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CITY OF SURPRISE

PARKS & RECREATION ADVISORY BOARD

MEETING MINUTES

SEPTEMBER 13, 2005 / 6:00 PM

SURPRISE REGIONAL LIBRARY

16089 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

  1. Roll Call

-          Advisory Board: Trent Renner, Vice-Chairman; Jack Berwind, Ruby Koch, Ron Jensen.  ABSENT: Jack Hitchcock, Alex Theis, Wayne Turner

-          Community & Recreation Services Staff: Mark A. Coronado – Director, Melissa Miller – Manager, Donna Miller – Recreation Manager, Deb Oberdank – Administrative Assistant

-          EDAW: Jay Hicks, Monina Ramirez

 

B.      Approval of Community & Recreation Services Minutes of April 18, 2005

-          Motion to approve the minutes of the April 18, 2005

-          Motion:  Ron Jensen  /2nd Jack Berwind                     

-           4 – yes/0 - No

 

CURRENT EVENTS REPORT

A.      Chairman Report – Introduce new CRS Board Members, Ruby Koch & Ronald Jensen

 

B.      Community & Recreation Services Director Report

    1. Program Update

                                                               i.      Mark Coronado – Director CRS, gave an update on all of the programs currently going on at the Recreation Campus, and those coming up. 

    1. Recreation Program:

                                                               i.      Youth Sports: Girls Volleyball (summer): 27% increase, 18 teams/207 participants.  Volleyball Camp (summer): New program 71 participants.  Fall Sports: 10% increase, Soccer (fall) 92 teams/873 participants, Flag Football (Fall): 46 teams/517 participants.  Upcoming Sports: Girls Volleyball/Coed Tee-ball /Coed Hockey (Roller & Street).  Special interest Classes: 59% Increase, Fall: 140 classes/1,281 participants.  Youth Programs: Summer Recreation: 408 participants: 7% increase.  Tot Time: 87 participants per week: 74% increase.  Adult Sports: 28% Increase – Coed Softball 12 teams, Men’s Softball (Tues & Fri): 6 Teams.  Men’s Softball (Sat): 12 Teams.

    1. Aquatics:

                                                               i.      Open Swim 58,470 participants, 8% increase. Red Cross Programs: 1,954 participants: 68% increase.  Special Events: 938 participants, 6% increase (Itty Bitty beach parties, Teen Splashes, Dive in Movie, 4th of July. Teams: 227 participants, 29% Increase. (Dive Team, Recreation Swim Team, Swim School).

 

    1. Special Events:

                                                               i.      Heard In Surprise: Native Music Festival: Co-sponsored by the Heard Museum.  October 22: 8-Acre Multipurpose Field.  Surprise Party: Presented by El Paso BBQ, December 3: Surprise Community Park.  Founder’s Day: Celebration of City of Surprise 45 years, November 19, 2005.

 

    1. GBL:

                                                               i.      Surprise Fightin’ Falcons: Dates: May 26 – August 28, 2005, 51 Home Games, Announced Attendance: 48,690

 

 

REGULAR AGENDA ITEMS

 

Item 1

Intergovernmental Agreement between Dysart Unified School district and the City of Surprise for the Surprise Farms subdivision.

City land for use by Dysart Unified School district for Elementary, preschool and parking.  Dysart will also build additional baseball fields which the City will have use of. City will save fees with IGA. Deed transfer - City dedicating land to Dysart Unified School district.

ACTION: Motion to approve Ruby Koch/2nd Jack Berwind  (Approved to send to Council)

Passed 4 yes/0 no

Item 2

Discuss Future Special Event’s: Founder’s Day, Surprise Party, Heard in Surprise, Etc.

Heard In Surprise: Native Music Festival: Co-sponsored by the Heard Museum.  October 22: 8-Acre Multipurpose Field. 

Surprise Party: Presented by El Paso BBQ, December 3: Surprise Community Park.

Founder’s Day: Celebration of City of Surprise 45 years, November 19, 2005.  More information to come.

 

Item 3

Discuss CIP Update/EDAW Presentation by Jay Hicks and Monina Ramirez

a)       Gaines Park

a.       Original town site, Family Park.  Will rejuvenate Original Town.  Expected to be done in 6-9 months.

 

b)       Lizard Run

a.       Located at Original town site.  Will rejuvenate older areas make the area more appealing to residents.  Lizard Run will have Walkways, Bikeways, multi-use. Heritage Grant will be funding, which is funded by the lottery. 

 

c)       Surprise Farms

a.       Multifunctional areas.  Basketball courts, Aquatics center with lazy river, whirl pool & splash areas.  An Aquatics Clubhouse with viewing room.  Will have Maintenance Facility.  Community Clubhouse, Sports fields, Softball fields.  Lots of parking. Granite & soft surfaces.  Play areas for all ages. With an amphitheater.  Willow Canyon High School is very excited they will have access to the fields & pool.

 

d)       Youth Baseball Complex

a.       The Youth Baseball Complex will have 3 fields, Rec. Building/Concession Stand, Dugouts w/Bat Swing, Bullpens, Paved parking, Playground and Practice Field. Possible Retention areas.  The area will also house a Fire Station.

 

e)       DreamCatcher Park

a.       DreamCatcher Park will be utilized by Special Olympics.  “Mini-Stadium” The DreamCatcher Park will have fields and surfaced areas, meeting rooms in the Recreation Center for special classes, Lots of shade.  The Sundancer’s Organization will be Co-Sponsoring.

 

f)         Racquet Facility

a.       25 Tennis courts with Pickle Ball courts as well and a club house.  The City of Surprise has an RFP out looking for a 3rd party operator.

 

g)       Sierra Montana Recreation Center

a.       Located at Sunrise Elementary School.  Recreation center will be used for classes, summer programs.

 

OPEN CALL TO THE PUBLIC

 

 

 

DISCUSSION

 

Next meeting November 8, 2005 @ 6pm in the library.

 

Motion to Adjourn  - Jack Berwind – 2nd Ron Jensen

 

 

 

ADJOURNMENT:

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

­

 

 

POSTED:

 

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.