Parks and Recreation Board Meeting Minutes
- June 16, 2004 - Draft
CALL TO ORDER:
A.
Roll Call
Chairman Trent Renner called the
Parks and Recreation Advisory Meeting to order at 5:30 p.m., at the Surprise
Regional Library – City Classroom located on 16089 N Bullard Ave Surprise
Arizona 85374, on Wednesday, June 16, 2004. Also in attendance with Chairman Trent Renner were Vice-Chairman
Wayne Turner, Board Members; Cliff Elkins, Vanessa Goodrich, Lorraine Esman and
Jack Hitchcock (via teleconference).
Staff Present:
Mark Coronado, Community &
Recreation Services Director, Melissa Miller, Recreation Manager and Donna
Miller, Recreation Manager.
B: Approval of Community & Recreation
Services Advisory Board Minutes of February 24, 2004.
Trent Renner moved to approve the
minutes of the January 27, 2004 meeting.
Cliff Elkins seconded the motion.
6 yes votes. Motion carried.
CURRENT EVENTS REPORT:
- Chairman Report
- Recommended that public join meetings.
- Interviews for 7th member is taking place as we speak
and will join the group on the next meeting.
- Expressed appreciation for Recreation staff.
- Community & Recreation Services Directors Report
- Program Update
Mark reported that we are
averaging about 800 patrons a day at the aquatic center and the library is
attracting 800 -1000 people per day. If
you combine these numbers with movies in the park there are Saturdays where the
campus is attracting over 5,000 people, not including what is going on across
the street with baseball. Melissa reported
that baseball/softball/tee-ball concluded with games played in the
stadium. Summer Recreation
registrations maximized within the first days of registration. Currently programming youth girl’s
volleyball and basketball.
b.
Old
Fashion Fourth – 4th of July Celebration
The Old Fashion Fourth will
feature a patriotic concert, jugglers, clowns, face painters and will culminate
with a 20-minute fireworks show.
- Hollyhock Community Pool – Pool Opening
Construction crews are
working diligent for the July opening.
The slide is up and deck is being poured at the end of the week. Opening will depend highly on County
inspections.
- FY2004/05 Budget Overview
Mark Coronado overviewed the
budget for FY 2004/05. He reported on
the capital projects, requested positions, new programs, division and
departmental budgets, and projected revenues for the FY 04/05.
e.
Overview
5-year Capital Plan
Mark Coronado overviewed the submitted capital
projects for the FY2004-2005 fiscal year.
REGULAR AGENDA ITEMS:
● Consideration
and Action – to schedule a joint public meeting with the Community and
Recreation Services Advisory Board and Surprise Farms Home Owners Association
regarding the community park at Surprise Farms. APPROVED
The group expressed their
support for a public meeting. Cliff
Elkins moved to schedule a joint public meeting with the Community &
Recreation Services Advisory Board and Surprise Farms Home Owners Association. Jack Hitchcock seconded the motion. 6 yes votes. Motion carried.
● Consideration
and Action-to recommend to the Mayor and City Council, the proposed park
dedicated to the City by DMB-Markley Park is named Heritage Park. APPROVED
Vice-Chair Wayne
Turned motioned to recommend to the Mayor and City Council that the proposed park
at Marley Park be named Heritage Park.
Cliff Elkins seconded the motion.
6 yes votes. Motion carried.
·
Discuss / Overview Parks and Recreation Master Plan as
prepared by HDR – First Reading.
Mark Coronado presented to
the board (3) points involving the Parks and Recreation Master Plan. The presentation included the
following: the City’s current inventory
in relation to open space, the National Recreation and Parks Association
Standards for Park Amenities and how that compares to the City’s current
inventory and finally an overview of the projected costs to implement the
master plan.
·
Discuss / Overview current facility user fees.
Mark Coronado presented on
the current user fees for parks and facilities based on the designated
categories. These user fees were
compared to other cities and school districts.
The board discussed the fees and agreed with the identified rate for
each facility.
·
Discuss the request by Recreation Advisory Board Member
Hitchcock the creation of a Library Advisory Board separate from the Recreation
Advisory Board.
Board member Hitchcock
presented is requested for the creation of a Library Advisory Board. The board agreed that libraries do need to
have their own advocacy group and requested that staff research the possibility
and bring back to the next advisory board meeting.
OPEN CALL TO THE PUBLIC:
None
DISCUSSION:
It
was determined that the next meeting would be held in August.
ADJOURNMENT:
Trent Renner adjourned the Meeting of Wednesday,
June 16 at 6:45 p.m.
Trent
Renner, Chairman
ATTEST:
Sherry Ann Aguilar, City
Clerk, CMC
CERTIFICATION:
I, Sherry Ann Aguilar, City Clerk for the City of
Surprise, Maricopa County, Arizona, do hereby verify that these are the true
and correct minutes of the Parks and Recreation Advisory Board Meeting of Tuesday,
February 24, 2004.
Sherry Ann Aguilar, City
Clerk, CMC
