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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

 

Northwest Regional Library

16089 North Bullard Avenue

Surprise, AZ 85374

 

July 19, 2005

 

REGULAR MEETING MINUTES

 

Call to Order:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6 p.m. at the Northwest Regional Library, 16089 North Bullard Avenue, Surprise, Arizona 85374, on Tuesday, July 19, 2005.

 

Roll Call:

 

In attendance with Chairman Senft were Vice Chair Jan Blair, Commissioners Robert Gonzalez, Randy Nachtigall and Antonio Segarra.  

 

Staff Present:

 

City Attorney Scott McCoy; Community Development Director LaTonya Finch;

City Planner Stephanie Wilson; City Planner Lee Lambert; and Planning and Zoning Division Secretary Carol Dager.

 

Council Members Present:

 

Councilman Joe Johnson was present. 

 

Pledge of Allegiance:

 

Approval of Minutes:

 

The minutes of the June 21, 2005 Planning and Zoning Commission meeting were approved as submitted. 

 

Presentations:

 

There were no presentations.

 

                                                              OLD BUSINESS:                                                             

 

  • Item #1:  RZ04-331 – Consideration and Action – Rezoning for Habitat for Humanity at Market Street

 

Planner Wilson presented the project to the Commission, noting that a workshop with Commissioners and the City Council members was previously held to discuss this case.  Staff recommended approval of the Rezoning for Habitat for Humanity at Market Street. 

 

Doug Parker, representing Habitat for Humanity of the West Valley, provided a brief explanation of their mission, noting that they are seeking to rezone the Market Street area to build residential homes that will be sold at cost to qualifying individuals. 

 

In response to Vice Chair Blair, Mr. Parker noted that Habitat for Humanity has been working in the west valley for 20 years, recently completing their 200th home in that area. 

 

Chairman Senft explained that he supports Habitat for Humanity and their efforts; however, he voiced his concern about whether this particular piece of property is appropriate for residential use, specifically considering the crime rate in the area.   

 

David Fishell, Peoria, Arizona, testified that he feels that putting residential homes in the area would devalue the commercial properties. 

 

Alvin Beachy, Sun City, Arizona, Owner of Sun City Awning, indicated that the rezoning of the area would place unwarranted stress on the businesses in the area.

 

Paula Forster, Surprise, Arizona, suggested that the City of Surprise should donate another piece of property that would be better suited for building residential homes by Habitat for Humanity.

 

Mr. Parker mentioned that they did conduct a community outreach meeting; however, no one attended.  He indicated that he realizes that it is not a prime area but Habitat cannot afford other properties in Surprise.  They would be committed to working to make it a better place.

 

Chairman Senft made a motion to deny application RZ04-331, recommending that the City of Surprise locate an appropriate site and offer it to Habitat for Humanity.  Commissioner Gonzalez seconded the motion.  The motion passed unanimously.

 

                                                              NEW BUSINESS:                                                            

 

Director LaTonya Finch requested that Item #5 on the agenda be heard next; Chairman Senft granted that request.

 

  • Item #5:  PP04-385 – Consideration and Action – Asante Phase I Preliminary Plat

 

Director Finch presented the project to the Commission.  Staff recommended approval of the Asante Phase I Preliminary Plat, subject to stipulations ‘a’ through ‘n’. 

 

There was some discussion regarding relocating a fire station to the area and it was determined that it would occur in November, 2008.

 

Paula Forster, Surprise, Arizona, wondered if Asante would be required to widen streets and meet the minimum lot size within the subdivision.

 

Vice Chair Blair made a motion to approve PP04-385, Asante Phase I Preliminary Plat, subject to stipulations ‘a’ through ‘n’.  Commissioner Nachtigall seconded the motion.  The motion passed unanimously.

 

  • Item #2:  CUP05-110 – Consideration and Action – Conditional Use Permit for Tutor Time Daycare

 

Planner Lambert presented the project to the Commission.  Staff recommended approval of the Conditional Use Permit for Tutor Time Daycare, subject to stipulations ‘a’ through ‘i’. 

 

Vice Chair Blair voiced her concern about whether this area was appropriate for a daycare facility because of the surrounding commercial businesses.  Of utmost concern was the congestion created by parking spaces shared with other businesses with no dedicated spots for the parents dropping off children.  She did recognize that there was a daycare located directly across the street. 

 

Commissioner Segarra pointed out that most daycares are located within a commercial area. 

 

Chairman Senft indicated that he was apprehensive about the motor sports store being located in the same area.  Commissioner Nachtigall noted that the busiest time for the motor sports store would probably be during the weekend.

 

Paula Forster, Surprise, Arizona, questioned the location of the fence enclosing the play area and whether it would be a secure barrier from the traffic.  She suggested that the facility install safety poles to ensure vehicles do not crash through the fence.

 

Commissioner Segarra made a motion to approve CUP05-110, Conditional Use Permit for Tutor Time Daycare, subject to stipulations ‘a’ through ‘i’.  Commissioner Nachtigall seconded the motion.  The motion passed with a vote of 3 ayes, 2 noes, and 2 absent.

 

  • Item #3:  RZ05-006 – Consideration and Action – Rezoning for Jumpstart Childcare

 

Planner Wilson noted that staff recommends that RZ05-006, Rezoning for Jumpstart Childcare, be continued to the August 2, 2005 Planning and Zoning Commission meeting.  

 

Commissioner Nachtigall made a motion to continue RZ05-006, Rezoning for Jumpstart Childcare, to the August 2, 2005 meeting.  Commissioner Segarra seconded the motion.  The motion passed unanimously.

 

  • Item #4:  CUP05-187 – Consideration and Action – City at Surprise Master Sign Program

 

Planner Wilson presented the project to the Commission.  Staff recommended approval of the City at Surprise Master Sign Program, subject to stipulations ‘a’ through ‘g’.   

 

Commissioner Segarra commented that he did not feel the sign was necessary and that it would detract from the building. 

 

Commissioner Nachtigall made a motion to approve CUP05-187, City at Surprise Master Sign Program, subject to stipulations ‘a’ through ‘g’.    Commissioner Gonzalez seconded the motion.  The motion passed with 4 ayes, 1 no, and 2 absent.

 

  • Item #6:  CUP05-205 – Consideration and Action – Conditional Use Permit for Sunn West City’s Towing

 

Director Finch presented the project to the Commission.  Staff recommended approval of the Conditional Use Permit for Sunn West City’s Towing, subject to stipulations ‘a’ through ‘i’. 

 

Commissioner Segarra made a motion to approve CUP05-205, Sunn West City’s Towing, subject to stipulations ‘a’ through ‘i’.  Commissioner Nachtigall seconded the motion.  The motion passed unanimously.

 

  • Item #7:  SP05-078 – Consideration and Action – Greenway Crossings Site Plan

 

Planner Wilson presented the project to the Commission.  Staff recommended approval of the Greenway Crossings Site Plan, subject to stipulations ‘a’ through ‘k’. 

 

Vice Chair Blair made a motion to approve SP05-078, Greenway Crossings Site Plan, subject to stipulations ‘a’ through ‘k’.  Commissioner Segarra seconded the motion.  The motion passed unanimously.

 

  • Item #8:  SP04-336 – Consideration and Action – Reems Office Condos Site Plan

 

Planner Wilson presented the project to the Commission.  Staff recommended approval of the Reems Office Condos Site Plan, subject to stipulations ‘a’ through ‘j’.

 

Commissioner Segarra questioned why there was only one point of access to the property and wondered if two points of access was required by code.  Director Finch explained that Planning and Zoning requires two points of access; however, that requirement is not specified in the subdivision ordinance.

 

Commissioner Segarra made a motion to approve SP04-336, Reems Office Condos Site Plan, subject to stipulations ‘a’ through ‘j’.  Commissioner Gonzalez seconded the motion.  The motion passed unanimously.

 

                                                      OPEN CALL TO PUBLIC:                                                     

 

Chairman Senft called to the public to discuss any issues not noted on the agenda.  There was no one in the audience that approached the Commission with any issue for discussion.

 

                                                  CURRENT EVENTS REPORT:                                                

 

Chairman Senft asked if there were any special items the Commissioners would like to discuss.

 

Director Finch briefly discussed a report that was distributed containing updates on the status of current projects within the Community Development Department.  She also talked about the Arizona Planning and Zoning Handbook published by the Arizona Department of Commerce.

 

Director Finch next talked about the Planning and Zoning Department vacancies.  She explained that the she would be contracting with a consultant to assist the department.

 

In response to Commissioner Segarra, Director Finch explained that Code Enforcement has been working on the weed issue and is developing an amendment to the code.  She emphasized that weeds are a hazard, stressing that safety is the City’s priority concern. 

 

She mentioned that the police department is working on code violations of construction trailers. 

 

In response to Vice Chair Blair, Director Finch indicated that developers are responsible for removal of signs announcing the various hearing dates.  Vice Chair Blair stressed that the developers should be held responsible.  Commissioner Segarra suggested that the project stipulations should include removal of signs and construction trailers. 

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Chairman Ken Senft adjourned the regular Planning and Zoning Commission meeting of Tuesday, July 19, 2005 at 7:53 p.m.

 

 

 

__________________________

  LaTonya Finch, Director

  Community Development Department

 

 

_____________________________

Chairman Ken Senft

Planning and Zoning Commission