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Regular Planning and Zoning Commission Meeting Minutes  - June 15, 2004

 

Call to Order:

 

Roll Call:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, June 15, 2004.  Also in attendance with Chairman Senft were:  Vice Chairperson Jan Blair and Commissioners Tony Segarra, Bob Gonzalez, and Skip Hall.  Commissioners Dan Morris and Randy Nachtigall were absent.

 

Staff Present:  

 

City Attorney, Jeff Blilie; Acting Planning Manager, LaTonya Finch; Planner, Andy Jochums; Planner, James Atkins; and Planner, Stephanie Wilson.

 

Pledge of Allegiance

 

·         Approval of the workshop minutes of June 1, 2004, and the Planning and Zoning Meeting minutes of June 1, 2004 

 

Segarra made a motion to approve the June 1, 2004, workshop meeting minutes.  Blair seconded the motion.  4 yes votes.  2 absent (Morris and Nachtigall).  1 abstained (Hall).  Motion carried.  Blair made a motion to approve the June 1, 2004, regular Planning and Zoning meeting minutes.  Segarra seconded the motion.  4 yes votes.  2 absent (Morris and Nachtigall).  1 abstained (Hall).  Motion carried.  

 

PRESENTATION: none

 

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: none

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING: none

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

 

·         SP04-165 – Consideration and Action – Site Plan – Paul Lee’s Chinese Kitchen 

 

Planner, Jochums, gave the presentation.  Staff was presented with last minute concessions to the design by the applicant.  These concessions, and with the addition of stipulation l (l – “Building elevations shall be in substantial conformance with those drawn by staff, subject to the review and approval of the Community and Economic Development Director”), staff changed the recommendation of denial to one of approval.

 

General discussion took place regarding: specifics of detail on cornice – likes the thicker cornice but not the scalloped edge; how much of an extension of the feature at the entrance; use of plants around entrance; awning on the front; the color of the building; outdoor seating; and keeping the stone accent from being hidden by landscaping. 

 

Applicant, Jeff Trent, addressed the commission.  Worked with staff; will continue to work with staff to meet stipulation l; described the awning at the entrance; and no outdoor dining areas at Paul Lee’s.

 

No comments from the public.

 

Segarra made a motion to approve Application SP04-165, subject to stipulations a – l (with l added – “Building elevations shall be in substantial conformance with those drawn by staff, subject to the review and approval of the Community and Economic Development Director”), attached hereto as Exhibit A.  Blair seconded the motion.  5 yes votes.  2 absent (Morris and Nachtigall).  Motion carried.

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·        CUP04-125 – Consideration and Action – Conditional Use Permit – Rawleigh Oversized Garage

 

Planner, Wilson, gave the presentation. 

 

General discussion took place regarding: notification of neighbors; not to be used as a business per ordinance; proposed height - tall enough for RV?; questioned the word “optional” on the site plan; commission wanting a site plan rendition done by a professional; elementary drawing leaves too much open to question; applicant not at meeting to answer questions; dimensions, as portrayed on site plan, seemed inadequate for usage; proportion of accessory structure to house; materials used and colors need to be comparable to house; fencing; washes; and how this may impact property values.

 

Staff addressed commission: application is in response to a code violation – use of mini storage unit as storage; tried to contact applicant regarding meeting; structure meets all requirements; up to commission’s discretion to make stipulations; accepted applicant’s drawings but understand commission’s need for more professional rendition and having the applicant available to answer questions; construction plans will be submitted at building permit stage;

 

Discussion opened to public:  Martin Rankin, Saguaro View HOA president, asked about the elementary drawing submitted; the lack of detail; need more windows to break up blank expanse; mentioned the drop off directly next to proposed structure; questioned city criteria for this type of structure; the dimension of the driveway in relation to the entry doors on front elevation – wouldn’t appear to be functional for proposed uses; 15 foot separation between structures; 20 foot setback from west property line; too large of a structure to be so bland; and overall offensive to neighboring lots.  Edna Welsheimer, 15856 W. Skinner Road, property owner directly to the south, expressed concern about total square footage of proposed structure; the relative size and appearance of structure; and the use of a semi truck for storage. Discussion was closed to the public.

 

Gonzalez made a motion to continue Application CUP04-125 to the July 6, 2004, Planning and Zoning Commission meeting.  Segarra seconded the motion.  5 yes votes.  2 absent (Morris and Nachtigall).  Motion carried.

 

CALL TO THE PUBLIC:

 

Paula Forster, 16333 W Escondido Ct, questioned why the city is doing nothing to curtail the development to address concerns about water conservation, traffic congestion, and school overcrowding.  She believes the city is moving in the wrong direction as far as planning is concerned.  Staff should be slowing down the amount of construction – problems with water, traffic, schools that have to be built, emergencies services.  The commission and city council should stop the blind approval of everything that comes before them. 

 

 

CURRENT EVENTS REPORTS:

 

CHAIRPERSON AND COMMISSIONERS:  Chairman, Senft, requested commissioners to work on drafting up recommendations for water conservation and parking policies for review at next workshop.

 

COMMUNITY DEVELOPMENT DEPARTMENT: Acting Planning Manager, Finch, reminded the commission that water feature usage and parking policies need to be incorporated into UDC and that staff will be looking forward to their recommendations on these issues as soon as possible. 

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 7:00 P.M.

 

 

           

__________________________                           ________________________________   

Ken Senft, Chairperson                                       LaTonya Finch, Acting Planning Manager

Planning and Zoning Commission                        Community Development Department

 

 

 

CITY OF SURPRISE

PLANNING & ZONING COMMISSION WORKSHOP

* MINUTES *

TUESDAY, JUNE 15, 2004

SURPRISE CITY HALL

12425 WEST BELL ROAD, SUITE D-100

SURPRISE, ARIZONA 85374

 

Roll Call:

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, June 15, 2004.  Also in attendance with Chairman Senft were:  Vice Chairperson Jan Blair and Commissioners Tony Segarra, Bob Gonzalez, and Skip Hall.  Commissioners Dan Morris and Randy Nachtigall were absent.

 

Staff Present:  

City Attorney, Jeff Blilie; Acting Planning Manager, LaTonya Finch; Planner, Andy Jochums; Planner, James Atkins; and Planner, Stephanie Wilson.

 

PRESENTATION:

 

Planner, Atkins, made the presentation. 

 

General discussion on parking issues regarding: diagonal parking; one way drive aisles; landscaping; specific criteria warranting the use of angled parking; elements that flag feasibility for angled parking on a site plan; possible concessions by applicant if angled parking not offered, including wider drive aisles and deeper parking stalls; requesting written documentation as to why angled parking is not offered; requesting site plans with both layouts (90º vs. angled) to allow for comparison; financial implications; lessen the requirement of number of parking stalls; encourage shared parking; and changing the language in the UDC to address these concerns.

 

Staff addressed the commission regarding the factors determining usage: site layout; where parking field is; traffic circulation; access points; division within parking field; length of aisles; general size of site; general circulation; staff does ‘encourage’ angled parking from the beginning; case by case; compromise is possible; bottom line is the navigation of vehicles and visibility of parking area; the need to be sensitive to financial implications; and how the built in flexibility in the Planning and Design Guidelines may be used to address some of the commission’s concerns.

 

Discussion turned to water conservation.  General discussion regarding graph created by Water Services Department.  Graph showed the predominance of water usage is landscaping; biggest draw on water reserves; and whereas there is a need to be sensitive to approving the usage of water features, it has very little impact in relation to other uses; water shortages predicted in the next five years; need to be proactive; use of effluent; type of vegetation appropriate for desert climate; stipulating usage of specific species; how intelligent usage of water features can add to the quality of life of a community; and issue of public vs. private feature.

 

Staff addressed commission’s questions using plant species native to the desert; commission’s prerogative to stipulate what types of trees are used in landscaping; adding appropriate language in UDC; use of effluent; add to environment; aesthetics; appropriate uses to create quality of life; requesting of commission specific recommendations for water features and water policies. 

 

Vice Chairperson, Blair, thanked staff and noted the workshops are well run and well received.  Chairperson, Senft, requested commission recommendations on these specific topics by next meeting. 

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 6:02 P.M.

 

           

__________________________                     ________________________________   

Ken Senft, Chairperson                                 LaTonya Finch, Acting Planning Manager

Planning and Zoning Commission                        Community Development Department