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PLANNING & ZONING COMMISSION
MINUTES

12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
REGULAR MEETING
May 1, 2001
7:00 P.M.

I. CALL TO ORDER:

Chairman Cox called the meeting to order at 7:00.

II. ROLL CALL:

MEMBERS PRESENT: Chairman Carl Cox, Vice Chairman Martha Bails, Commissioner Ken Senft, Commissioner Bob Gonzales, Commissioner Tony Segarra.

STAFF PRESENT: Deputy City Attorney Ted Mariscal, Planning Manager Scott Phillips, Planner Desmond McGeough, Planner Grant Penland, Administrative Assistant Jenifer O’Melia.

III. APPROVAL OF MINUTES:

Minutes of the April 17, 2001 regular meeting were approved with 1 change.

IV. WITHDRAWALS AND CONTINUANCES:

V. NEW BUSINESS:

A-1. Public Hearing – Application PP01-21
Richard Schwartz of Stanley Consultants, Inc. on behalf of Del Webb Home Construction Inc., property owner is requesting consideration and action on a Preliminary Plat for a subdivision to be known as Sun City Grand – Hacienda, located west of Estrella Highway (SR 303) and south of and including Clearview Boulevard.  (Sun City Grand – Hacienda)

Planner Penland made a presentation for Application PP01-21.

Commissioner Gonzales had concerns with the project having two points of access for the Fire Department.

Planner Penland replied there is two points of access.

Chairman Cox opened the hearing to the public. There were no questions or comments from the public. Chairman Cox closed the hearing to the public.

A-2. Consideration and action on Application PP01-21
Richard Schwartz of Stanley Consultants, Inc. on behalf of Del Webb Home Construction Inc., property owner is requesting consideration and action on a Preliminary Plat for a subdivision to be known as Sun City Grand – Hacienda. (Staff Recommendation - Approval)

Commissioner Segarra made a motion to approve Application PP01-21, subject to stipulations a – h attached hereto as Exhibit A.

Vice Chairman Bails seconded the motion.

Motion passed. 5Yeas, 0 Nays, and 1 Absent.

Vice Chairman Bails stated for the record she is a resident of Sun City Grand and there is no conflict of interest with this application.

B-1. Public Hearing – Application SP01-18
Ronald Hand of R.W. Consulting Architect, Inc. on behalf of Gordon – Darby, Inc., property owner is requesting consideration and action on a Site Plan for an emission testing station, located at 13425 W. Westgate Drive. (Emission Testing Station)

Planner McGeough made a presentation for Application SP01-18.

Chairman Cox opened the hearing to the public. There were no questions or comments from the public. Chairman Cox closed the hearing to the public.

Commissioner Segarra had concerns with the signage.

Planner McGeough stated the signage package has not been submitted yet, but most likely they will use the standard blue signs the other emission testing stations use.

Councilman Roy Villanueva wanted to know the average number of cars per day the station will test.

SPEAKER: Bill Watson, stated the average amount of cars an hour tested is 30.

Planner McGeough stated that Commissioner Dan Morris called and stated he would prefer the front wall in the front to be at least four-feet tall and to add additional trees by moving the screen wall back ten-feet.

Commissioner Segarra had concerns with the box lights on the walls shining down and not out.

Commissioner McGeough stated that he will add a stipulation to have the lights face down.

B-2. Consideration and action on Application SP01-18
Ronald Hand of R.W. Consulting Architect, Inc. on behalf of Gordon – Darby, Inc., property owner is requesting consideration and action on a Site Plan for an emission testing station. (Staff Recommendation - Approval)

Vice Chairman Bails made a motion to approve Application SP01-18, subject to stipulations a – m attached hereto as Exhibit B.

Commissioner Senft seconded the motion.

Motion passed. 5 Yeas, 0 Nays, and 1 Absent.

C-1. Public Hearing – Application ZMA01-28
The City of Surprise is requesting consideration and action on an amendment to Title 17 of the City of Surprise Municipal Code (Zoning Ordinance) updating the Zoning Map of Surprise, Arizona to be made part of the aforementioned Title 17. (City of Surprise Zoning Map Amendment)

Planner Penland made a presentation for Application ZMA01-28. He stated that there are a few minor changes to the map, but that there is no zoning changes.

Commissioner Segarra wanted to know how staff is going to keep this map updated.

Planner Penland replied the map will be current and updated through use of the cities GIS system and revisions will be made and shown in a table.

Chairman Cox opened the hearing to the public. There were no questions or comments from the public. Chairman Cox closed the hearing to the public.

C-2. Consideration and action on Application ZMA01-28
The City of Surprise is requesting consideration and action on an amendment to Title 17 of the City of Surprise Municipal Code (Zoning Ordinance) updating the Zoning Map of Surprise, Arizona to be made part of the  aforementioned Title 17.  (Staff Recommendation - Approval)

Vice Chairman Bails made a motion to approve Application ZMA01-28. Commissioner Segarra seconded the motion.

Motion passed. 5 Yeas, 0 Nays, and 1 Absent.

D-1. Consideration and action
The City of Surprise Planning and Zoning Commission to make a possible recommendation that the City Council direct staff to draft an ordinance for consideration amending Section 17.08.040 of the Zoning Ordinance, amending the process by which the chairperson of the Planning and Zoning Commission is appointed. (Staff Recommendation - Approval)

Planning Manager Scott Phillips made a presentation stating that this will enable staff to make an ordinance for the Planning and Zoning Commission and then bring it forward to the City Council.

Vice Chairman Bails stated a recommendation that the amendment state the chairperson be selected or elected by the commission.

Vice Chairman Bails made a motion to direct staff to take the amendment to City Council. Chairman Cox seconded the motion.

Motion passed. 5 Yeas, 0 Nays and 1 Absent.

VI. COMMENTS FROM THE FLOOR ON NON-AGENDA ITEMS:

VII. REPORT FROM PLANNING AND ZONING DEPARTMENT:

Planning Manager Scott Phillips stated the new Community Development Director has not started yet, but he should be present at the next commission meeting.

VIII. REPORT FROM PLANNING AND ZONING COMMISSION:

Commissioner Segarra stated concerns with the Orchards property being full of weeds and Dietz Crane still having their trailor sitting out on Bell Road. He also wanted staff to look into having Mountain Vista Ranch finish the sidewalks on Bell Road.

Commissioner Gonzales stated the new Albertson’s fueling station still has their temporary gas signs even thought they have permanent signs.

IX. ADJOURNMENT:

There was no further business. On a motion duly made and seconded. Chairman Cox declared the meeting adjourned at 7:40.

Carl Cox, Chairman
Planning and Zoning Commission

Philip A. Testa, Director
Community Development