CALL TO ORDER:

CURRENT EVENTS REPORT

REGULAR AGENDA ITEMS

Item 1

Discussion / Update on FY2004/2005 Capital Projects:

·         Citywide Trail/Bike System – Contract back from Legal today -  $50,000

·         City Park – Section 10 – In progress, program /schematic, 45-60 day timeline from construction - $100,000

·         DreamCatcher Park – In progress, design, 1M budgeted moving forward.  1 -1.2M for next year, Diamondback charities , CRS has meeting with DBacks next week, interested in assisting to build.  Multipurpose field and all weather track. - $128,000

·         Grand Ave – Greenway to Litchfield – In progress - $132,000

·         Recreation software program – In progress /implementation - $150,000

·         Scoreboards – In progress/implementation - $2000,000

·         Restrooms – In progress, design $225,000

·         Surprise Farm Development I – Contract w/legal - $250,000

·         Gaines park – In progress, design - Holdup/CDBG Grant 190,000.  Need to  have funds before we can assign. - $250,000

·         Bell Road Irrigation – In progress, design - $500,000

·         Surprise Recreation Campus Park – Final –In progress, design - $675,000

·         Youth Baseball/Softball Complex – In progress, Design $1,500,000

·         Recreation Center – In progress, design - $1,700,000

·         Softball Complex – Surprise Farms Master Plan - $2,000,000

Item 2

Overview of Board Terms and Reappointment Process:

Wayne Turner - Vice Chairman 6/30/2005

Jack Berwind 6/30/2005                          Vanessa Goodrich 6/30/2005

Lorraine Esman 6/30/2005                      Jack Hitchcock 6/30/2006

Alex Theis 6/30/2006                               Trent Renner – Chairman 6/30/2006

Mark Coronado encouraged board members to continue with the board, would like letter

 of intent by end of month.  Less than 45 days on term for over ½ of board.

Item 3

Discussion and staff direction to initiate a policy for council approval on Community Park Facility Use and Special Use Permits (i.e. alcohol, interactive games, electrical…)

Need organization, not just honor system, other cities have park rangers, someone to enforce permits. Currently we do not permit because there is not way to enforce.  Staff will research other cities and bring back a recommendation.  Would like to Implement a policy Jan 2006.

Item 4

Discussion on Resident & Non-Resident Fees

Mark Coronado – Director CRS gave overview of the fees that currently exist. Discussed slowly raising the non-resident fee over time, look to go with a straight percentage to be consistent within all programming.  Discussed lower fees for residents through registering online or early bird.

Theory = should non residents cover 100% of direct costs?,

Item 5

Consideration and Action on requesting formal recommendation to the Mayor and City Council approval of Community & Recreation Services Department FY2005/2006 Operation & Capital Budget

Mark Coronado – Director CRS, did an overview of the proposed budget for capital projects, overview of new positions requested for CRS and CRS programs and participant growth.

Action: Motion to approve by Board Chairman – Trent Renner.  Motion 2^nd by Wayne Turner – approved forwarding budget as planned.  6-Yes / 0-No

Item 6

Consideration & Action on the Age Requirement of 11 for Non-Supervised Entry / Open Swim Age.

Discussed Current Rule:  Youth 10 and under must be accompanied by an individual 16 and older. 

Advisory Board discussed Safety as being the key factor. 

Action:  Motion by Board Member: Lorraine Esman to keep current age requirement.    2^nd motion: Wayne Turner.  6-Yes / 0-No

Item 7

Consideration and Action to approve the rules for the new Dog Park at the Community Park.

Fred Sanchez City of Surprise Parks Manager presented the recommended Dog Park Rules to the Advisory Board.  The board made the following recommendation to the proposed rules…..

1. Aggressive Actions by dogs is not permitted.

2. Owners must clean up after their dogs.

Action:  Motion to approve the Dog Park rules with the added recommendations of the board.  Motion:  Trent Renner - - 2^nd Motion:  Jack Berwind

6 – Yes / 0 - No

OPEN CALL TO THE PUBLIC

DISCUSSION

ADJOURNMENT: Trent Renner – Chairman adjourned meeting at 7:05pm

Linda Stevens, Deputy City Clerk

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POSTED:

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.