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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

Northwest Regional Library

16089 North Bullard Avenue

Surprise, AZ 85374

 

January 3, 2006

 

REGULAR MEETING MINUTES

 

Call to Order:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue, Surprise, Arizona 85374, on Tuesday, January 3, 2006.

 

Roll Call:

 

In attendance with Chairman Ken Senft were Commissioners Jan Blair, Skip Hall, Antonio Segarra, and Lyn Truitt.  Vice Chairman Randy Nachtigall and Commissioner Fred Watts were absent.

 

Staff Present:

 

City Attorney Scott McCoy; Planning Manager Scott Chesney; City Planner Adam Copeland; Planning Technician Lance Ferrell; and Planning and Zoning Commission Secretary Carol Dager.

 

Council Members Present:  None

 

Pledge of Allegiance:

 

Approval of Minutes:  None

 

Presentations:  Scott Chesney presented a short report on scenic corridor overlay zoning. 

 

                                                              NEW BUSINESS:                                                              

 

Note:  Due to the meeting starting at 6 p.m. rather than the advertised time of 7 p.m., it was determined to hear Items 1 through 3, then open those cases to the public and vote on them after 7 p.m.

 

·        Item 1:  PP05-306 – Consideration and Action – Johnston Townhomes

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP05-306, Johnston Townhomes, subject to stipulations ‘a’ through ‘h.’

 

Doug Parker, Habitat for Humanity of the West Valley, explained that Johnston Townhomes is the largest undertaking for Habitat in Surprise and the first multifamily project.  He added that the area will be developed with safety and community interaction in mind.  Mr. Parker also mentioned that the development will have a strong HOA with clear CCRs. 

 

In response to Commissioner Segarra, Mr. Parker replied that the park will be maintained by the City and will be considered a public park, with parking available on the street. 

 

Several ideas were discussed to discourage speeding in the area: traffic controls at Cottonwood and Paradise Lane, speed bumps, and a three-foot median.

 

In response to Commissioner Blair, Mr. Parker explained that there is adequate spacing between the two-story townhomes and the surrounding neighborhood homes.

 

·        Item 2:  RZ05-360 – Consideration and Action – Carbajal Rezone

 

Planning Technician Lance Ferrell presented the project to the Commission.  Staff recommended approval of RZ05-360, Carbajal Rezone, subject to stipulation ‘a.’

 

·        Item 3:  CUP05-375 – Consideration and Action – Safeway and Shops at Surprise Farms Master Sign Plan

 

Planning Technician Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP05-375, Safeway and Shops at Surprise Farms Master Sign Plan, subject to stipulations ‘a’ through ‘g.’

 

Patrick Sherry, applicant, responded to Commissioner Hall’s question explaining that because of the products used, the signs will not bleach out. 

 

Chairman Senft briefly discussed LED technology for signs, suggesting that the codes should be changed to ensure consistency throughout the City.

 

Chairman Senft opened the meeting to receive public comment for PP05-306, Johnston Townhomes..

 

Richard Gomez, Surprise resident, voiced his concern about the selection process for the occupants of the townhomes.  Mr. Parker briefly explained how the selection process works.  Mr. Gomez next talked about speed bumps.  He also suggested that the first row of townhomes should be one story.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

City Attorney Scott McCoy read the language for the added stipulation:

 

     Stipulation I:          Applicant shall, at the request of City staff, install any traffic

calming devices on Desert Sage Street within the project. 

 

Commissioner Truitt made a motion to approve PP05-306, Johnston Townhomes, subject to stipulations ‘a’ through ‘i’ as amended.  Commissioner Segarra seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

 

Chairman Senft opened the meeting to receive public comment for RZ05-360, Carbajal Rezone.  Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Hall made a motion to approve RZ05-360, Carbajal Rezone, subject to stipulation ‘a.’  Commissioner Blair seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

Chairman Senft opened the meeting to receive public comment for CUP05-375, Safeway and Shops at Surprise Farms Master Sign Plan. 

 

Tom Irato, Surprise resident, voiced his concern about the height of the signs, as well as the distance of the signs from his backyard.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Blair made a motion to approve CUP05-375, Safeway and Shops at Surprise Farms Master Sign Plan, subject to stipulations ‘a’ through ‘g.’  Commissioner Truitt seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

·        Item 4:  SP05-376 – Consideration and Action – Surprise Festival Shops

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP05-376, Surprise Festival Shops, subject to stipulations ‘a’ through ‘j.’

 

Rick Reigle, Reigle and Associates, architect for the project, provided a brief description of the building.  Commissioner Hall requested additional changes to the north elevation. 

 

In response to Commissioner Segarra, it was determined that reclaimed water is not available in the area at this time; however, a stipulation could be added to have reclaimed water installed when it becomes available.   Commissioner Segarra suggested that desert landscaping be used.  Planner Copeland noted that the palm trees should be installed to match the other side of the street.   Chairman Senft suggested using xeriscape plants, as well as considering the new types of artificial turf. 

 

City Attorney Scott McCoy read the stipulations to be added to the project:

 

     Stipulation K:        Applicant shall install four additional shade structures on the 

                                    north elevation.

 

     Stipulation L:         Applicant shall install reclaimed water lines at a location

determined by City staff.

 

     Stipulation M:        Applicant shall reduce the amount of turf utilized on the site

by approximately 50 percent.

 

Commissioner Blair made a motion to approve SP05-376, Surprise Festival Shops, subject to stipulations ‘a’ through ‘m’ as amended.  Commissioner Truitt seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

                                                      OPEN CALL TO PUBLIC:                                                     

 

Chairman Ken Senft called to the public to discuss any issues not noted on the agenda.  There was no one in the audience that approached the Commission with any issue for discussion.

 

                                                  CURRENT EVENTS REPORT:                                                

 

No current events reports were presented.

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Chairman Ken Senft adjourned the regular Planning and Zoning Commission meeting, Tuesday, January 3, 2006 at 7:41 p.m.

 

 

 

___________________________________

Scott Chesney,  Planning Manager

For LaTonya Finch

Community Development Director

 

 

 

 

_____________________________

Chairman Ken Senft

Planning and Zoning Commission