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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

Northwest Regional Library

16089 North Bullard Avenue

Surprise, AZ 85374

 

August 2, 2005

 

REGULAR MEETING MINUTES

 

Call to Order:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:03 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue, Surprise, Arizona 85374, on Tuesday, August 2, 2005.

 

Roll Call:

 

In attendance with Chairman Senft were Vice Chair Jan Blair, Commissioners Skip Hall, Randy Nachtigall, Antonio Segarra, Lyn Truitt, and Fred Watts.  

 

Staff Present:

 

City Attorney Scott McCoy; Community Development Director LaTonya Finch;

City Planner Stephanie Wilson; City Planner Adam Copeland; and Planning and Zoning Division Secretary Carol Dager.

 

Council Members Present:

 

No Council members were present.

 

Pledge of Allegiance:

 

Approval of Minutes:

 

The minutes of the July 19, 2005 Planning and Zoning Commission meeting were approved as submitted. 

 

Selection of Planning and Zoning Commission Chairman and Vice Chairman:

 

The Commissioners selected Ken Senft as Chairman and Randy Nachtigall as Vice Chairman.

 

Presentations:

 

There were no presentations.

 

                                                              OLD BUSINESS:                                                             

 

  • Item 1:  RZ05-006 – Consideration and Action – Rezoning for Jumpstart Childcare

 

Planner Wilson presented the project to the Commission.  Staff recommended approval of the Rezoning for Jumpstart Childcare, subject to stipulation ‘a’. 

Although there were several questions from the Commissioners, Director Finch pointed out that this project is a rezone request.  She suggested that many of the questions could be answered when the applicant submits for a conditional use permit. 

 

In response to Vice Chairman Nachtigall, Planner Wilson replied that if the Commission approves the rezone and the conditional use permit is not approved for the daycare, the property could be divided into lots for single-family homes, a church, or daycare center.

 

Commissioner Truitt voiced a concern about the procedures of the community outreach meetings.  Planner Wilson replied that occasionally it is necessary to conduct a community outreach meeting outside the subject area because of meeting space constraints; however, that is not the common practice.  City Attorney Scott McCoy explained that the application process was not flawed because a member of the Planning and Zoning Division staff did not remain for the entire neighborhood outreach meeting. 

 

Chairman Senft opened the meeting to receive public comment. 

 

Nicole Cundiff, Desert Friends Learning Center, mentioned that a study had been conducted indicating that there are no daycare centers in the 85379 area; only nine homebase providers who are limited to five children or less.  However, there are eight daycare centers in the 85374 and 85375 areas, with all of them reporting openings.  She stated that a new daycare center in the area would be detrimental to the existing daycare centers.

 

Hearing no other comments from the public, Chairman Senft closed the public hearing.

 

Vice Chairman Nachtigall made a motion to approve RZ05-006, Rezoning for Jumpstart Childcare, subject to stipulation ‘a’, with an amendment to stipulation ‘a’ to change “final approval” to “final decision.”  Commissioner Truitt seconded the motion.  The motion passed with a vote of 4 ayes and 3 nays.

 

                                                              NEW BUSINESS:                                                            

 

  • Item 3:  GPA05-148 – Consideration and Action – Austin Ranch Phase II Minor General Plan Amendment

 

Planner Wilson presented the project to the Commission.  Staff recommended approval of the Austin Ranch Phase II Minor General Plan Amendment, subject to stipulations ‘a’ through ‘c’. 

 

In response to Commissioner Segarra, Planner Wilson commented that the employment designation is to encourage bringing additional jobs to the City.  She also pointed out that there were no zoning issues brought up at the neighborhood outreach meeting.

 

Mike Curley, Earl, Curley, and Lagarde, briefly commented on the project, explaining that all development standards in Austin Ranch I will be applied to Austin Ranch II. 

 

Commissioner Blair made a motion to approve GPA05-148, Austin Ranch Phase II Minor General Plan Amendment, subject to stipulations ‘a’ through ‘c’, with an amendment to stipulation ‘c’ to change “final approval” to “final decision.”  Commissioner Hall seconded the motion.  The motion passed unanimously.

 

  • Item 2:  PAD05-075 – Consideration and Action – Austin Ranch Phase II Planned Area Development

 

Planner Wilson presented the project to the Commission.  Staff recommended approval of the Austin Ranch Phase II Planned Area Development, subject to stipulations ‘a’ through ‘k’. 

 

In response to Commissioner Truitt, Mr. Curley stated that an agreement will be reached with the school district prior to final plat as to whether the district would prefer a financial contribution or a second school in the area. 

 

Alan Kennedy, Manager, investment group/property owner, responded to several questions posed by the Commissioners, explaining that he does not believe there are any physical issues regarding the development of the property.

 

In response to Chairman Senft, Mr. Curley noted that Austin Ranch II will have two main access points to Grand Avenue, from Deer Valley and Norwich Roads.  Director Finch added that the Arizona Department of Transportation does request the completion of a permit, which will be done before the Preliminary Plat process.

 

Chairman Senft opened the meeting to receive public comment.  Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Truitt made a motion to approve PAD05-075, Austin Ranch Phase II Planned Area Development, subject to stipulations ‘a’ through ‘k’, with an amendment to stipulation ‘k’ to change “final approval” to “final decision.”  Also add stipulation “l” which states, “applicant will work with Dysart School District to reach an agreement that will satisfy the District’s school concerns prior to the approval of the preliminary plat.”  Commissioner Blair seconded the motion.  The motion passed unanimously.

 

  • Item 4:  PAD05-092 – Consideration and Action – Buena Vista Ranch Planned Area Development

 

Planner Wilson presented the project to the Commission.  Staff recommended continuance of the Buena Vista Ranch Planned Area Development to August 16, 2005 meeting and workshop.

   

It was determined that the City of Surprise traffic engineer will be invited to the workshop to respond to the various transportation concerns posed by the Commissioners. 

 

In response to Commissioner Blair, Director Finch replied that the state has defined what a military site is, noting that the auxiliary field is considered an approved military site.  Planner Wilson added that Luke Air Force Base has given their support to the project. 

 

In response to Commissioner Truitt, Director Finch indicated that developers are encouraged to preserve cacti and larger trees; however, it is not a requirement.  Commissioner Truitt suggested that perhaps a policy should be put into place to make a requirement for the preservation of cacti and larger trees. 

 

Chairman Senft opened the meeting to receive public comment.  Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Vice Chairman Nachtigall made a motion to continue PAD05-092, Buena Vista Ranch Planned Area Development, to August 16, 2005 regular meeting and workshop.  Commissioner Truitt seconded the motion.  The motion passed unanimously.

 

  • Item 5:  ZTA05-267 – Consideration and Action – Mini Storage Use in C-3 Zone

 

Planner Copeland presented the project to the Commission.  Staff recommended approval of a Text Amendment for Mini Storage Use in C-3 Zone.

 

In response to Commissioner Watts, Director Finch indicated that a distribution center requires more footage, thus the request for the elimination of a square footage restriction.

 

Chairman Senft suggested that the Commission should consider that developers of large buildings (for example, 20,000 square feet or more) provide a bond to the City to ensure the use of the building.

 

Chairman Senft opened the meeting to receive public comment.  Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Segarra made a motion to approve ZTA05-267, a Text Amendment for Mini Storage Use in C-3 Zone.  Commissioner Blair seconded the motion.  The motion passed with a vote of 6 ayes and 1 nay.

 

  • Item 6:  ZTA05-122 – Consideration and Action – Definition of Kennel

 

Planner Copeland presented the project to the Commission.  Staff recommended approval of a Text Amendment for the Definition of Kennel. 

 

Commissioner Segarra voiced his concern about restricting the numbers of animals in a residential area.

 

Chairman Senft opened the meeting to receive public comment.  Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Blair made a motion to approve ZTA05-122, Definition of Kennel.  Commissioner Nachtigall seconded the motion.  The motion passed with a vote of 6 ayes and 1 abstained.

 

 

 

 

                                                      OPEN CALL TO PUBLIC:                                                     

 

Chairman Senft called to the public to discuss any issues not noted on the agenda.  There was no one in the audience that approached the Commission with any issue for discussion.

 

                                                  CURRENT EVENTS REPORT:                                                

 

Chairman Senft asked if there were any special items the Commissioners would like to discuss.

 

Director Finch announced that two new employees have been hired for the Planning and Zoning Division.  Gary Norris, Senior Planner, will begin employment on August 15, and Scott Chesney, Planning Manger, will begin on August 22. 

 

In response to Commissioner Hall, Planner Wilson briefly discussed the mid-decade census survey that will be conducted on September 6, 2005.  She explained that only 16% of the City of Surprise residents will receive the survey, noting the importance of completing and returning it because the results will determine the City’s revenue share.

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Chairman Ken Senft adjourned the regular Planning and Zoning Commission meeting of Tuesday, August 2, 2005 at 8:02 p.m.

 

 

 

 

__________________________

  LaTonya Finch, Director

  Community Development Department

 

 

 

_____________________________

Chairman Ken Senft

Planning and Zoning Commission