PLANNING & ZONING COMMISSION
12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
June 19, 2001
I. CALL TO ORDER:
Vice Chairman Bails called the meeting to
order at 7:00 P.M.
II. ROLL CALL:
MEMBERS PRESENT: Vice Chairman Martha Bails,
Commissioner Ken Senft, Commissioner Bob Gonzales, Commissioner Dan
Morris, Commissioner Tony Segarra
STAFF PRESENT: Community Development Director
Phil Testa, Planning Manager Scott Phillips, Planner James Atkins,
Administrative Assistant Jenifer O’Melia
III. APPROVAL OF MINUTES:
Minutes of the May 15, 2001 regular meeting
IV. WITHDRAWALS AND CONTINUANCES:
V. NEW BUSINESS:
A-1. Consideration and action on Application
Larry Ellerman of Ellerman & Schick for Safeway Inc., on behalf of
Surprise Village Company L.L.C, c/o David Beckham, Carefree Partners,
property owner is requesting consideration and action on a Site Plan for a
Safeway located at the southeast corner of Cotton Lane and Bell
Road. (Safeway Center at Surprise Farms) (Staff
Recommendation – Approval)
Planner Atkins made a presentation for
Commissioner Morris had concerns with the
corners of the commercial property having better pedestrian connectivity,
which was stated in the PAD.
Planner Atkins stated that there is language
in the PAD that encourages pedestrian flow, and the lots south of Safeway
have already been pre platted and that is why there is no pedestrian
connectivity in the back of the project.
Commissioner Senft wanted to know if there is
pedestrian pathways along Cotton Lane and if the pathway was going to have
Planner Atkins stated there is pedestrian
pathways along Cotton Lane and there is landscaping and the applicant is
upgrading the landscaping that was previously approved.
Vice Chairman Bails had concerns with the
lack of shopping cart corrals and the lack of golf cart parking.
SPEAKER: Steven Earl, counsel for Safeway,
replied that there are several cart corrals, they just haven’t been
designated. He also stated that the golf carts need to park like a car.
Commissioner Morris had a concern with a
small lot on the southeast corner of the residential property. He wanted
to know what the lot was being used as and could it possibly be turned
into a pedestrian pathway.
SPEAKER: Tim Keenan of Surprise Village
stated the lot in question is a sewer and drainage easement. He stated
that a pedestrian connection would probably not happen.
Commissioner Senft had concerns with the
trees and landscaping concept being shown, and taking several years to
SPEAKER: Larry Ellerman of Ellerman
Architects, 727 E. Maryland, stated a good percentage of the trees are 24
inch box trees and the palm trees along the building will be as tall as
Commissioner Morris had concerns with the
architecture of the building not being four-sided architecture. He would
like to see the tile theme carried to the rear facade of the building.
SPEAKER: Steven Earl replied that the
applicant did not mean to say the front matched the back because it
usually will not. The applicant did use several different elements for the
building. He stated that the Safeway building is different from all the
SPEAKER: Larry Ellerman stated that the rear
setback is sixty feet with a screening wall. They cannot add tile to the
roof element because the roof will go over the height limit. There will
also be additional shadow lines in the back structure.
Commissioner Senft wanted to know if the
doors in the back of the buildings have eyeholes for the employees safety
and surveillance and if not, he would like to add a stipulation. He also
wanted to know what kind of lighting was in the back of the buildings.
SPEAKER: Steven Earl stated that they will
add eyeholes to the doors and they agree to the stipulation.
SPEAKER: Larry Ellerman stated that the
lighting is high-pressure sodium lighting and the light poles are eighteen
feet tall and meet the dark sky ordinance.
Commissioner Segarra had a concern with the
application because it does not comply with the commercial design
guidelines because of the pedestrian access.
Planner Atkins stated it is correct they do
not comply, but it is only because of the pedestrian access and staff
feels due to the constraints of the site they are still recommending
Vice Chairman Bails opened the hearing to the
SPEAKER: Kim Beneli 16554 N. Dysart Road,
wanted to know if there has been a feasibility study because she feels
there is no need for another grocery store.
Planner Atkins stated that there has been a
feasibility study done with the PAD and the Engineering Department did a
traffic analysis study for this site.
SPEAKER: Carolyn Robles 14041 N. 184th
Ave, stated that this site is not equestrian friendly and would like maybe
a hitching post.
Vice Chairman Bails closed the hearing to the
Commissioner Segarra stated that his son is
an employee of the Safeway Corporation, but that there is no conflict of
interest for him.
He also wanted to know what the timing is for
Surprise Farms and Safeway.
SPEAKER: Steven Earl stated that Safeway is
hoping to be open in about two years.
SPEAKER: Tim Keenan stated they plan on
starting construction of Surprise Farms Phase 1A around September of this
Commissioner Morris made a motion to approve
Application SP01-20, subject to stipulations a – j attached hereto as
Exhibit A. Commissioner Segarra seconded the motion.
Motion passed. 5 Yeas, 0 Nays, and 1 Absent.
COMMENTS FROM THE FLOOR ON NON-AGENDA ITEMS:
SPEAKER: Kim Beneli stated that there is an
investigation into 402 permits, which are the storm water permits under
the Clean Water Act. Currently the city has approved over 261 developments
and only 51 have these permits. She stated these permits under federal law
need to be enforced.
Community Development Director Phil Testa
stated that staff will look into this problem.
VI. REPORT FROM PLANNING AND ZONING
VII. REPORT FROM PLANNING AND ZONING
Commissioner Segarra stated he will not be in
attendance at the July meetings.
Vice chairman Bails stated that there will be
new commission members appointed and the next meeting will be July 17,
Councilman Villanueva stated on the 28th
of this month there will be a joint meeting with council on
Commissioner Segarra had concerns with
shopping carts being left on Bell Road and Reems Road. He also stated that
possibly the city should look into funding sidewalks in the future.
Commissioner Senft wanted staff to look into
angled parking and more designated cart areas.
There was no further business. On a motion
duly made and seconded. Vice Chairman Bails declared the meeting adjourned
at 7:55 P.M.
Carl Cox, Chairman
Planning and Zoning Commission
Philip A. Testa, Director