 

Greg Newman, Surprise resident, voiced his concerns about the following:

 

§     High density of the project.

§     Lighting and dark skies.

§     Police coverage.

§     Natural desert areas.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

City Attorney Scott McCoy provided the language for Stipulation O recommended by Commissioner Blair:

 

§     Stipulation O – Air Force overflight information indicating flights as low as 1500 feet may occur must be posted in a conspicuous location within model homes or sales offices.

 

Commissioner Segarra made a motion to approve PAD05-358, Legacy Village, subject to stipulations ‘a’ through ‘o’ as amended.  Vice Chairman Nachtigall seconded the motion.  The motion passed with a vote of 7 ayes. 

 

 

 

·         Item 2:  PAD05-344 – Consideration and Action – Acoma Court

 

Planner Gary Norris presented the project to the Commission.  Staff recommended approval of PAD05-344, Acoma Court, subject to stipulations ‘a’ through ‘n.’ 

 

Commissioner Truitt mentioned some changes to the staff report, specifically clarifying that the closest school to this particular site is the Countryside Elementary School.  He also pointed out that the applicant has referenced an outdated General Plan, noting that the page numbers do not correlate to the most current General Plan. 

 

City Attorney McCoy stated that he feels the notice obligations have been met for PAD05-344, Acoma Court; therefore, the Commission can proceed in hearing the project. 

 

Some discussion occurred regarding the Luke Air Force Base letters indicating the number of overflights within the various projects and the concern of how homebuyers are notified.   It was determined that there is a posting in sales offices that indicate this information, as well as in disclosure documents that homebuyers are required to sign at time of closing.

 

Chairman Senft opened the meeting for public comment.   Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Blair made a motion to approve PAD05-344, Acoma Court, subject to stipulations ‘a’ through ‘n.’  Commissioner Truitt seconded the motion.  The motion passed with a vote of 7 ayes. 

 

·         Item 4:  SP05-150 – Consideration and Action – Harmony Apartments

 

Planner Gary Norris presented the project to the Commission.  Staff recommended approval of SP05-150, Harmony Apartments, subject to stipulations ‘a’ through ‘o.’

 

In response to Commissioner Hall, John Dudeck, MHT Project Manager, explained the security system, as well as clubhouse and guest accessibility. 

 

There was some discussion regarding the 39-foot portion of the building.  It was noted that the City’s guidelines require that any space over 35 feet cannot be occupied.  It was determined that the additional height of the building is for aesthetic purpose only and will not be occupied.

 

Chairman Senft opened the meeting for public comment.  

 

Sally Evert, Surprise resident, voiced her concern about the building not having elevators.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Segarra made a motion to approve SP05-150, Harmony Apartments, subject to stipulations ‘a’ through ‘o.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 4 ayes and 3 nays (Blair, Truitt, Nachtigall). 

 

·         Item 3:  SP05-350 – Consideration and Action – Grand Professional Offices

 

Planner Janice See presented the project to the Commission.  Staff recommended approval of SP05-350, Grand Professional Offices, subject to stipulations ‘a’ through ‘m.’

 

Chairman Senft opened the meeting for public comment.   Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Blair made a motion to approve SP05-350, Grand Professional Offices, subject to stipulations ‘a’ through ‘m.’  Vice Chairman Nachtigall seconded the motion.  The motion passed with a vote of 7 ayes. 

 

                                                           OPEN CALL TO PUBLIC:                                                          

 

Chairman Senft called to the public to discuss any issues not noted on the agenda.  There was no one in the audience that approached the Commission with any issue for discussion.

 

                                                        CURRENT EVENTS REPORT:                                                       

 

No reports were presented.

 

                          CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:                         

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                                 ADJOURNMENT:                                                                

 

Hearing no further business, Chairman Ken Senft adjourned the regular Planning and Zoning Commission meeting, Tuesday, March 7, 2006 at 8:22 p.m.

 

 

___________________________________

Scott R. Chesney, Interim Director

Community Development Department

_____________________________________

Chairman Ken Senft

Planning and Zoning Commission