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PLANNING AND ZONING COMMISSION

12425 W. BELL ROAD, SUITE D-100

SURPRISE, AZ 85374

May 17, 2005

 

REGULAR MEETING MINUTES

 

 

Call to Order:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, May 17, 2005.

 

Roll Call:

 

Also in attendance with Chairman Senft were Vice Chair Jan Blair, Commissioners Robert Gonzalez and Antonio Segarra.  Commissioners Daniel Morris, Randy Nachtigall, and Skip Hall were absent.

 

Staff Present:

 

Deputy City Attorney Carla Bastien; Community Development Director LaTonya Finch; Planning and Zoning Manager Robert Millspaw; City Planner Stephanie Wilson; City Planner Adam Copeland; and Planning and Zoning Division Secretary Carol Dager.

 

Council Members Present:

 

Mayor Joan Shafer and Councilman Danny Arismendez were in attendance.

 

Pledge of Allegiance:

 

Approval of Minutes:

 

The minutes of the May 3, 2005 Planning and Zoning Commission meeting were approved as submitted.

 

Presentations:

 

There were no presentations.

 

OLD BUSINESS

 

  • Item #1:  RZ04-331 – Consideration and Action – Rezoning Petition – Habitat for Humanity.

 

Planner Wilson explained that this application for the rezoning submitted by the Habitat for Humanity property along Market Street was continued from the May 3, 2005 meeting, noting that a workshop was also scheduled for May 17, 2005 at 5 p.m.  However, due to a problem with legal advertising and the lack of a quorum, the application should be continued to the July 19, 2005 meeting.

 

In response to a question from Vice Chair Blair, Planner Wilson replied that an application can be continued three times; after that the process would begin anew.  Chairman Senft added that it is important to ensure that the City Council, appropriate business owners, and Habitat for Humanity representatives are notified of the meeting.  Director Finch assured everyone that the July 19, 2005 date would be workable.

 

Without further discussion, Vice Chair Blair made a motion to continue the RZ04-331 Rezoning Petition for the Habitat for Humanity to the July 19, 2005 meeting.  Commissioner Segara seconded the motion.  The motion passed unanimously.

 

 

                                                              NEW BUSINESS:                                                            

 

  • Item #2:  PP04-203 – Consideration and Action – Rio Rancho Estates South Preliminary Plat.

 

Planner Copeland presented the project to the Commission, explaining that the City Council approved an amendment to the Planned Area Development on January 27, 2005, and that the original application was approved on April 12, 2001.  He pointed out that the subject property falls within the Luke Air Force Base Auxiliary Field #1 Graduated Density Concept (GDC) guidelines.  Luke Air Force Base has indicated that the overall densities proposed for the majority of the residential parcels comply with the densities allowed by the GDC.  Although one residential parcel does not specifically comply with the GDC, Luke Air Force Base acknowledges that the Rio Rancho Estates project has been previously approved, and has therefore submitted a letter of support.

 

Staff recommended approval of the Rio Rancho Estates South Preliminary Plat subject to stipulations ‘a’ through ‘i’.

 

Felipe A. Zubia, of Beus Gilbert, representing Maracay Homes; provided a brief history of the project.  He specifically mentioned that Maracay Homes plans to reduce the density from what was originally approved.  They also agreed to install a recirculation pump as an amenity to reduce hot water consumption in each home.

 

Commissioner Gonzalez wondered about access to the property from 185th Avenue, noting only two entrances to the area.  Tony Widowski, Land Acquisition Administrator, Maracay Homes, explained that they are dedicating 25 feet of right-of-way to the City of Surprise on the 185th Avenue side of the property.  There will be a parameter wall, with landscaping being maintained on the outside of the wall.

 

Commissioner Segara also voiced concern about having additional corridors to the property and wondered about any future plans for the area.  Planner Copeland replied that he would notify the Engineering Department about the concerns mentioned in tonight’s meeting.

 

Mr. Zubia noted that the Engineering Department determined that the two points of access addressed the needs of the residents of the 160 units in the subdivision.  Director Finch added that the City Transportation Planner, as well as the City Engineer, worked extensively with the applicant in order to identify the roadway requirements.

 

Mr. Zubia stated that one of the things the developer has done with the property is to address the regional drainage concerns.  It is planned to ensure the drainage flows to the river rather than dumping it in to any of the surrounding areas.

 

In response to a question from Vice Chair Blair, Planner Copeland replied that one of the first items Planning and Zoning checks when inspecting a development sales office is to ensure that the Luke Air Force letter is posted by developers that shows the noise environment of the specific area.  Commissioner Senft emphasized that the City has set a good standard of notification with posting maps of the flight zones and the notification letters.

 

Chairman Senft opened the meeting to receive public comment.  Hearing no comments from the public, Chairman Senft closed the public hearing.

 

In response to Commissioner Gonzalez, Mr. Zubia replied that the Engineering Department determined that the 25-foot right-of-way rather than a right-of-way of 40 feet was sufficient.   Director Finch suggested that there are constraints in the area that probably affected the decision.  She anticipates that the City would acquire the right-of-way as soon as possible but would be unable to provide a specific date.

 

Stipulation “j” was added to the report, which indicates that the applicant will work with the Engineering Department to keep the Planning and Zoning Commission apprised of the progress of the right-of-way.

 

Vice Chair Blair made a motion to approve PP04-203, Rio Rancho Estates South Preliminary Plat, subject to stipulations ‘a’ through amended ‘j’.  Commissioner Segara seconded the motion.  The motion passed unanimously.

 

 

  • Item #3:  PP04-303 – Consideration and Action – Rio Rancho North Preliminary Plat.

 

Planner Copeland presented the project to the Commission, explaining that on April 12, 2001, the City Council approved a rezoning to a Planned Area Development for the subject property known as Rio Rancho Estates.  He pointed out that the subject property falls within the Luke Air Force Base Auxiliary Field #1 Graduated Density Concept (GDC) guidelines.  Luke Air Force Base has indicated that the overall densities proposed for the majority of the residential parcels comply with the densities allowed by the GDC.  Although one residential parcel does not specifically comply with the GDC, Luke Air Force Base acknowledges that the Rio Rancho Estates project has been previously approved, and therefore, has submitted a letter of support.

 

Planner Copeland indicated that the subject request is consistent with the Surprise General Plan 2020.  Additionally, he reported that approval of this request will not adversely impact the surrounding area.  Therefore, staff recommended approval of the Rio Rancho Estates North Preliminary Plat subject to stipulations ‘a’ through ‘j’.

 

Felipe A. Zubia, of Beus Gilbert, representing Maracay Homes, responded briefly to questions from Commissioner Gonzalez regarding drainage issues.  He then introduced Paul Hoskins, a drainage consultant, who provided additional information on the subject.

 

Mr. Hoskins referred to an approved report, which shows the drainage paths through the area.  He pointed out that the main wash flows in a southeasterly direction, which should allow for a minimal change in the water discharge amount.  He reported that the flooding in the area would also be reduced because the new development will retain its own stormwater runoff.  Mr. Zubia added that the new development site would actually improve the drainage concerns in the area.

 

In response to questions regarding present blockages in the wash and who is responsible for maintaining the wash, Director Finch replied that the responsible party depends on the location of the blockage.  She indicated that she would have the situation researched and provide the Commission with information as to what entity is responsible for clean up of the wash.

 

Chairman Senft opened the meeting to receive public comment.  Hearing no comments from the public, Chairman Senft closed the public hearing.

 

Commissioner Segara made a motion to approve PP04-303, Rio Rancho North Preliminary Plan, subject to stipulations ‘a’ through ‘j’.  Commissioner Gonzalez seconded the motion.  The motion passed unanimously.

 

 

                                                      OPEN CALL TO PUBLIC:                                                     

 

Chairman Senft called to the public to discuss any issues not noted on the agenda.  There was no one in the audience that approached the Commission with any issue for discussion.

 

 

                                                  CURRENT EVENTS REPORT:                                                

 

Chairman Senft asked if there were any special items the Commissioners would like to discuss.

 

Director Finch reminded everyone that the Mayor is having an appreciation meeting for board and commission members on June 2, 2005 from 3 to 5 p.m. at the Library.

 

Director Finch updated some issues discussed at the last meeting, noting that Code Enforcement recently addressed the makeshift car lot on Bell Road at 115th Avenue.  They did chase the vehicle owners off the site and notified the property owner.  She stressed that Code Enforcement will be watching over the area.

 

On another issue, Director Finch mentioned that Code Enforcement also notified some property owners on Happy Valley Road about clearing the weeds on their property.

 

Director Finch reminded everyone that after June 1, 2005, the Planning and Zoning Commission meetings will be held at the Northwest Regional Library.

 

 

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

                                                              ADJOURNMENT:                                                            

 

Hearing no further business, Chairman Ken Senft adjourned the regular Planning and Zoning Commission meeting of Tuesday, May 17, 2005 at 7:06 p.m.

 

 

 

__________________________

LaTonya Finch, Director

Community Development Department

 

 

 

_____________________________

Chairman Ken Senft

Planning and Zoning Commission