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Parks and Recreation Board Meeting Minutes  -  June 16, 2004 - Draft



A.      Roll Call


Chairman Trent Renner called the Parks and Recreation Advisory Meeting to order at 5:30 p.m., at the Surprise Regional Library – City Classroom located on 16089 N Bullard Ave Surprise Arizona 85374, on Wednesday, June 16, 2004.  Also in attendance with Chairman Trent Renner were Vice-Chairman Wayne Turner, Board Members; Cliff Elkins, Vanessa Goodrich, Lorraine Esman and Jack Hitchcock (via teleconference). 


Staff Present:   

Mark Coronado, Community & Recreation Services Director, Melissa Miller, Recreation Manager and Donna Miller, Recreation Manager. 



B:  Approval of Community & Recreation Services Advisory Board Minutes of February 24, 2004.


      Trent Renner moved to approve the minutes of the January 27, 2004 meeting.  Cliff Elkins seconded the motion.  6 yes votes.  Motion carried. 



  1. Chairman Report
    1. Recommended that public join meetings.
    2. Interviews for 7th member is taking place as we speak and will join the group on the next meeting.
    3. Expressed appreciation for Recreation staff.


  1. Community & Recreation Services Directors Report
    1. Program Update

Mark reported that we are averaging about 800 patrons a day at the aquatic center and the library is attracting 800 -1000 people per day.  If you combine these numbers with movies in the park there are Saturdays where the campus is attracting over 5,000 people, not including what is going on across the street with baseball.  Melissa reported that baseball/softball/tee-ball concluded with games played in the stadium.  Summer Recreation registrations maximized within the first days of registration.  Currently programming youth girl’s volleyball and basketball.

b.       Old Fashion Fourth – 4th of July Celebration

The Old Fashion Fourth will feature a patriotic concert, jugglers, clowns, face painters and will culminate with a 20-minute fireworks show.

    1. Hollyhock Community Pool – Pool Opening

Construction crews are working diligent for the July opening.  The slide is up and deck is being poured at the end of the week.  Opening will depend highly on County inspections. 

    1. FY2004/05 Budget Overview

Mark Coronado overviewed the budget for FY 2004/05.  He reported on the capital projects, requested positions, new programs, division and departmental budgets, and projected revenues for the FY 04/05. 

e.       Overview 5-year Capital Plan

Mark Coronado overviewed the submitted capital projects for the FY2004-2005 fiscal year. 






          Consideration and Action – to schedule a joint public meeting with the Community and Recreation Services Advisory Board and Surprise Farms Home Owners Association regarding the community park at Surprise Farms.  APPROVED


The group expressed their support for a public meeting.    Cliff Elkins moved to schedule a joint public meeting with the Community & Recreation Services Advisory Board and Surprise Farms Home Owners Association.  Jack Hitchcock seconded the motion.  6 yes votes. Motion carried. 


          Consideration and Action-to recommend to the Mayor and City Council, the proposed park dedicated to the City by DMB-Markley Park is named Heritage Park.  APPROVED


                        Vice-Chair Wayne Turned motioned to recommend to the Mayor and City Council that the proposed park at Marley Park be named Heritage Park.  Cliff Elkins seconded the motion.  6 yes votes.  Motion carried.


·                     Discuss / Overview Parks and Recreation Master Plan as prepared by HDR – First Reading. 


Mark Coronado presented to the board (3) points involving the Parks and Recreation Master Plan.  The presentation included the following:  the City’s current inventory in relation to open space, the National Recreation and Parks Association Standards for Park Amenities and how that compares to the City’s current inventory and finally an overview of the projected costs to implement the master plan. 


·         Discuss / Overview current facility user fees.

Mark Coronado presented on the current user fees for parks and facilities based on the designated categories.  These user fees were compared to other cities and school districts.  The board discussed the fees and agreed with the identified rate for each facility.


·         Discuss the request by Recreation Advisory Board Member Hitchcock the creation of a Library Advisory Board separate from the Recreation Advisory Board.

Board member Hitchcock presented is requested for the creation of a Library Advisory Board.  The board agreed that libraries do need to have their own advocacy group and requested that staff research the possibility and bring back to the next advisory board meeting.







It was determined that the next meeting would be held in August.




Trent Renner adjourned the Meeting of Wednesday, June 16 at 6:45 p.m.



                                                                                    Trent Renner, Chairman




                                                                                    Sherry Ann Aguilar, City Clerk, CMC





I, Sherry Ann Aguilar, City Clerk for the City of Surprise, Maricopa County, Arizona, do hereby verify that these are the true and correct minutes of the Parks and Recreation Advisory Board Meeting of Tuesday, February 24, 2004.





                                                                                    Sherry Ann Aguilar, City Clerk, CMC