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CITY OF SURPRISE

PARKS & RECREATION ADVISORY BOARD

MINUTES  

APRIL 18, 2005 / 5:30 PM

SURPRISE REGIONAL LIBRARY

16089 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

A.      Roll Call

-          Advisory Board: Trent Renner, Chairman; Wayne Turner, Vice-Chairman; Jack Berwind, Alex Theis, Lorraine Esman, Vanessa Goodrich.  Absent:  Jack Hitchcock

-          Community and Recreation Services Staff: Mark A. Coronado – Director, Melissa Miller – Recreation Manager,  Donna Miller – Recreation Manager, Fred Sanchez – Parks Manager, Deb Oberdank – Administrative Assistant

-           

B.      Approval of Community & Recreation Services Minutes of February 22, 2005

-          Motion to approve the minutes of February 22, 2005

Motion:  Jack Berwind / 2nd – Wayne Turner. 

6 – Yes / 0 - No

 

CURRENT EVENTS REPORT

A.      Chairman Report  - No report at this time

 

B.      Community & Recreation Services Director Report

    1. Program Update

                                                               i.      Mark Coronado – Director CRS, gave an update on all of the programs currently going on at the Recreation Campus, and those coming up.  Currently in Youth Sports: Baseball/Tee-Ball 1,018 (21%), Softball 324 (38%), and 28 volunteer coaches.  Special Interest Classes: March 50 classes/855 participants.  Aquatics: Currently 60 Spring Swim Lesson classes with 450 participants.  Spring Training had attendance of 165,686 (8% increase).  The Spring Eggstravaganza had over 10,000 attendees.

    1. Community ParkDog Park

                                                               i.      Grand Opening is May 14. 

    1. 4th of July –

                                                               i.      Golden Baseball League baseball game, entertainment, interactive games and fireworks.  Will be admission to baseball game, others will watch fireworks from the park at no charge.

 

REGULAR AGENDA ITEMS

 

Item 1

Discussion / Update on FY2004/2005 Capital Projects:

 

·         Citywide Trail/Bike SystemContract back from Legal today -  $50,000

·         City Park – Section 10In progress, program /schematic, 45-60 day timeline from construction - $100,000

·         DreamCatcher ParkIn progress, design, 1M budgeted moving forward.  1 -1.2M for next year, Diamondback charities , CRS has meeting with DBacks next week, interested in assisting to build.  Multipurpose field and all weather track. - $128,000

·         Grand Ave – Greenway to Litchfield – In progress - $132,000

·         Recreation software programIn progress /implementation - $150,000

·         ScoreboardsIn progress/implementation - $2000,000

·         RestroomsIn progress, design $225,000

·         Surprise Farm Development IContract w/legal - $250,000

·         Gaines parkIn progress, design - Holdup/CDBG Grant 190,000.  Need to  have funds before we can assign. - $250,000

·         Bell Road IrrigationIn progress, design - $500,000

·         Surprise Recreation Campus ParkFinal –In progress, design - $675,000

·         Youth Baseball/Softball Complex In progress, Design $1,500,000

·         Recreation CenterIn progress, design - $1,700,000

·         Softball Complex – Surprise Farms Master Plan - $2,000,000

 

 

Item 2

Overview of Board Terms and Reappointment Process:

 

Wayne Turner - Vice Chairman 6/30/2005

Jack Berwind 6/30/2005                          Vanessa Goodrich 6/30/2005

Lorraine Esman 6/30/2005                      Jack Hitchcock 6/30/2006

Alex Theis 6/30/2006                               Trent Renner – Chairman 6/30/2006

 

Mark Coronado encouraged board members to continue with the board, would like letter

 of intent by end of month.  Less than 45 days on term for over ½ of board.

Item 3

Discussion and staff direction to initiate a policy for council approval on Community Park Facility Use and Special Use Permits (i.e. alcohol, interactive games, electrical…)

 

Need organization, not just honor system, other cities have park rangers, someone to enforce permits. Currently we do not permit because there is not way to enforce.  Staff will research other cities and bring back a recommendation.  Would like to Implement a policy Jan 2006.

Item 4

Discussion on Resident & Non-Resident Fees

 

Mark Coronado – Director CRS gave overview of the fees that currently exist. Discussed slowly raising the non-resident fee over time, look to go with a straight percentage to be consistent within all programming.  Discussed lower fees for residents through registering online or early bird.

 

Theory = should non residents cover 100% of direct costs?,

 

 

Item 5

Consideration and Action on requesting formal recommendation to the Mayor and City Council approval of Community & Recreation Services Department FY2005/2006 Operation & Capital Budget

 

 

Mark Coronado – Director CRS, did an overview of the proposed budget for capital projects, overview of new positions requested for CRS and CRS programs and participant growth.

 

Action: Motion to approve by Board Chairman – Trent Renner.  Motion 2nd by Wayne Turner – approved forwarding budget as planned.  6-Yes / 0-No

Item 6

Consideration & Action on the Age Requirement of 11 for Non-Supervised Entry / Open Swim Age.

 

Discussed Current Rule:  Youth 10 and under must be accompanied by an individual 16 and older. 

 

Advisory Board discussed Safety as being the key factor. 

 

Action:  Motion by Board Member: Lorraine Esman to keep current age requirement.    2nd motion: Wayne Turner.  6-Yes / 0-No

 

 

Item 7

Consideration and Action to approve the rules for the new Dog Park at the Community Park.

Fred Sanchez City of Surprise Parks Manager presented the recommended Dog Park Rules to the Advisory Board.  The board made the following recommendation to the proposed rules…..

1. Aggressive Actions by dogs is not permitted.

2. Owners must clean up after their dogs.

 

Action:  Motion to approve the Dog Park rules with the added recommendations of the board.  Motion:  Trent Renner - - 2nd Motion:  Jack Berwind

6 – Yes / 0 - No

 

           

OPEN CALL TO THE PUBLIC

Resident: Ted Carr 19205 W. Emerald Cove Way, Surprise AZ : Brought up the Tennis & Pickle Ball courts.  Pickle Ball Courts are generally louder than tennis courts.  Suggested they separate the two.

 

DISCUSSION

 

 

 

ADJOURNMENT: Trent Renner – Chairman adjourned meeting at 7:05pm

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

­

 

 

POSTED:

 

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.