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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

Northwest Regional Library

16089 North Bullard Avenue

Surprise, AZ 85374

 

December 20, 2005

 

REGULAR MEETING MINUTES

 

Call to Order:

 

Acting Chair Jan Blair called the Regular Planning and Zoning Commission Meeting to order at 7:00 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue, Surprise, Arizona 85374, on Tuesday, December 20, 2005.

 

Roll Call:

 

In attendance with Acting Chair Jan Blair were Commissioners Skip Hall, Antonio Segarra, Lyn Truitt, and Fred Watts.  Chairman Ken Senft and Vice Chairman Randy Nachtigall were absent.

 

Staff Present:

 

City Attorney Scott McCoy; Community Development Director LaTonya Finch;

Planning Manager Scott Chesney; City Planner Adam Copeland; and Planning and Zoning Commission Secretary Carol Dager.

 

Council Members Present:  None

 

Pledge of Allegiance:

 

Approval of Minutes:

 

The minutes of the December 6, 2005 Planning and Zoning Commission meetings were approved as submitted. 

 

Presentations:

 

There were no presentations.

 

                                                              NEW BUSINESS:                                                              

 

·        Item 1:  PP05-034 – Consideration and Action – Austin Ranch Phase I

 

Planning Manager Scott Chesney presented the project to the Commission.  Staff recommended approval of PP05-034, Austin Ranch Phase I, subject to stipulations ‘a’ through ‘j.’

 

In response to Commissioner Truitt, Joe Walsh, Project Manager, Austin Ranch/Courtland Homes, explained that in Phase II, 8.5 acres have been set aside for park, police, and fire station site for the City to develop. 

 

There was some discussion regarding floodways and flood plains.  Mr. Walsh pointed out that there will be pedestrian connections in the floodway area. 

 

Mr. Walsh noted that this project involved the purchase of land from 28 separate property owners.  There is one small parcel where the property owner has not wanted to participate.  However, that area can be easily incorporated into the development if and when the property owner wants to sell.

 

In response to Commissioner Watts, Mr. Walsh replied that a portion of the property is in a flood plain which requires several approvals.  First, a conditional map of revision was submitted to the County, City, and FEMA for review and approval.  Once this approval is obtained, a letter of map revision is submitted that would remove the property from the flood plains.  When that approved legal document is received, flood insurance will not be required on the designated property areas.

 

Mr. Walsh noted that a number of the developers will be building the first phase of the water treatment facility in SPA 3, which will be dedicated to the City who will also build additional phases. 

 

In response to Commissioner Blair, Director Finch explained that the Arizona Department of Water Resources provides the 100-year water assurance certification to the City.  

 

Acting Chair Blair opened the meeting to receive public comment.  

 

Juan Alvarez, Surprise resident, voiced his concern that the new development would affect the private wells of surrounding property owners.   City Attorney Scott McCoy suggested that he schedule a meeting with the applicant to discuss the issue. 

 

Hearing no further comments from the public, Acting Chair Blair closed the public hearing.

 

Commissioner Hall made a motion to approve PP05-034, Austin Ranch Phase I, subject to stipulations ‘a’ through ‘j.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

·        Item 2:  CUP05-307 – Consideration and Action – Cingular Wireless

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of CUP05-307, Cingular Wireless, subject to stipulations ‘a’ through ‘e.’

 

·        Item 3:  CUP05-308 – Consideration and Action – Cingular Wireless

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of CUP05-307, Cingular Wireless, subject to stipulations ‘a’ through ‘e.’

 

In response to Commissioner Hall, Scott Quinn, representing Cingular, replied that the monopalms do not produce any light at night.

 

 

In response to Commissioner Segarra, Mr. Quinn explained that it is usually better to allow the monopalm to stand alone. 

 

In response to Commissioner Watts, Mr. Quinn noted that Cingular would be responsible for construction and maintenance of the pole. 

 

In response to Commissioner Blair, Mr. Quinn indicated that the monopalm would work best with the surroundings, although there are other designs available. 

 

City Attorney Scott McCoy provided the following language for Stipulation F

 

§         With the approval of the property owner, applicant shall install a 48-inch box palm tree within the landscaping area adjacent to the monopole. 

 

Acting Chair Blair opened the meeting to receive public comment. 

 

London Lacy, Surprise resident, voiced her concern about a monopalm located behind her home. 

 

Hearing no further comments from the public, Acting Chair Blair closed the public hearing.

 

Commissioner Truitt made a motion to approve CUP05-307, Cingular Wireless, subject to stipulations ‘a’ through ‘f’ as amended.  Commissioner Segarra seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

Commissioner Truitt made a motion to approve CUP05-308, Cingular Wireless, subject to stipulations ‘a’ through ‘e.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes, 1 abstained (Watts), and 2 absent.

 

·        Item 4:  SP05-377 – Consideration and Action – Deer Valley Credit Union

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP05-377, Deer Valley Credit Union, subject to stipulations ‘a’ through ‘k.’

 

In response to Commissioner Segarra, Planner Copeland noted that there will be adequate landscaping which will provide privacy to adjacent residences. 

 

In response to Commissioner Watts, Planner Copeland replied that the master site plan will ultimately show the design of the parking stall layouts and overall circulation.

 

Commissioner Truitt voiced his concern with the building not following the Macayo Plaza design and color theme.  Commissioner Hall added that he would prefer to see a lighter color on the building. 

 

A representative from HTD Architects responded that the drawings do not do justice to the actual design.  She assured them that the colors of the building are close to the Macayo’s Plaza color theme. 

 

City Attorney Scott McCoy read the following stipulation which will be added to the staff report:

 

Stipulation L:  Applicant shall install 48-inch box trees to maximize the buffering adjacent to the single-family residential uses to the west of the site.

 

Commissioner Segarra made a motion to approve SP05-377, Deer Valley Credit Union, subject to stipulations ‘a’ through ‘l’ as amended.  Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes, 1 no (Truitt), and 2 absent.

 

·        Item 5:  SPA05-391 – Consideration and Action – Prestige Dance Academy

 

Planning Manager Scott Chesney presented the project to the Commission.  Staff recommended approval of SPA05-391, Prestige Dance Academy,  subject to stipulations ‘a’ through ‘n.’

 

In response to Commissioner Watts’ question regarding safety issues, Director Finch assured him that there will be a fence surrounding the construction site and a separate point of access to the temporary facility in order to avoid the construction area and protect public safety.   The construction on the site is for the permanent facility which was previously approved.  

 

Rick Moore, RMA Architect, noted that they have not altered the elevations of the building; rather they have reversed the building. 

 

In response to Commissioner Hall’s question regarding an expiration date on the temporary building, the following stipulation was added.

 

City Attorney Scott McCoy read Stipulation O:  

 

§         Temporary facility use shall be allowed for a period of six months from the issuance of the certificate of occupancy for the temporary facility.  Prior to the expiration of the six-month period, applicant may request an additional temporary use period. 

 

Commissioner Segarra made a motion to approve SPA05-391, Prestige Dance Academy, subject to stipulations ‘a’ through ‘o’ as amended.  Commissioner Hall seconded the motion.  The motion passed with a vote of 4 ayes, 1 no (Watts), and 2 absent.

 

·        Item 6:  SP05-163 – Consideration and Action – Surprise Commerce Center II

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP05-163, Surprise Commerce Center II, subject to stipulations ‘a’ through ‘k.’

 

Commissioner Hall made a motion to approve SP05-163, Surprise Commerce Center II, subject to stipulations ‘a’ through ‘k.’  Commissioner Truitt seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

·        Item 7:  SPA05-311 – Consideration and Action – The Colonnade

Phase I & II Retail

 

Planning Manager Scott Chesney presented the project to the Commission.  Staff recommended approval of SPA05-311, The Colonnade Phase I & II Retail, subject to stipulations ‘a’ through ‘o.’

 

Commissioner Hall made a motion to approve SPA05-311, The Colonnade Phase I & II Retail, subject to stipulations ‘a’ through ‘o.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

                                                      OPEN CALL TO PUBLIC:                                                     

 

Acting Chair Blair called to the public to discuss any issues not noted on the agenda.  There was no one in the audience that approached the Commission with any issue for discussion.

 

                                                  CURRENT EVENTS REPORT:                                                

 

No current events reports were presented.

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Acting Chair Blair adjourned the regular Planning and Zoning Commission meeting, Tuesday, December 20, 2005 at 8:40 p.m.

 

 

 

__________________________

  LaTonya Finch, Director

  Community Development Department

 

 

_____________________________

Acting Chair Jan Blair

Planning and Zoning Commission