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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

Northwest Regional Library

16089 North Bullard Avenue

Surprise, AZ 85374

 

August 16, 2005

 

REGULAR MEETING MINUTES

 

Call to Order:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue, Surprise, Arizona 85374, on Tuesday, August 16, 2005.

 

Roll Call:

 

In attendance with Chairman Senft were Vice Chairman Randy Nachtigall, Commissioners Jan Blair, Skip Hall, Antonio Segarra, Lyn Truitt, and Fred Watts.  

 

Staff Present:

 

City Attorney Scott McCoy; Community Development Director LaTonya Finch;

City Planner Stephanie Wilson; City Planner Adam Copeland; City Planner Lee Lambert; and Planning and Zoning Division Secretary Carol Dager.

 

Council Members Present:

 

No Council members were present.

 

Pledge of Allegiance:

 

Approval of Minutes:

 

The minutes of the July 19, 2005 Planning and Zoning Commission Workshop were approved as submitted. 

 

The minutes of the August 2, 2005 Planning and Zoning Commission Workshop were approved as submitted. 

 

The minutes of the August 2, 2005 Planning and Zoning Commission meeting were approved as submitted. 

 

Presentations:

 

There were no presentations.

 

 

                                                              OLD BUSINESS:                                                             

 

  • Item 1:  PAD05-092 – Consideration and Action – Buena Vista Ranch Planned Area Development

 

Planner Wilson presented the project to the Commission.  She noted that the following stipulations should be added to the staff report:

 

k)      The developer may be required to donate land for a permanent fire station or participate in funding a temporary fire station to serve this area.  This requirement, along with the fire station location, will be determined by the City of Surprise Fire Chief.

 

l)        The applicant shall provide a plan indicating access from the Sun Valley Parkway that shall be consistent with the City of Surprise and Maricopa County Master Transportation Plans for this area.  This access plan shall be subject to the review and approval of the City Engineer and The Community Development Director.

 

m)   At the time of the Preliminary Plat, the applicant shall integrate the Buena Vista Ranch Trail System with the Regional Trail System (if integration can be reasonably made) and use reasonable efforts to secure permission from CAP to provide for the integration of the Buena Ranch Trail System with the CAP linear feature.

 

Staff recommended approval of the Buena Vista Ranch Planned Area, subject to stipulations ‘a’ through “m”. 

 

Commissioner Truitt asked that the following stipulation be added to this PAD and become a standard stipulation in future developments:

 

n)      To the extent possible, any specimen trees and cacti shall be preserved and incorporated back into the open space of the development.

 

Commissioner Blair asked that the following stipulation be added to PAD05-092:

 

o)     The developer may provide the Community Development Director a statement outlining the satisfactory arrangement with the Nadaberg School District with respect to a potential school site.

 

In response to Commissioner Blair, Planner Wilson noted that the dry utilities are laid prior to the construction of any houses; however, it is the carrier’s responsibility to provide the specific services.

 

Following comments from several Commissioners, Chairman Senft expressed concern about street improvements, emphasizing that the roads will need to be developed prior to construction.  In response to Chairman Senft’s question regarding the 100-year assured water requirement, City Attorney McCoy replied that the City is obligated to obtain the 100-year assured water supply on the plat. 

 

Chairman Senft opened the meeting to receive public comment.  

 

Paula Forster, Surprise, Arizona, mentioned that she is concerned with the increased numbers of people and vehicles moving into Surprise, because the City is unable to provide adequate services to the existing population.  She asked that the Commission not approve this project.

 

Hearing no other comments from the public, Chairman Senft closed the public hearing.

 

In response to Commissioner Segarra, Fire Chief White replied that the City Council recently approved a code amendment that allows homeowners an opportunity to install a home fire suppression system.  The option is made available to all new homeowners at construction time and if they do now want a fire system installed, they must sign an affidavit that it has been offered to them.  

 

Commissioner Truitt made a motion to approve PAD05-092, Buena Vista Ranch Planned Area Development, subject to stipulations ‘a’ through ‘o’, as amended.  Vice Chairman Nachtigall seconded the motion.  The motion passed with a vote of four ayes and 3 nays.

 

                                                              NEW BUSINESS:                                                            

 

  • Item 2:  PP05-066 – Consideration and Action – Asante Phase II Preliminary Plat

 

Planner Lambert presented the project to the Commission.  Staff recommended approval of the Asante Phase II Preliminary Plat, subject to stipulations ‘a’ through ‘k’.  Planner Lambert noted that stipulation ‘i’ should be eliminated.

 

Commissioner Hall asked about the streetlight improvement district tax and it was determined that the buyer would be notified of the tax at the point of sale and through the closing documents.

 

Commissioner Watts suggested an addition to stipulation ‘j’ that would state that hydrants shown on the plat be adjusted accordingly.

 

Chairman Senft opened the meeting to receive public comment.  

 

Paula Forster, Surprise, Arizona, suggested that there should be lights installed around the lakes for safety reasons; specifically to protect children.  She also brought up that no houses should be sold until the railroad crossing in the area is corrected. 

 

Hearing no other comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Hall made a motion to approve PP05-066, Asante Phase II Preliminary Plat, subject to stipulations ‘a’ through ‘k’, as amended.  Vice Chairman Nachtigall seconded the motion.  The motion passed unanimously.

 

 

 

  • Item 3:  CUP04-034 – Consideration and Action – A Adobe RV and Mini Storage Conditional Use Permit

 

Planner Copeland presented the project to the Commission.  Staff recommended approval of the A Adobe RV and Mini Storage Conditional Use Permit, subject to stipulations ‘a’ through ‘q’.

 

In response to Commissioner Hall, the applicant, Curtis Lyon, indicated that the wall facing Grand Avenue would be constructed of decorative block.  It is anticipated that the chain link fence will be replaced in the second phase of construction. 

 

Stipulation ‘r’ was added and reads as follows:

 

r)       All perimeter fencing shall be ten-feet block construction with a decorative theme.  All perimeter fencing shall be completed during the second phase of site development. 

 

Chairman Senft opened the meeting to receive public comment.   Hearing no other comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Blair made a motion to approve CUP04-034, A Adobe RV and Mini Storage Conditional Use Plan, subject to stipulations ‘a’ through ‘r’, as amended.  Vice Chairman Nachtigall seconded the motion.  The motion passed unanimously.

 

  • Item 4:  SP05-079 – Consideration and Action – Heard Museum at Surprise Center Site Permit

 

Planner Copeland presented the project to the Commission.  Staff recommended approval of the Heard Museum at Surprise Center Site Plan, subject to stipulations ‘a’ through ‘k’.

 

Diane Jacobs, Holly Street Studio Architects, provided a slide presentation showing various design examples of Mediterranean architecture used throughout the Southwest, including the renderings of the buildings to be constructed in this project.   

 

Commissioner Segarra questioned whether 28 spaces would be sufficient.  Planner Copeland responded that many of the events would require a temporary use permit which will address the overflow parking situation at that time, utilizing parking on the street and in empty lots.  It was determined that the 28 parking spaces would be adequate for everyday use.  He added that the second phase of construction will include additional parking spaces. 

 

In response to Commissioner Hall, David Kohlbeck, Project Manager, City of Surprise Public Works Department, stated that the City will own the building with the Heard Museum operating the facility.

 

Chairman Senft opened the meeting to receive public comment.  

 

Paula Forster, Surprise, Arizona, commented that the Heard Museum is a $2.7 million cost to the taxpayers, emphasizing that every time changes are made to the site plan, the City of Surprise taxpayers will bear the burden of the costs.

 

Chairman Senft pointed out that the Heard Museum will be an enhancement to the City, as well as the beginning of a cultural center. 

 

Hearing no other comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Truitt made a motion to approve SP05-079, Heard Museum at Surprise Center Site Plan, subject to stipulations ‘a’ through ‘k’.  Commissioner Blair seconded the motion.  The motion passed unanimously.

 

  • Item 5:  SP05-256 – Consideration and Action – Sun Health Urgent Care Center Site Plan

 

Planner Copeland presented the project to the Commission.  He mentioned that stipulation ‘l’ should be deleted.  Stipulation ‘m’ will replace ‘l’ and read as follows:

 

l)        The subject temporary building will be limited to six years of operation. Any request for extension of the temporary building use as approved, will constitute a major site plan amendment subject to approval by the Planning and Zoning Commission.

 

Staff recommended approval of the Sun Health Urgent Care Center Site Plan, subject to stipulations ‘a’ through ‘m’.

 

Chairman Senft opened the meeting to receive public comment.  

 

Paula Forster, Surprise, Arizona, questioned why the building is only a temporary building since there is such a need in the City for this type of service. 

 

Joe LaRue, Executive Vice President, Sun Health Properties, replied that the temporary building is being constructed so that they can open the facility this year.  They are working with other partners to build permanent buildings. 

 

Hearing no other comments from the public, Chairman Senft closed the public hearing.

 

Vice Chairman Nachtigall made a motion to approve SP05-256, Sun Health Urgent Care Center Site Plan, subject to stipulations ‘a’ through ‘m’, as amended.  Commissioner Blair seconded the motion.  The motion passed unanimously.

 

                                                      OPEN CALL TO PUBLIC:                                                     

 

Chairman Senft called to the public to discuss any issues not noted on the agenda.  There was no one in the audience that approached the Commission with any issue for discussion.

 

 

 

                                                  CURRENT EVENTS REPORT:                                                

 

Chairman Senft asked if there were any special items the Commissioners would like to discuss.

 

Director Finch noted that maps with development status information were distributed to the Commissioners.

 

Director Finch presented the Commissioners with a letter of appreciation from Mayor Shafer, who is extremely proud of the Commission and the decisions made by the group.

 

Director Finch stated that Scott Chesney will be starting August 22, 2005 as the Planning Manager. 

 

Chairman Senft talked briefly about impact fees, suggesting that they should be reevaluated, specifically emphasizing that the developers should contribute more to the impact fees.  Director Finch explained that the City of Surprise Finance Department is currently in the process of updating the impact fees and probably will be increasing them annually. 

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Chairman Ken Senft adjourned the regular Planning and Zoning Commission meeting of Tuesday, August 16, 2005 at 8:03 p.m.

 

 

 

__________________________

  LaTonya Finch, Director

  Community Development Department

 

_____________________________

Chairman Ken Senft

Planning and Zoning Commission