Regular Planning and Zoning Commission Meeting
Minutes - June 15, 2004
Call to Order:
Roll Call:
Chairman Ken Senft called the Regular Planning
and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City
Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday,
June 15, 2004. Also in attendance with
Chairman Senft were: Vice Chairperson
Jan Blair and Commissioners Tony Segarra, Bob Gonzalez, and Skip Hall. Commissioners Dan Morris and Randy Nachtigall
were absent.
Staff Present:
City Attorney, Jeff Blilie; Acting Planning
Manager, LaTonya Finch; Planner, Andy Jochums; Planner, James Atkins; and
Planner, Stephanie Wilson.
Pledge of Allegiance
·
Approval of the workshop minutes of
June 1, 2004, and the Planning and Zoning Meeting minutes of June 1,
2004
Segarra
made a motion to approve the June 1, 2004, workshop meeting minutes. Blair seconded the motion. 4 yes votes. 2 absent (Morris and Nachtigall). 1 abstained (Hall).
Motion carried. Blair made a
motion to approve the June 1, 2004, regular Planning and Zoning meeting
minutes. Segarra seconded the
motion. 4 yes votes. 2 absent (Morris and Nachtigall). 1 abstained (Hall). Motion carried.
PRESENTATION: none
OLD BUSINESS:
REGULAR
ITEMS NOT REQUIRING A PUBLIC HEARING: none
REGULAR ITEMS REQUIRING A
PUBLIC HEARING: none
NEW BUSINESS:
REGULAR
ITEMS NOT REQUIRING A PUBLIC HEARING:
·
SP04-165 – Consideration
and Action – Site Plan – Paul Lee’s Chinese Kitchen
Planner,
Jochums, gave the presentation. Staff
was presented with last minute concessions to the design by the
applicant. These concessions, and
with the addition of stipulation l (l – “Building elevations shall be in
substantial conformance with those drawn by staff, subject to the review and
approval of the Community and Economic Development Director”), staff changed
the recommendation of denial to one of approval.
General
discussion took place regarding: specifics of detail on cornice – likes the
thicker cornice but not the scalloped edge; how much of an extension of the
feature at the entrance; use of plants around entrance; awning on the front;
the color of the building; outdoor seating; and keeping the stone accent from
being hidden by landscaping.
Applicant,
Jeff Trent, addressed the commission.
Worked with staff; will continue to work with staff to meet
stipulation l; described the awning at the entrance; and no outdoor dining
areas at Paul Lee’s.
No comments from the public.
Segarra
made a motion to approve Application SP04-165, subject to stipulations a – l
(with l added – “Building elevations shall be in substantial conformance with
those drawn by staff, subject to the review and approval of the Community and
Economic Development Director”), attached hereto as Exhibit A. Blair seconded the motion. 5 yes votes. 2 absent (Morris and Nachtigall). Motion carried.
REGULAR ITEMS REQUIRING A
PUBLIC HEARING:
·
CUP04-125 –
Consideration and Action – Conditional Use Permit – Rawleigh Oversized
Garage
Planner, Wilson, gave
the presentation.
General discussion took place regarding: notification of neighbors;
not to be used as a business per ordinance; proposed height - tall enough for
RV?; questioned the word “optional” on the site plan; commission wanting a
site plan rendition done by a professional; elementary drawing leaves too
much open to question; applicant not at meeting to answer questions;
dimensions, as portrayed on site plan, seemed inadequate for usage;
proportion of accessory structure to house; materials used and colors need to
be comparable to house; fencing; washes; and how this may impact property
values.
Staff
addressed commission: application is in response to a code violation – use of
mini storage unit as storage; tried to contact applicant regarding meeting;
structure meets all requirements; up to commission’s discretion to make
stipulations; accepted applicant’s drawings but understand commission’s need
for more professional rendition and having the applicant available to answer
questions; construction plans will be submitted at building permit stage;
Discussion
opened to public: Martin Rankin, Saguaro
View HOA president, asked about the elementary drawing submitted; the lack of detail;
need more windows to break up blank expanse; mentioned the drop off directly
next to proposed structure; questioned city criteria for this type of
structure; the dimension of the driveway in relation to the entry doors on
front elevation – wouldn’t appear to be functional for proposed uses; 15 foot
separation between structures; 20 foot setback from west property line; too
large of a structure to be so bland; and overall offensive to neighboring
lots. Edna Welsheimer, 15856 W.
Skinner Road, property owner directly to the south, expressed concern about
total square footage of proposed structure; the relative size and appearance
of structure; and the use of a semi truck for storage. Discussion was closed
to the public.
Gonzalez
made a motion to continue Application CUP04-125 to the July
6, 2004, Planning and Zoning Commission meeting. Segarra seconded the motion.
5 yes
votes. 2 absent (Morris and
Nachtigall). Motion carried.
CALL TO THE PUBLIC:
Paula Forster, 16333 W Escondido Ct, questioned
why the city
is doing nothing to curtail the development to address concerns about water
conservation, traffic congestion, and school overcrowding. She believes the city is moving in the
wrong direction as far as planning is concerned. Staff should be slowing down the amount of construction –
problems with water, traffic, schools that have to be built, emergencies
services. The commission and city
council should stop the blind approval of everything that comes before
them.
CURRENT
EVENTS REPORTS:
CHAIRPERSON AND COMMISSIONERS: Chairman, Senft, requested commissioners
to work on drafting up recommendations for water conservation and parking
policies for review at next workshop.
COMMUNITY DEVELOPMENT DEPARTMENT: Acting Planning
Manager, Finch,
reminded the commission that water feature usage and parking policies need to
be incorporated into UDC and that staff will be looking forward to their
recommendations on these issues as soon as possible.
ADJOURNMENT:
There was no further business. On a motion duly made and seconded,
Chairperson Ken Senft declared the meeting adjourned at 7:00 P.M.
__________________________ ________________________________
PLANNING & ZONING
COMMISSION WORKSHOP
*
MINUTES *
TUESDAY, JUNE 15, 2004
SURPRISE CITY HALL
12425 WEST BELL ROAD, SUITE D-100
SURPRISE, ARIZONA 85374
Roll Call:
Chairman Ken Senft called the Regular Planning
and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City
Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday,
June 15, 2004. Also in attendance
with Chairman Senft were: Vice
Chairperson Jan Blair and Commissioners Tony Segarra, Bob Gonzalez, and Skip
Hall. Commissioners Dan Morris and
Randy Nachtigall were absent.
Staff Present:
City Attorney, Jeff Blilie; Acting Planning
Manager, LaTonya Finch; Planner, Andy Jochums; Planner, James Atkins; and
Planner, Stephanie Wilson.
PRESENTATION:
Planner, Atkins, made the presentation.
General discussion on parking issues regarding:
diagonal parking; one way drive aisles; landscaping; specific criteria
warranting the use of angled parking; elements that flag feasibility for
angled parking on a site plan; possible concessions by applicant if angled
parking not offered, including wider drive aisles and deeper parking stalls;
requesting written documentation as to why angled parking is not offered;
requesting site plans with both layouts (90º vs. angled) to allow for
comparison; financial implications; lessen the requirement of number of
parking stalls; encourage shared parking; and changing the language in the
UDC to address these concerns.
Staff addressed the commission regarding the
factors determining usage: site layout; where parking field is; traffic
circulation; access points; division within parking field; length of aisles;
general size of site; general circulation; staff does ‘encourage’ angled
parking from the beginning; case by case; compromise is possible; bottom line
is the navigation of vehicles and visibility of parking area; the need to be
sensitive to financial implications; and how the built in flexibility in the
Planning and Design Guidelines may be used to address some of the
commission’s concerns.
Discussion turned to water conservation. General discussion regarding graph created
by Water Services Department. Graph
showed the predominance of water usage is landscaping; biggest draw on water
reserves; and whereas there is a need to be sensitive to approving the usage
of water features, it has very little impact in relation to other uses; water
shortages predicted in the next five years; need to be proactive; use of
effluent; type of vegetation appropriate for desert climate; stipulating
usage of specific species; how intelligent usage of water features can add to
the quality of life of a community; and issue of public vs. private feature.
Staff addressed commission’s questions using
plant species native to the desert; commission’s prerogative to stipulate
what types of trees are used in landscaping; adding appropriate language in
UDC; use of effluent; add to environment; aesthetics; appropriate uses to
create quality of life; requesting of commission specific recommendations for
water features and water policies.
Vice Chairperson, Blair, thanked staff and noted
the workshops are well run and well received. Chairperson, Senft, requested commission recommendations on
these specific topics by next meeting.
ADJOURNMENT:
There was no further business. On a motion duly made and seconded,
Chairperson Ken Senft declared the meeting adjourned at 6:02 P.M.
__________________________ ________________________________
Planning and Zoning Commission
Community Development
Department
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