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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

February 21, 2006

 

REGULAR MEETING MINUTES

 

Call to Order:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 7 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, February 21, 2006.

 

Roll Call:

 

In attendance with Chairman Ken Senft were Commissioners Jan Blair, Skip Hall, Lyn Truitt, Antonio Segarra, and Fred Watts.   Vice Chairman Randy Nachtigall was absent.

 

Staff Present:

 

Assistant City Manager Kathy Rice; Interim Community Development Director Scott Chesney; City Planner Adam Copeland; City Planner Gary Norris; and Planning and Zoning Commission Secretary Carol Dager.

 

Council Members Present:  None

 

Pledge of Allegiance:

 

Approval of Minutes:  The minutes of the February 7, 2006 Planning and Zoning Commission meeting were approved as submitted.  The minutes of the December 20, 2005 Planning and Zoning Workshop meeting were approved as submitted.

 

Presentations:   None

 

                                                                  OLD BUSINESS:                                                                  

 

·         Item 1:  SP05-372 – Consideration and Action – Dreamcatcher Park

 

Interim Director Scott Chesney introduced Mark Coronado, Director of Community Recreation Services, who presented the project to the Commission.  Staff recommended approval of SP05-372, Dreamcatcher Park, subject to stipulations ‘a’ through ‘l.’

 

In response to Commissioner Truitt, Anthony Steveson, CMX, explained the changes to the drop-off zone, noting that the ADA parking spaces were relocated to widen the drop-off area. 

 

In response to Commissioner Hall, Director Coronado replied that the drop-off zone will be limited to one-way traffic.  He assured the Commissioners that there will be appropriate signage identifying the one-way area.

 

Chairman Senft opened the meeting to receive public comment.  

 

Paula Forster, Surprise resident, mentioned that this project is very important to the Special Olympics. 

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Truitt made a motion to approve SP05-372, Dreamcatcher Park, subject to stipulations ‘a’ through ‘l.’  Commissioner Segarra seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Nachtigall).

 

 

                                                                 NEW BUSINESS:                                                                  

 

·         Item 2:  PAD05-287 – Consideration and Action – Surprise Foothills East

 

Interim Director Scott Chesney presented the project to the Commission.  Staff recommended approval of PAD05-287, Surprise Foothills East, subject to stipulations ‘a’ through ‘m.’

 

Mike Curley, Earl, Curley, and Lagarde, provided a brief presentation, noting that the project consists of three separate parcels. 

 

Commissioner Watts voiced his concern that this PAD has three owners and three scattered parcels.  Director Chesney suggested that noncontinguous PADs are not a preferred form of development; however, there is nothing to prevent it from moving forward.  Mr. Curley added that the same design standards will apply to all three parcels.  Director Chesney noted that this project will set design and development standards against which other small-parcel developments will be evaluated.

 

Commissioner Truitt pointed out that the General Plan requires six acres of park; collectively the parcels meet the open space requirement; individually they do not.  He recommended that the three parcels be submitted separately.  

 

In response to Chairman Senft, Mr. Curley replied that he has worked with the Fire Chief to enter into a development agreement to provide fire services in the area which will include a facility and equipment. 

 

Chairman Senft asked for an amendment to Stipulation J:

 

J)        Pending verification of a City approved Integrated Water Master Plan (IWMP)

 and a guarantee of a 100-year assured water supply.

 

Chairman Senft opened the meeting to receive public comment.  

 

Paula Forster, Surprise resident, voiced her concern about as follows:

-          Student population calculation does not appear adequate (one-half child per household).

-          Dimension of smallest lot.

-          Only 2% of space provided for school site; most PADs provide 10%.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Blair made a motion to approve PAD05-287, Surprise Foothills East, subject to stipulations ‘a’ through ‘m’ as amended.  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes, 1 no (Truitt), and 1 absent (Nachtigall). 

 

·         Item 3:  CUP06-013 – Consideration and Action – Winners Sports Bar and Grill

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of CUP06-013, Winners Sports Bar and Grill.

 

In response to Commissioner Watts, Mr. Copeland explained that the notification process for a conditional use permit includes posting a sign on the site indicating the hearing information, publishing a public notice in the newspaper, and mailing the public ad to property owners within a 300-foot radius of the property.  He further noted that the mailings are completed by the Planning Department staff using labels submitted by the applicant.

 

Mark Schroeder, applicant, talked briefly about the project, pointing out it is planned to sell more food than alcohol at the Winners Sports Bar and Grill. 

 

In response to Commissioner Blair, Mr. Copeland replied that a neighborhood outreach meeting is not required for a conditional use permit. 

 

Chairman Senft opened the meeting to receive public comment.  

 

Alan Cline, Surprise resident, voiced his concern as follows:

-          300-foot notification area is not a large enough area to let people know what is being built.

-          Noise.

-          Late hours.

-          Too close to daycares

-          More appropriate locations for this bar.

 

Carol White, Surprise resident, voiced her concern as follows:

-          Very family-oriented area.

-          Daycares and schools within a short distance to the bar.

-          Kingswood Park is not conducive to a bar.

-          Important to keep Kingswood Park as a high-quality area.

-          Asked for a ‘no’ vote for this project.

 

Paula Forster, Surprise resident, voiced her concern as follows:

-          Bar too close to daycare.

-          Too close to another bar.

-          Traffic.

-          Specific corner does not look good.

-          Should just be a restaurant.

-          Not a standalone building; who will want to rent the space next to a bar?

-          Who monitors the percent of food serviced?

 

Director Chesney pointed out that the State is also required to monitor businesses with a liquor license. 

 

Michael P. Gallagher, Surprise resident, voiced his concern that this is not a good place for a bar. 

 

Claire Cline, Surprise resident, voiced her concern about the following:

-          If the bar allows smoking, who will want to rent space next to the bar?

-          Neighborhood does not want a bar.

-          Worried about the people leaving the bar at 1 p.m. intoxicated.

-          Other areas in Surprise that is better suited for this type of business.

 

Jeff Barnes, Surprise resident, mentioned that he supports the business, especially since it will be a family-oriented establishment.

 

In response to Commissioner Hall, Mr. Schroeder replied that the kitchen area occupies 1900 square feet of the 4800-square-foot building.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Segarra made a motion to disapprove CUP06-013, Winners Sports Bar and Grill.  Commissioner Blair seconded the motion.  The motion failed with a vote of 3 ayes, 3 nays (Hall, Truitt, Senft), and 1 absent (Nachtigall).

 

Commissioner Hall made a motion to approve CUP06-013, Winners Sports Bar and Grill.  Commissioner seconded the motion.  The motion failed with a vote of 3 ayes, 3 nays (Blair, Segarra, Watts), and 1 absent (Nachtigall).

 

·         Item 4:  PP05-406 – Consideration and Action – Tierra Rico Preliminary Plat

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP05-406, Tierra Rico Preliminary Plat, subject to stipulations ‘a’ through ‘h.’ 

 

 

Cliff Leatherwood, applicant, answered questions from the Commissioners regarding landscaping requirements, noting that homeowners will be responsible for maintaining the areas between the sidewalk and street.

 

Chairman Senft opened the meeting to receive public comment.   Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Truitt made a motion to approve PP05-406, Tierra Rico Preliminary Plat, subject to stipulations ‘a’ through ‘h.’   Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Nachtigall).

 

                                                           OPEN CALL TO PUBLIC:                                                          

 

Chairman Senft called to the public to discuss any issues not noted on the agenda.  There was no one in the audience that approached the Commission with any issue for discussion.

 

                                                        CURRENT EVENTS REPORT:                                                       

 

Chairman Senft talked briefly about the Dunn Foundation that provides planning and zoning career opportunities in the high schools. 

 

                          CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:                         

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                                 ADJOURNMENT:                                                                

 

Hearing no further business, Chairman Ken Senft adjourned the regular Planning and Zoning Commission meeting, Tuesday, February 21, 2006 at 9:15 p.m.

 

 

 

___________________________________

Scott R. Chesney, Interim Director

Community Development Department

 

 

 

_____________________________________

Chairman Ken Senft

Planning and Zoning Commission