CITY OF SURPRISE
AND ZONING COMMISSION WORKSHOP
Northwest Regional Library
North Bullard Avenue
Surprise, AZ 85374
July 19, 2005
Call to Order:
Chairman Ken Senft called the Planning and Zoning Commission Workshop
Meeting to order at 5:10 p.m. at the Northwest Regional Library, 16089 North Bullard
on Tuesday, July 19, 2005.
with Chairman Senft were Commissioners Robert Gonzalez, Randy Nachtigall and
City Attorney Scott McCoy; Community Development Director LaTonya
City Planner Stephanie Wilson; City Planner Lee Lambert; and Planning
and Zoning Division Secretary Carol Dager.
Community Development Director LaTonya Finch discussed the changes
that would be occurring regarding the Planning and Zoning Commission. She first talked about Commissioner
appointments, improved notification procedures, and the City code that
explains the Commissioners term of office.
Director Finch explained that the City Attorney rendered an opinion
that there is no conflict of interest regarding Mr. Truitt’s occupation and
his appointment to the Commission.
However, if a case comes before the Commission that would present a
conflict of interest, Mr. Truitt would need to excuse himself from
voting. Chairman Senft asked that a
copy of the State’s statute on conflict of interest, ARS 38-503, be
distributed to all Commissioners.
Director Finch mentioned that the Planning and Zoning Commission
chairperson may be appointed by the mayor and approved by a majority vote of
the City Council. There was some
discussion regarding the selection of the chairman and the fact that the
Surprise Municipal Code and the Boards and Commissions Bylaws conflict. Director Finch emphasized that the Code
supercedes the bylaws. Chairman Senft
pointed out that in the past, the Commissioners did select the chairman. Commissioner Nachtigall questioned why the
Mayor would select the chairman if the Commission has been doing a good job
and suggested that unless there is good reason to change the method of
selecting a chairman, the Commission should continue their past
Director Finch emphasized that the Commission’s reputation has always
been professional and successful, indicating that there has been no concern
expressed about the performance of the Commissioners.
Director Finch stated that the Community Development Department would
like to have an appreciation dinner for the outgoing Commissioners to
recognize and acknowledge their work on the Commission. There was discussion about whether the
outgoing Commissioners would attend the dinner, voicing a concern about the
method and process of notifying the Commissioners of their replacement. It was noted that several of the
Commissioners tried to meet with the Mayor; however, that meeting did not
Director Finch next talked about a Commissioner orientation workshop
where they would cover communications between staff and Commissioners,
Chairman’s rules, and monthly training sessions. She mentioned that she feels it would be
advantageous to conduct training sessions where topics such as the Surprise
Municipal Code and General Plan can be reviewed. She also distributed an Arizona Planning
and Zoning Handbook published by the Arizona Department of Commerce.
In response to Commissioner Gonzalez, Director Finch briefly discussed
proposed annexation projects.
Pursuant to A.R.S. § 38-431.03(A)(3), the Planning
and Zoning Commission may go into executive session with the City Attorney
for legal advice on any item listed on the agenda.
further business, Chairman Ken Senft adjourned the Planning and Zoning
Commission workshop meeting of Tuesday, July 19, 2005 at 5:47p.m.
Planning and Zoning Commission