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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

Northwest Regional Library

16089 North Bullard Avenue

Surprise, AZ 85374

 

September 20, 2005

 

REGULAR MEETING MINUTES

 

Call to Order:

 

Vice Chairman Randy Nachtigall called the Regular Planning and Zoning Commission Meeting to order at 6 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue, Surprise, Arizona 85374, on Tuesday, September 20, 2005.

 

Roll Call:

 

In attendance with Vice Chairman Randy Nachtigall, were Commissioners Jan Blair, Skip Hall, Antonio Segarra, and Lyn Truitt.  Chairman Ken Senft and Commissioner Fred Watts were absent. 

 

Staff Present:

 

City Attorney Scott McCoy; Community Development Director LaTonya Finch;

Planning and Zoning Manager Scott Chesney; City Planner Adam Copeland; City Planner Gary Norris; and Planning and Zoning Division Secretary Carol Dager.

 

Council Members Present:

 

Councilwoman Gwen Foro was present.

 

Pledge of Allegiance:

 

Approval of Minutes:

 

The minutes of the August 16, 2005 Planning and Zoning Commission Workshop were approved as submitted. 

 

The minutes of the August 16, 2005 Planning and Zoning Commission meeting were approved as submitted. 

 

Presentations:

 

There were no presentations.

 

 

 

 

 

                                                              NEW BUSINESS:                                                            

 

 

  • Item 1:  GPA05-089 – Consideration and Action – Tierra Rico General Plan Amendment

 

Planner Copeland recommended continuation of this project to the October 4, 2005 Planning and Zoning Commission meeting.

 

Commissioner Blair made a motion to continue application GPA05-089, Tierra Rico General Plan Amendment, to the October 4, 2005 Planning and Zoning Commission meeting.  Commissioner Segarra seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

  • Item 2:  PAD05-056 – Consideration and Action – Tierra Rico Planned Area Development

 

Planner Copeland recommended continuation of this project to the October 4, 2005 Planning and Zoning Commission meeting.

 

Commissioner Blair made a motion to continue application PAD05-056, Tierra Rico Planned Area Development, to the October 4, 2005 Planning and Zoning Commission meeting.  Commissioner Segarra seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

  • Item 3:  PAD04-423 – Consideration and Action – Surprise Ranch Planned Area Development

 

Planner Norris presented the project to the Commission.  Staff recommended approval of PAD04-423, Surprise Ranch Planned Area Development, subject to stipulations ‘a’ through ‘m.’

 

Mike Earl, of Earl, Curley, & Lagarde, provided a brief overview of the project and responded to questions asked by Commissioners.  David Burrows, from CMX, also answered questions.

 

As requested by Commissioner Truitt, City Attorney McCoy provided the following  language to be added as Stipulation N:

 

u         Prior to the approval of any preliminary plat, developer shall enter into an agreement with the Dysart School District that addresses the impact of the development on the school district.

 

Vice Chairman Nachtigall opened the meeting to receive public comment.   Hearing no comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

 

 

 

 

City Attorney McCoy provided the following language to amend Stipulation I:

 

u         Prior to the approval of any preliminary plat, developer shall enter into a development agreement acceptable to the City of Surprise Fire Chief that addresses the provision of fire services.

 

Commissioner Truitt made a motion to approve PAD04-423, Surprise Ranch Planned Area Development, subject to stipulations ‘a’ through ‘n,’ as amended.  Commissioner Blair seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

  • Item 4:  PAD05-175 – Consideration and Action – Burke Property Planned Area Development

 

Planner Copeland presented the project to the Commission.  Staff recommended approval of PAD05-175, Burke Property Planned Area Development, subject to stipulations ‘a’ through ‘l.’  He also noted a revision to Stipulation ‘j’ as follows:

 

u         The project will be required to participate in the first phase of the City’s Regional Master Planned Wastewater Treatment Construction. Upfront capitalization is required in accordance with the terms of the development agreement to be entered into between City and developer.

 

Jeff Blilie, representing Earl, Curley, & Lagarde, talked briefly about the project and answered questions posed by the Commissioners.

 

Vice Chairman Nachtigall opened the meeting to receive public comment.

 

Joe Walsh, Austin Ranch Project Manager, voiced his concern about the density of Parcel B and suggested a stipulation to be added as Stipulation N.  Mr. Blilie agreed to the stipulation.

 

City Attorney McCoy also amended Stipulations H and J, deleted the original Stipulation L (as presented in staff report), and added Stipulations M and N.

 

Stipulation H, as amended:

 

u         At the time of platting access will need to be at ¼ mile intervals. Also each parcel will be required to have a minimum of two remote access points.  Emergency vehicle access from Grand Avenue to the project shall be required.

 

Stipulation J, as amended

 

u         The project will be required to participate in the first phase of the City’s Regional Master Planned Wastewater Treatment Construction. Upfront capitalization is required in accordance with the terms of the development agreement to be entered into between City and developer.

 

 

 

 

Stipulation M, as added:

 

u         Prior to the approval of any preliminary plat, developer shall enter into an agreement with the school district that addresses the impact of the development on the school district.

 

Stipulation N, as added:

 

u         Applicant shall include a R.O.W. of 50-foot wide lots on the south side of Belinda Avenue adjacent to the Austin Ranch project within Parcel B.

 

Commissioner Truitt made a motion to approve PAD05-175, Burke Property Planned Area Development, subject to stipulations ‘a’ through ‘n’, as amended.  Commissioner Segarra seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

  • Item 5:  SP05-230 – Consideration and Action – Houlihan’s Restaurant – The City at Surprise

 

Planner Copeland presented the project to the Commission.  Staff recommended approval of SP05-230, Houlihan’s Restaurant – The City at Surprise, subject to stipulations ‘a’ through ‘k.’

 

David Kincaid, representing DJK Consulting, answered questions asked by the Commissioners.

 

Vice Chairman Nachtigall opened the meeting to receive public comment.   Hearing no comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

City Attorney McCoy provided the following language as Stipulation L:

 

u         Applicant shall provide enhanced landscaping acceptable to City staff between the east side of the building and the asphalt or curb.  

 

Commissioner Hall made a motion to approve SP05-230, Houlihan’s Restaurant – The City at Surprise, subject to stipulations ‘a’ through ‘l’, as amended.  Commissioner Blair seconded the motion The motion passed with a vote of 5 ayes and 2 absent.

 

  • Item 6:  SP05-273 – Consideration and Action – Pavilions at Coyote Lakes

 

Planner Copeland presented the project to the Commission.  Staff recommended approval of SP05-273, Pavilions at Coyote Lakes, subject to stipulations ‘a’ through ‘l.’

 

Jason Walborn, representing the commercial property owners, provided a brief statement and answered questions from the Commissioners. 

 

Vice Chairman Nachtigall opened the meeting to receive public comment. 

 

 

 

 

 

Connie Stover, President of Coyote Lakes Community Association, noted that there was a communitywide vote on the Pavilions at Coyote Lakes with the results as follows:  426 of the 756 residents voted with only 34 votes opposing the project.   She indicated that the Coyote Lakes community is proud to be a part of the solution to the traffic situation on Bell Road. 

 

Councilwoman Gwen Foro, Rose Garden Resident, emphasized that this is an important project to both the Coyote Lakes and Rose Garden communities.  She commented that this area is considered the gateway to Surprise. 

Hearing no other comments from the public, Vice Chairman Nachtigall closed the public hearing.

 

City Attorney McCoy provided the following language for Stipulation M:

 

u         Applicant shall enter into a development agreement with the Coyote Lakes Community Association prior to the City’s issuance of any building permit.

 

As requested by Commissioner Truitt, City Attorney McCoy also added Stipulation N:

 

u         Applicant shall provide blanket cross and shared access on all lots on the site, except Lots 6 and 8.

 

Commissioner Truitt made a motion to approve SP05-273, Pavilions at Coyote Lakes, subject to stipulations ‘a’ through ‘n’, as amended.  Commissioner Hall seconded the motion.  The motion passed with a vote of 5 ayes and 2 absent.

 

                                                      OPEN CALL TO PUBLIC:                                                     

 

Chairman Senft called to the public to discuss any issues not noted on the agenda.  There was no one in the audience that approached the Commission with any issue for discussion.

 

                                                  CURRENT EVENTS REPORT:                                                

 

Vice Chairman Nachtigall asked if there were any special items the Commissioners would like to discuss.

 

Director Finch provided an update regarding questions posed by former Commissioner Dan Morris.

 

Director Finch introduced Scott Chesney, the Planning Manager for the City of Surprise, noting a number of the major future assignments for Planning and Zoning.

 

Director Finch pointed out that there will be a brief workshop at the next scheduled meeting regarding the GPA projects.

 

 

 

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Vice Chairman Randy Nachtigall adjourned the regular Planning and Zoning Commission meeting, Tuesday, September 20, 2005 at 7:38 p.m.

 

 

 

__________________________

  LaTonya Finch, Director

  Community Development Department

 

_____________________________

Vice Chairman Randy Nachtigall

Planning and Zoning Commission