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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION WORKSHOP

 

Northwest Regional Library

16089 North Bullard Avenue

Surprise, AZ 85374

 

July 19, 2005

 

MINUTES

 

Call to Order:

 

Chairman Ken Senft called the Planning and Zoning Commission Workshop Meeting to order at 5:10 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue, Surprise, Arizona 85374, on Tuesday, July 19, 2005.

 

Roll Call:

 

In attendance with Chairman Senft were Commissioners Robert Gonzalez, Randy Nachtigall and Antonio Segarra.  

 

Staff Present:

 

City Attorney Scott McCoy; Community Development Director LaTonya Finch;

City Planner Stephanie Wilson; City Planner Lee Lambert; and Planning and Zoning Division Secretary Carol Dager.

 

Council Members Present:

 

None

 

                                                              PRESENTATION:                                                            

 

Community Development Director LaTonya Finch discussed the changes that would be occurring regarding the Planning and Zoning Commission.  She first talked about Commissioner appointments, improved notification procedures, and the City code that explains the Commissioners term of office.  

 

Director Finch explained that the City Attorney rendered an opinion that there is no conflict of interest regarding Mr. Truitt’s occupation and his appointment to the Commission.  However, if a case comes before the Commission that would present a conflict of interest, Mr. Truitt would need to excuse himself from voting.  Chairman Senft asked that a copy of the State’s statute on conflict of interest, ARS 38-503, be distributed to all Commissioners. 

 

Director Finch mentioned that the Planning and Zoning Commission chairperson may be appointed by the mayor and approved by a majority vote of the City Council.  There was some discussion regarding the selection of the chairman and the fact that the Surprise Municipal Code and the Boards and Commissions Bylaws conflict.  Director Finch emphasized that the Code supercedes the bylaws.  Chairman Senft pointed out that in the past, the Commissioners did select the chairman.  Commissioner Nachtigall questioned why the Mayor would select the chairman if the Commission has been doing a good job and suggested that unless there is good reason to change the method of selecting a chairman, the Commission should continue their past practices. 

 

Director Finch emphasized that the Commission’s reputation has always been professional and successful, indicating that there has been no concern expressed about the performance of the Commissioners. 

 

Director Finch stated that the Community Development Department would like to have an appreciation dinner for the outgoing Commissioners to recognize and acknowledge their work on the Commission.  There was discussion about whether the outgoing Commissioners would attend the dinner, voicing a concern about the method and process of notifying the Commissioners of their replacement.  It was noted that several of the Commissioners tried to meet with the Mayor; however, that meeting did not occur.  

 

Director Finch next talked about a Commissioner orientation workshop where they would cover communications between staff and Commissioners, Chairman’s rules, and monthly training sessions.  She mentioned that she feels it would be advantageous to conduct training sessions where topics such as the Surprise Municipal Code and General Plan can be reviewed.  She also distributed an Arizona Planning and Zoning Handbook published by the Arizona Department of Commerce.

 

In response to Commissioner Gonzalez, Director Finch briefly discussed proposed annexation projects. 

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Chairman Ken Senft adjourned the Planning and Zoning Commission workshop meeting of Tuesday, July 19, 2005 at 5:47p.m.

 

 

__________________________

  LaTonya Finch, Director

  Community Development Department

 

 

_____________________________

Chairman Ken Senft

Planning and Zoning Commission