View Other Items in this Archive | View All Archives | Printable Version

 

CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

Northwest Regional Library

16089 North Bullard Avenue

Surprise, AZ 85374

 

November 1, 2005

 

REGULAR MEETING MINUTES

 

Call to Order:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue, Surprise, Arizona 85374, on Tuesday, November 1, 2005.

 

Roll Call:

 

In attendance with Chairman Ken Senft, were Commissioners Jan Blair, Skip Hall, Antonio Segarra, Lyn Truitt, and Fred Watts.  Vice Chairman Randy Nachtigall was absent. 

 

Staff Present:

 

City Attorney Scott McCoy; Community Development Director LaTonya Finch;

Planning Manager Scott Chesney; City Planner Adam Copeland; Planning Technician Lance Ferrell; and Planning and Zoning Commission Secretary Carol Dager.

 

Council Members Present:

 

None

 

Pledge of Allegiance:

 

Approval of Minutes:

 

The minutes of the October 4, 2005 Planning and Zoning Commission Workshop were approved as submitted. 

 

The minutes of the October 4, 2005 Planning and Zoning Commission meeting were approved as submitted. 

 

Presentations:

 

There were no presentations.

 

                                                              NEW BUSINESS:                                                              

 

Planning Manager, Scott Chesney, provided a brief overview of the contents of the Commissioners packets and how each project will show how it fits into the overall General Plan.

·        Item 1:  PADA05-309– Consideration and Action – Asante Planned Area Development Amendment

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PADA05-309, Asante Planned Area Development Amendment, subject to stipulations ‘a’ through ‘n.’

 

In response to Commissioner Blair, Director Finch explained that there will be a permanent fire station located at Happy Valley Road and 163rd Avenue which is scheduled for construction in 2008.

 

Commissioner Truitt talked about bus stops and pullouts, suggesting that staff design a set of basic standards to be used with projects generating a heavy volume of traffic.  He proposed that the bus pullouts in this project be constructed in the City’s right-of-way. 

 

Chairman Senft asked that the applicant review the parking situation and ensure that ADOT’s concerns are addressed at the time the site plan is introduced to the Commission.

 

Stephen Earl of Earl, Curley, and Lagarde mentioned that this amendment only addresses approximately 2% of the Asante project.  He also talked briefly about parking issues, specifically discussing the size and angle of the parking stalls, as well as traffic flow.

 

Chairman Senft opened the meeting to receive public comment.  

 

In response to Paula Forster, Surprise, Arizona, Chairman Senft explained that a traffic flow study was conducted on this particular shopping center.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Blair made a motion to approve PADA05-309, Asante Planned Area Development Amendment, subject to stipulations ‘a’ through ‘n.’  Commissioner Truitt seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent.

 

·        Item 2:  CUP05-310 – Consideration and Action – Veramonte Master Sign Program

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of CUP05-310, Veramonte Master Sign Program, subject to stipulations ‘a’ through ‘k.’

 

Commissioner Segarra requested that color copies of signs be provided in future projects to better review the details.

 

In response to Commissioner Watts, Planner Copeland explained that most of the signs will be removed after a certain percent of the project is built out.

 

 

 

 

In response to Commissioner Hall, Planner Copeland stated that there is no indication that the monument sign will have lighting.  It was determined that the following stipulation should be added to the recommendations:

 

            Stipulation L – Monument signage will include lighting.

 

Chairman Senft opened the meeting to receive public comment.   Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Truitt made a motion to approve CUP05-310, Veramonte Master Sign Project, subject to stipulations ‘a’ through ‘l.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent.

 

·        Item 3:  CUP05-009 – Consideration and Action – Jumpstart Childcare

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of CUP05-009, Jumpstart Childcare, subject to stipulations ‘a’ through ‘j.’

 

In response to Commissioner Watts, Planner Copeland explained that drainage and fire hydrant issues will be resolved at the building plan review. 

 

In response to Commissioner Watts’ questions regarding minimizing traffic issues when dropping off and picking up children, Greg Cornell, Architect, responded that the parents will be notified at enrollment time to escort their children when entering and exiting the childcare facility. 

 

In response to Commissioner Truitt, Planner Copeland explained that the widening of Greenway Road would be dependent on future development in the area, as well as a review of a traffic impact analysis.

 

Commissioner Hall asked if any protection barriers were planned around the retention basins.  Director Finch answered that there are specific standards regulating the slope of the basins to ensure safety.

 

In response to Commissioner Segarra, Planner Copeland indicated that El Mirage is responsible for the southern portion of Greenway Road.  Commissioner Segarra noted his concern about locating a daycare facility in an area where the City does not have any influence in the development of the other side of the street. 

 

Chairman Senft questioned the chain-link fencing separating the two play areas, explaining his concern about children climbing that type of fencing.  He recommended the following stipulation:

 

Stipulation K – Applicant shall install view fencing between plan areas.

 

Chairman Senft opened the meeting to receive public comment.   Hearing no comments from the public, Chairman Senft closed the public hearing.

 

 

 

 

Commissioner Blair made a motion to approve CUP05-009, Jumpstart Childcare, subject to stipulations ‘a’ through ‘k, as amended.’  Commissioner Truitt seconded the motion.  The motion passed with a vote of 5 ayes, 1 no and 1 absent.

 

·        Item 4:  SP05-200 – Consideration and Action – The Retreat at Sycamore Farms

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP05-200, The Retreat at Sycamore Farms, subject to stipulations ‘a’ through ‘m.’

 

In response to Commissioner Truitt, Planner Copeland noted that the property will not have access to SR303. 

 

In response to Commissioner Hall, John Megan, Civil Engineer, explained that there is a street light district within the Sycamore Farms project.    

 

Chairman Senft opened the meeting to receive public comment. 

 

Paula Forster, Surprise, Arizona, voiced her concern about investors purchasing homes and renting them, because historically renters do not maintain the properties as well as a homeowner.  City Attorney Scott McCoy explained that there are state statutes regarding rental requirements; however, the sales of properties cannot be limited.  The statute does allow the City to contact owners to maintain the property adequately.

 

Commissioner Truitt added that the private sector has provided tighter restrictions on investors, which is a greater solution than what a municipality could impose.

 

Hearing no further comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Truitt made a motion to approve SP05-200, The Retreat at Sycamore Farms, subject to stipulations ‘a’ through ‘m.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent.

 

                                                      OPEN CALL TO PUBLIC:                                                     

 

Paula Forster, Surprise, Arizona, pointed out several areas where signs appear to be in violation of the sign regulations.  She also mentioned some storage bins that are inappropriately placed on a particular property.  Chairman Senft requested that staff review the situations and report back to the Commission. 

 

                                                  CURRENT EVENTS REPORT:                                                

 

Chairman Senft asked if there were any special items the Commissioners would like to discuss.

 

Commissioner Blair announced that she would be going to “jail” for Muscular Dystrophy and asked for support to “bail” her out to raise funds for a worthy cause.

 

 

 

Commissioner Truitt talked briefly about commuter rail and the need to provide an area along Grand Avenue to accommodate that service.

 

Chairman Senft reminded everyone of the November 8, 2005 Planning and Zoning Commission meeting to be held at Willow Canyon High School for the first reading of the major GPAs.

 

Director Finch asked the Commissioners to review the Community Development’s State of the Department report.

 

Director Finch talked briefly about the Dysart School District’s map of proposed facilities, as well as a summary of donation agreements from developers. 

 

Planning Manager Scott Chesney discussed the workshop agendas planned for 2006, explaining that a workshop will be scheduled prior to each Planning and Zoning Commission meeting.  He mentioned that one workshop a month will focus on the General Plan and updates, organizing the updates by SPAs, reviewing topics such as density, character of development, MAG 2008 study, and transportation impacts.  The second workshop of the month will focus on specific topics such as “big boxes,” long- and short-term annexation strategies. 

 

Chairman Senft suggested that the workshop meetings begin at 6 p.m. and the regular meeting at 7 p.m.   Director Finch commented that the meeting times could change effective with the December meetings since all Commissioners were in agreement to change the meeting times. 

 

In response to Commissioner Truitt, Director Finch explained that the City does not have the capability of the Commissioners accessing the GIS maps; however, they can use the County’s map program. 

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Chairman Ken Senft adjourned the regular Planning and Zoning Commission meeting, Tuesday, November 1, 2005 at 7:22 p.m.

 

 

__________________________

  LaTonya Finch, Director

  Community Development Department

_____________________________

Chairman Ken Senft

Planning and Zoning Commission