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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION WORKSHOP

 

Northwest Regional Library

16089 North Bullard Avenue

Surprise, AZ 85374

 

August 2, 2005

 

MINUTES

 

Call to Order:

 

Chairman Ken Senft called the Planning and Zoning Commission Workshop Meeting to order at 5:38 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue, Surprise, Arizona 85374, on Tuesday, August 2, 2005.

 

Roll Call:

 

In attendance with Chairman Senft were Vice Chair Jan Blair, Commissioners Skip Hall, Randy Nachtigall, Antonio Segarra, Lyn Truitt, and Fred Watts.  

 

Staff Present:

 

City Attorney Scott McCoy; Community Development Director LaTonya Finch; City Planner Stephanie Wilson; City Planner Adam Copeland; and Planning and Zoning Division Secretary Carol Dager.

 

Council Members Present:

 

None

 

                                                              PRESENTATION:                                                            

 

Each of the Commissioners introduced themselves and talked briefly about their background.

 

Community Development Director LaTonya Finch explained that the purpose of the orientation workshop is to get acquainted and to discuss several topics important to the success of the Commission.

 

Director Finch first talked about the Chairman’s role, which includes leadership, as well as providing focus and direction at the meetings.  Chairman Senft added that the objective of the Commission is to develop a well-designed city, keeping in mind the safety, welfare, and health of the general public.  Working closely with the developers is key to the successful completion of the projects. 

 

Director Finch further noted that it is important for the Chairman to keep the meetings on track.  She pointed out that the Commission is often faced with a large volume of projects, with many having very complicated issues.  In addition, the text amendments and code changes are extremely significant because of their impact on the entire city.  She complimented Chairman Senft for his efforts in ensuring that the meetings flow efficiently, allowing adequate time for Commissioners, applicants, staff and public to comment on projects, while keeping everything on track.  

 

Vice Chair Blair explained that her role is to fill in for the Chairman, emphasizing the importance of teamwork.   Director Finch mentioned that she has heard numerous positive comments from applicants and public members about how professional the Commissioners interact with each other. 

 

Director Finch next talked about communications between the Commissioners and staff.  She stressed that it is the department’s practice to discourage the applicants from directly communicating with the Commission members.  Vice Chair Blair agreed that it helps eliminate any miscommunication about a project, explaining that discussions should take place in a workshop or at a regularly scheduled meeting.   Director Finch emphasized that communications from Commissioners to staff is welcomed and encouraged. 

 

Director Finch briefly discussed initiating a monthly training workshop schedule, suggesting that each Commissioner could be responsible for an agenda, providing the topics that should be considered.  

 

In response to Commissioner Hall, Director Finch replied that she would provide the Commissioners with a copy of a master aerial map of all the currently approved projects in Surprise. 

 

In response to Commissioner Truitt, Director Finch indicated that she would ensure they receive a copy of all the guideline manuals necessary to assist in their decision-making process. 

 

At Commissioner Nactigall’s suggestion, it was determined that the training workshops would be scheduled for the third Tuesday of the month, immediately prior to the regularly scheduled Commission meeting, beginning in September. 

 

Director Finch pointed out that there are several topics she would like to see covered during the training workshops.  These topics would include municipal codes, planning and design guidelines, general plan, and planned area development documents. 

 

 

 

 

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Chairman Ken Senft adjourned the Planning and Zoning Commission workshop meeting of Tuesday, August 2, 2005 at 5:58 p.m.

 

 

 

__________________________

  LaTonya Finch, Director

  Community Development Department

 

 

_____________________________

Chairman Ken Senft

Planning and Zoning Commission