CITY OF SURPRISE
AND ZONING COMMISSION WORKSHOP
Northwest Regional Library
North Bullard Avenue
Surprise, AZ 85374
August 2, 2005
Call to Order:
Senft called the Planning and Zoning Commission Workshop Meeting to order at
5:38 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue,
85374, on Tuesday,
August 2, 2005.
with Chairman Senft were Vice Chair Jan Blair, Commissioners Skip Hall, Randy
Nachtigall, Antonio Segarra, Lyn Truitt, and Fred Watts.
Scott McCoy; Community Development Director LaTonya Finch; City Planner
Stephanie Wilson; City Planner Adam Copeland; and Planning and Zoning
Division Secretary Carol Dager.
Each of the Commissioners introduced themselves
and talked briefly about their background.
Community Development Director LaTonya Finch
explained that the purpose of the orientation workshop is to get acquainted and
to discuss several topics important to the success of the Commission.
Director Finch first talked about the Chairman’s
role, which includes leadership, as well as providing focus and direction at
the meetings. Chairman Senft added
that the objective of the Commission is to develop a well-designed city,
keeping in mind the safety, welfare, and health of the general public. Working closely with the developers is key
to the successful completion of the projects.
Director Finch further noted that it is important
for the Chairman to keep the meetings on track. She pointed out that the Commission is
often faced with a large volume of projects, with many having very
complicated issues. In addition, the
text amendments and code changes are extremely significant because of their
impact on the entire city. She
complimented Chairman Senft for his efforts in ensuring that the meetings
flow efficiently, allowing adequate time for Commissioners, applicants, staff
and public to comment on projects, while keeping everything on track.
Vice Chair Blair explained that her role is to
fill in for the Chairman, emphasizing the importance of teamwork. Director Finch mentioned that she has
heard numerous positive comments from applicants and public members about how
professional the Commissioners interact with each other.
Director Finch next talked about communications
between the Commissioners and staff.
She stressed that it is the department’s practice to discourage the
applicants from directly communicating with the Commission members. Vice Chair Blair agreed that it helps
eliminate any miscommunication about a project, explaining that discussions
should take place in a workshop or at a regularly scheduled meeting. Director Finch emphasized that communications
from Commissioners to staff is welcomed and encouraged.
Director Finch briefly discussed initiating a
monthly training workshop schedule, suggesting that each Commissioner could
be responsible for an agenda, providing the topics that should be considered.
In response to Commissioner Hall, Director Finch
replied that she would provide the Commissioners with a copy of a master
aerial map of all the currently approved projects in Surprise.
In response to Commissioner Truitt, Director
Finch indicated that she would ensure they receive a copy of all the
guideline manuals necessary to assist in their decision-making process.
At Commissioner Nactigall’s suggestion, it was
determined that the training workshops would be scheduled for the third Tuesday
of the month, immediately prior to the regularly scheduled Commission
meeting, beginning in September.
Director Finch pointed out that there are several
topics she would like to see covered during the training workshops. These topics would include municipal codes,
planning and design guidelines, general plan, and planned area development
Pursuant to A.R.S. § 38-431.03(A)(3), the Planning
and Zoning Commission may go into executive session with the City Attorney
for legal advice on any item listed on the agenda.
further business, Chairman Ken Senft adjourned the Planning and Zoning
Commission workshop meeting of Tuesday, August 2, 2005 at 5:58 p.m.
Planning and Zoning Commission