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Special City Council Meeting Minutes –  June 9, 2005 – Page 1

 

Call to Order:

 

Roll Call:

 

Mayor Joan Shafer called the Special City Council Meeting to order at 5:00 p.m., at the Surprise City Hall at 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Thursday, June 9, 2005Also in attendance with Mayor Shafer were Vice-Mayor Danny Arismendez; Council Members; Martha Bails, Cliff Elkins, Gwyn Foro, Joe Johnson and Gary “Doc” Sullivan.

 

Staff Present:  

 

City Manager, Jim Rumpeltes; City Attorney, Scott McCoy & City Clerk, Sherry Ann Aguilar.

 

SPECIAL CITY COUNCIL MEETING AGENDA:  

 

          Consideration and action to enter into an Executive Session – APPROVED.

 

Mayor Shafer made the motion to enter into an Executive Session @ 5:00 p.m. to discuss Appointed Employee Contracts (City Manager, Jim Rumpeltes; City Judge, Paul Cragan & City Clerk, Sherry Ann Aguilar).  Councilmember Bails seconded the motion.  Six yes votes, one absent (Arismendez).   Arismendez arrived to the Executive Session at 5:10 p.m.

 

ADJOURNMENT:

 

Mayor Shafer adjourned the Executive Session @ 6:20 p.m.

 

                                                                                                                                               

                                                                                    Mayor Joan H. Shafer

 

ATTEST:

                       

                                                                                                                                               

                                                                                    Sherry Ann Aguilar, City Clerk, CMC

 

 

CERTIFICATION:

 

I, Sherry Ann Aguilar, City Clerk for the City of Surprise, Maricopa County, Arizona, do hereby verify that these are the true and correct minutes of the Special City Council Meeting of Thursday, June 9, 2005.

 

 

                                                                                                                                               

                                                                                    Sherry Ann Aguilar, City Clerk, CMC

 


Regular City Council Meeting Minutes – June 9, 2005 – Page 1

 

Call to Order:

 

Roll Call:

 

Mayor Joan Shafer called the Regular City Council Meeting to order at 7:00 p.m., at the Surprise City Hall at 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Thursday, June 9, 2005.  Also in attendance with Mayor Shafer were Vice-Mayor Danny Arismendez; Council Members; Martha Bails, Cliff Elkins, Gwyn Foro, Joe Johnson and Gary “Doc” Sullivan.

 

Staff Present:  

 

City Manager, Jim Rumpeltes; Assistant City Manager, Kathy Rice; Deputy City Manager, Phil Testa; City Attorney, Scott McCoy; Public Works Director, Jim Nichols; Budget Director, Doug Sandstrom; Chief Fiscal Officer, Robert Nilles; Assistant to the City Manager, Michael Schrock; City Engineer, Bob Maki; Fire Chief, Michael White; Police Chief, Dan Hughes; Police Commander, Claude Carroll; Chief Information Officer, Randy Jackson; Community Development Director, LaTonya Finch; Communications Department (Dave Reuter, Hank Franco, Neal Chastain, Michael Galloway & Don Myers); Economic Development Director, John Hagan; Community Initiatives Christina Ramirez; Human Resources Director, Jackie Peterson; City Engineer, Bob Maki; Traffic Engineer, Nick Mascia; IT Specialist, Kevin Hodge and City Clerk, Sherry Ann Aguilar.

 

Pledge of Allegiance:

 

CALL TO THE PUBLIC:

 

Bob Vukanovich, 15408 W. Jill Lane, Surprise, Arizona commented that he is concerned about the direction of the City especially since it is seems like Council is in it for the money.  He is concerned that the City took the high end of the City salary comparisons in which they should have taken an average instead.    He further commented that this should be a wake up call for residents.

 

Bob Baratko, 13246 W. Fargo Drive, Surprise, Arizona commented that he has been a resident of Surprise for over 7 years and expressed his support for the salary and car allowance increases.  The headlines made it seem like a significant increase but if you average this out, it only amounts to approximately $1.50 per household. 

 

Pete Gosda, 17420 N. Elko Drive, Surprise, Arizona commented that he has been a Surprise resident for approximately 6 years and is also a neighbor of Councilmember Johnson’s.  He feels the raise is justified and has seen the long hours Mr. Johnson puts in, and the time it takes away from his family.  He commended Mr. Johnson for his hard work and feels the Council deserves the increase. 

 

Ed Mann, 15354 N. 156th Lane, Surprise, Arizona, a 6 year Surprise resident, spoke in support of Council receiving the salary and car allowance increases.   He further commented that the City is growing fast and we need to make sure that good quality people end up on Council. 

 

G.C. Flores, 16002 N. Nash Street, Surprise, Arizona commented that the Council deserves the raise and they have provided many amenities such as a park and pool for our communities. 

 

 

 

 

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 2

 

Laurie Graham, 14820 W. Juneberry Way, Surprise, Arizona commented that the Council is doing a fine job and certainly deserve an increase.  Council puts in many long hours and should receive the proper compensation.  Ms. Graham mentioned that Councilmember Sullivan has been very helpful and supportive and knows that he has visited all 6 Homeowner’s Associations in District 3 and puts in many long hours. 

 

Eugene Briody, 15882 W. Clearwater Way, Surprise, Arizona commented to Council that is is outraged at the salary increase.  He reported that he has done his research online looking at Council Minutes, particularly Resolution )4-123 that states that Council will form a Citizens Review Committee to recommend increases for Council.  This did not happen!  He asked that Council take action this evening to set aside the salary increases until an investigation can be conducted.

 

CITY MANAGER/STAFF REPORTS:

 

          Current Events – by City Manager Rumpeltes – NO ACTION REQUIRED.

 

Community & Recreation Services Director, Mark Coronado gave a brief report regarding upcoming and existing events taking place at the Stadium.  He encourages everyone to come out and attend a Fighting Falcons Ball Game.

 

City Manager Rumpeltes asked that Public Information play the Public Service Announcement Video for City Council.  This announcement contained safety tips for residents and employees.

 

Finance Director, Robert Nilles gave a brief presentation regarding the operations of the Finance Department. 

 

Councilmember Johnson thanked Finance Director Nilles for recommending a change in the Investment pool an investment that has saved the City approximately $960,000.

 

CURRENT EVENTS AND REPORT BY MAYOR AND CITY COUNCIL:

 

Councilmember Elkins report that he attended the meeting to save the Sundome.  He was pleased that there was over 3,000 people in attendance, many were from the City of Surprise.  If the Sundome is saved, it will serve as a Performing Arts Center.

 

Councilmember Foro commented that she is thrilled to be on Council and that this is her first official meeting.  She commented that her main campaign promise was to install at light at the entrance of Rose Garden on Bell Road.  Ms. Foro thanked staff for installing the westbound NO U-TURN sign at the entrance of Rose Garden. 

 

Vice-Mayor Arismendez announced that Original Townsite resident, Amber Occhiline, 11-yearold daughter of Tammy and Tony Occhiline, has been chosen as a state finalist in the National American Miss Arizona Pageant July 16 and 17 in Scottsdale.   The winner of the pageant will receive a $1,000 and air transportation to compete in the national pageant at Disneyland.
Amber is Student Council Secretary and enjoys cheerleading, singing, hanging out with friends and theater. She is a Hawaiian Tropic pageant winner and has been featured in "The National Cheerleading Jr." magazine.

 

Vice-Mayor Arismendez also reported that he would like to direct staff to evaluate the pool attendance on Hollyhock Street and to see if something could not be done to allow children who cannot afford it from El Mirage and Youngtown. 

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 3

 

Councilmember Johnson reported that he has attended a couple of Fightin’ Falcons Games at the Stadium and commented that it is great entertainment for the whole family and affordable.   He also mentioned that he is sorry to hear of the City Manager’s mother being ill.  He wished him and his family well.  Mr. Johnson mentioned that BRAC has made their announcements and Luke Air Force Base is okay for now.  He has encouraged Council and staff to watch this closely and the President will be announcing his decision on September 23, 2005. 

 

Councilmember Bails reminded everyone that there will be a Hazardous Waste Cleanup sponsored by Maricopa County and will be free – Saturday, June 11, 2005 @ from 6:00 a.m. – 11:00 a.m. at the Surprise Stadium.  Councilmember Bails also brought in a postcard of a State Park in New Zealand located in a 400 year old mining town that has a Skate Park.  She also commented that she is concerned about the lack of attendance at the Hollyhock Pool.

 

Councilmember Bails reported that she will be attending a MAG Transportation Meeting on Thursday, June 16th and encourages Council input at this very important transportation meeting. 

 

Councilmember Sullivan welcomed new Councilmember Gwyn Foro and wished her luck on the Council.

 

Mayor Shafer reported that she has been very busy with various meeting this week.  One issue in particular is the curb situation at Albertson’s on Bell Road.  She has been responding to many e-mails and reassured the public that she does respond to all of her e-mails. 

 

DEPARTMENTAL REPORT:

 

          Presentation of Finance Departments Activities for Fiscal Year 2005 – by Chief Fiscal Officer, Robert NillesNO ACTION REQUIRED.

 

Chief Fiscal Officer, Robert Nilles gave a brief presentation regarding Finance Department Activities for Fiscal Year 2005. 

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the City Council, and were enacted by one motion.  There was no separate discussion of these items during this meeting.

 

Councilmember Bails made the motion to approve the Consent Agenda, with the removal of Items 5, 6, 8 & 13.     Councilmember Arismendez seconded the motion.  Seven yes votes.  Motion carried.

 

 (*)        Approved the final reading of Ordinance No. 05-22;   An Ordinance adding Section 10.12.025 to the Surprise Municipal Code, prohibiting the use of neighborhood electric vehicles, golf carts, and non-traditional golf carts with an engine displacement of 21 horse power or less, on public and private streets with posted speed limits in excess of 35 miles per hour and amending section 10.12.025 to make the penalties for this chapter consistent with Arizona Law.  

 

(*)         Approved amending the Public Defender Agreement for Attorney Manuel Delgado.

 

(*)         Approved a Two-Year Contract Extension for Cleaning Services at Surprise Stadium with Dustbusters Sweeping Services, in the total amount not-to-exceed $80,500.00.

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 4

 

(*)         Approved the contract with 3DI Inc. for Restroom Facilities located on the 8-acre Multi-purpose Field at the Surprise Recreation Campus, in the total amount not-to-exceed $199,636.32.

 

(*)         Approved entering into a contract (#COS05-023) with Femcon, Inc. to replace Building D HVAC and Electrical Systems, in the total amount not-to-exceed

$ 409,638.00.

 

 (*)        Approved Resolution No. 05-92;  A Resolution approving Maricopa Home Consortium Intergovernmental Agreement.

 

(*)         Approved Resolution No. 05-96;  A Resolution approving the Street Light Improvement District for Surprise Farms Phase III.

 

(*)         Approved Resolution No. 05-102; A Resolution altering the speed limit to 45 Miles per hour from 35 miles per hour, 40 miles per hour and 50 miles per hour on Waddell road between Litchfield Road and Sarival Road for both directions of travel and between Dysart Road and Litchfield Road for the westbound direction only.

 

CONSENT ITEMS REMOVED FOR DISCUSSION AND CONSIDERATION:

 

(*)         Approved the minutes of the Regular City Council Works Session and Regular City Council Meeting of May 12, 2005 and the Special City Council Meeting of May 31, 2005APPROVED.

 

Councilmember Bails asked that this item be removed from the Consent Agenda so that she could abstain from voting since she was not present for the May 12, 2005 due to being out of town. 

 

Councilmember Sullivan made the motion to approve the Regular City Council Works Session and Regular City Council Meeting of May 12, 2005 and the Special City Council Meeting of May 31, 2005.   Councilmember Johnson seconded the motion.   Six yes votes, one abstained (Bails).  Motion carried.

 

(*)         Approved the final reading of Ordinance No. 05-21;  An Ordinance approving Planned Area Development for Rancho Gabriela, consisting of Changing the Zoning of approximately 21 acres from Planned Area Development (Industrial) to Planned Area Development (C-2 Commercial) generally located on the Northwest corner of Peoria Avenue and Bullard Avenue. – APPROVED.

 

Councilmember Johnson asked that this item be removed to make the statement for the record that this development contains a limited amount of industrial.

 

Vice-Mayor Arismendez made the motion to approve Ordinance No. 05-21;  An Ordinance approving Planned Area Development for Rancho Gabriela, consisting of Changing the Zoning of approximately 21 acres from Planned Area Development (Industrial) to Planned Area Development (C-2 Commercial) generally located on the Northwest corner of Peoria Avenue and Bullard Avenue.   Councilmember Elkins seconded the motion.  Seven yes votes.  Motion carried.

 

(*)         Approved participating in the MAG 2005 Census Survey and payment of costs – APPROVED.

 

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 5

 

Councilmember Johnson asked the Intergovernmental Relations Director to explain the high costs for the MAG 2005 Census Survey.    Sintra Hoffman commented that the costs are based on samples charged per unit and is considered a large sample size.

 

Councilmember Johnson made the motion to approve participating in the MAG 2005 Census Survey and payment of costs.  Councilmember Sullivan seconded the motion.  Seven yes votes.  Motion carried. 

 

(*)         Approved the recommendations from the Surprise Revitalization Advisory Board for expenditures from the 10% Set Aside Fund for Budget Year 2005/2006APPROVED.

 

Councilmember Bails asked that this item be removed from Consent for discussion.   Councilmember Bails asked that the Hollyhock Pool and Service Drive be removed from the 10% Set Aside Fund and placed under General Fund.

 

Councilmember Bails made the motion to approve the recommendations from the Surprise Revitalization Advisory Board for expenditures from the 10% Set Aside Fund for Budget Year 2005/2006 with the stipulation to remove the Hollyhock Pool and the Service Drive from the 10% Set Aside Fund and placed under General Fund.   Vice-Mayor Arismendez seconded the motion.  Seven yes votes.  Motion carried.

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING:

 

●          Consideration and action to approve Resolution No. 05-101 – Second Amendment to the Lease and Operating Agreement – Heard MuseumAPPROVED.

 

Deputy City Manager, Phillip Testa gave a brief report regarding Resolution No. 05-101.    Mr. Testa ask that the Council consider amending the operating agreement changing the opening time from February 2006 to May 2006 at no additional cost to the City. 

 

Public Comments:

 

Paula Forster – 16333 W. Escondido Ct., Surprise, Arizona commented that she is against the building of the Heard Museum especially the 2.5 million dollars and also commented “Why is there a delay”?  

 

Councilmember Johnson made the motion to approve Resolution No. 05-101;  A resolution approving the Second Amendment to the Lease and Operating Agreement for the Heard Museum as amended changing the opening time from February 2006 to May 2006 at no additional cost to the City.   Councilmember Elkins seconded the motion.   Seven yes votes.   Motion carried.

 

●          Consideration and action to approve Resolution No. 05-103 – amending the Board, Commission and Committee Member Selection and Replacement Process – and giving the Mayor the option of making the decision as to which board, commission or committee members to recommend to Council in lieu of appointing a Selection Committee or a Chair Person – APPROVED WITH THE REMOVAL OF ALLOWING THE MAYOR TO APPOINT BOARD MEMBERS WITHOUT GOING THROUGH THE SELECTION COMMITTEE PROCESS.

 

Mayor Shafer reported she is recommending that the selection responsibilities be given back to her to appoint board members as she use to do in the past. 

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 6

 

Councilmember Bails expressed about abolishing this board and that all boards should be set up the same and should follow the same procedures.   This will put politics into this. 

 

Councilmember Elkins commented that the Council still makes the final decision and that the process needs to be less political. 

 

Public Comments:

 

Paula Forster, 16333 W. Escondido Drive, Surprise, Arizona commented that this is concerned a blanket decision and she has heard that the decision has already been made of who will be appointed to the Planning & Zoning Commission.  This needs to remain non-political.

 

Mike Woodard, 13488 W. Cottonwood Street, Surprise, Arizona commented that there is no need to change the process and should not be put in the hands of one person.  The bylaws need to be followed in order to be a fair process.

 

Councilmember Sullivan commented that he agrees with Councilmember Bails, we have a process in place, and we need to follow it.  He commented that he is uncomfortable with changing the process. 

 

Councilmember Johnson commented that he would like the process to stay the same and that Council should receive copies of all applicants.    This should take all the politics out of the process. 

 

Councilmember Johnson made the motion to approve Resolution No. 05-103 with the stipulation to remove allowing the Mayor to appoint Board Members without going through the Selection Committee process.  A Resolution amending the Board, Commission and Committee Member Selection and Replacement Process – and giving the Mayor the option of making the decision as to which board, commission or committee members to recommend to Council in lieu of appointing a Selection Committee or a Chair Person.   Councilmember Sullivan seconded the motion.   Six yes votes, one no vote (Bails).  Motion carried.

 

●          Consideration and action to approve Resolution No. 05-104 – amending the additional bylaws for the Surprise Revitalization Advisory Board to adopt a Board Selection and Replacement Process that requires each Council Member to appoint a representative from their district and the Mayor to appoint an “At Large” Representative – APPROVED.

 

Mayor Shafer reported that this committee covers the entire City, not just the Original Townsite.  This change will give fair representation if a member is selected from each district. 

 

Councilmember Bails asked for clarification that this would reduce the amount of board members from 9 to 7.  City Attorney McCoy confirmed that this is correct. 

 

Councilmember Bails asked whether or not this would effect the Revitalization Plan that was previously adopted by the City Council which related to the Original Townsite, Community Pool and Overpass.  Will we need to revise the General Plan?   (No answer was given to this question).

 

 

 

 

 

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 7

 

Councilmember Johnson made the motion to approve Resolution No. 05-104 with the stipulation that the Original Townsite be stricken from the bylaw language.  A Resolution amending the additional bylaws for the Surprise Revitalization Advisory Board to adopt a Board Selection and Replacement Process that requires each Council Member to appoint a representative from their district and the Mayor to appoint an “At Large” Representative.     Vice-Mayor Arismendez seconded the motion.  Six yes votes, one no vote (Bails).  Motion carried.

 

●          Consideration and action to approve the City Appointed Employee Contract and Salaries for; City Manager Rumpeltes, City Clerk Aguilar and Presiding Judge Cragan – APPROVED.

 

Councilmember Johnson made the motion to approve Re-Appointment of City Manager, Jim Rumpeltes Contract and Salary as follows:

 

  • Re-Appointment of Two Year Contract through June 30, 2007 and 5.7% increase and Car Allowance of $583.00 per month and extending the 30 day written notice to 60 days in case of resignation due to the fact that a search for a new City Manager is very lengthy.

 

Vice-Mayor Arismendez seconded the motion.  Six yes votes, one no vote (Bails).  Motion carried.  Bails commented for the record that she did not vote yes due to the car allowance increase for the City Manager.

 

Councilmember Elkins made the motion to approve Re-Appointment of City Clerk, Sherry Ann Aguilar as follows:

 

  • Re-Appointment of Two Year Contract  through June 30, 2007 and 5.7% increase.

Vice-Mayor Arismendez seconded the motion.  Seven yes votes.  Motion carried.

 

Councilmember Bails made the motion to approve Re-Appointment of City Judge, Paul Cragan as follows:

 

  • Re-Appointment of Four Year Contract through June 30, 2009 and 5.7% increase.

 

Councilmember Sullivan seconded the motion.  Motion carried. 

 

●          Consideration and action to approve the Car Allowances for Mayor and City Council – NO MOTION WAS MADE – ITEM DIED.

 

Council Member Bails commented that she has asked the Finance Director, Robert Nilles to explain the IRS regulations regarding car allowance and recording of mileage.  Councilmember Bails questioned the legalities of some Councilmembers accepting the car allowance when they own their own businesses and use vehicles for their jobs.    She commented that legally you can’t deduct the same miles twice.  Ms. Bails commented that she has denied receipt of the car allowance and will be using the reimbursement form method.    She encouraged Council to use the same method.

 

Councilmember Sullivan commented that this is not a travel fund, but a stipend.  The reason why we are receiving the increase is due to inflation, the price of gas has doubled since 1999 and the cost of vehicle insurance has increased. 

 

 

 

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 8

 

Councilmember Johnson commented that there is a section in the Council Procedures Handbook that he would like changed.  If Council receives reimbursement, then they should not be able to use a City pool vehicle.   City Attorney McCoy said that this would need to be a separate future agenda item.

 

Public Comments:

 

Paula Forster – 16333 W. Escondido Drive, Surprise, Arizona commented that she  does not understand how Council can justify the Car Allowance, especially when you try and add up the mileage.    She commented that she should be compensated for attending Planning & Zoning and City Council Meetings.  All residents and employees would love this type of increase.

 

Eugene Briody, 15882 W. Clearwater Way, Surprise, Arizona expressed his disapproval over the outrageous Car Allowance increase.  He commented that it is difficult to analyze the increase when IRS regulations are currently at 40.5 cents per mile.  He commented that a Surprise police vehicle averages 18,000 miles per year and the Dial A Ride Bus averages 26,000 miles per year.  He further commented that he would like to see a study done which will submit documentation for each vehicle to justify this increase. 

 

Mike Woodard – 13488 W. Cottonwood Street, Surprise, Arizona quoted “Shame on Council”.    They made the City Manager to blame as directed by the City Council.  He commented that Council cannot justify the increase in car allowance, especially the 75% of mileage for City business. 

 

Councilmember Sullivan commented that the Council was unable to form the Finance Committee due to the fact that there were not enough qualified applicants.   Also, the auto increase is a stipend for auto expenses. 

 

No further discussion.

 

No motion was made – Item died.

 

●          Consideration and action to approve the Median Landscaping of US-60 – in the total amount not-to-exceed $140,000.00 – APPROVED.

 

Dr. Robert Maki reported that this request will clean up a section along Grand Avenue that the City has received many complaints on. 

 

Councilmember Elkins encouraged Council to approve this item, that it is very much needed. 

 

Councilmember Foro expressed concern regarding the $140,000.00 expenditure, especially if there is expansion scheduled in the near future and does not think landscaping is necessary due to the fact that most drivers are keeping their eyes on the road due to traffic congestion.    Dr. Maki commented that the expansion/construction project has been delayed a few additional years and this will cover 9/10 of a mile from Greenway to Dysart Roads along Grand Avenue.

 

Vice-Mayor Arismendez made the motion to approve the Median Landscaping of US-60, in the total amount not-to-exceed $140,000.00.  Councilmember Sullivan seconded the motion.  Six yes votes, one no vote (Foro).  Motion carried.

 

 

 

 

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 9

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING:

 

●          Consideration and action on adopting the Tentative Expenditure Limitation Budget for Fiscal Year 2005-2006 – in the total amount not-to-exceed $335,852,600.00 – APPROVED.

 

Budget and Management Director, Doug Sandstrom gave a brief presentation regarding Tentative Expenditure Limitation Budget for Fiscal Year 2005-2006.  

 

Councilmember Elkins commented for the record that it may seem that Council is approving a large budget without much discussion at this meeting.  This is due to the fact that Council and Staff have discussed the budget in great detail at a Budget Retreat and have had the documentation for some time to review. 

 

Councilmember Johnson made the motion to approve the Tentative Expenditure Limitation Budget for Fiscal Year 2005-2006, in the total amount not-to-exceed $335,852,600.00.   Councilmember Sullivan seconded the motion.  Six yes votes, one no vote (Bails)..  Motion carried.

 

●          Consideration and action on Primary Tax Levies and to increase the Primary Property Tax Levy to $4,063,324.00 – in accordance with Truth-in-Taxation – APPROVED.

 

Budget and Management Director, Doug Sandstrom gave a brief presentation regarding Primary Tax Levies and to increase the Primary Property Tax Levy to $4,063,324.00. 

 

Public Comments:

 

Paula Forster, 16333 W. Escondido Drive, Surprise, Arizona asked the Council “why don’t you reduce the sales tax amount”?

 

Councilmember Bails made the motion to approve the Primary Tax Levies and to increase the Primary Tax Levy To $4,063,324.00, in accordance with Truth-in-Taxation.  Councilmember Sullivan seconded the motion.  Seven yes votes (Roll Call Vote).  Motion carried.

 

●          Consideration and action on moving Ordinance No. 05-26 to a final reading – adding Section 2.13.025 to the Surprise Municipal Code in order to change the Election dates for City Elections, and extending the terms of the Mayor and Council Members ending June 30, 2007 to December 31, 2007; and Council Members with terms ending June 30, 2009 to December 31, 2009 – APPROVED FIRST READING

 

Mayor Shafer commented that she has asked for this item to be placed on the agenda for consideration due to the fact that after every election, new Councilmembers are sworn in then right away, have to vote on the City’s budget.  This extension would allow for Council to have at least 6 months to learn the budget process and other functions of the City. 

 

Councilmember Bails asked that the election cycles remain the same and not to extend the Council’s terms.   This change will not change the process for Appointed employees as it would the budget process.

 

Councilmember Elkins commented that he believes this change will promote voter participation.

 

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 10

 

Public Comments:

 

Paula Forster, 16333 W. Escondido Drive, Surprise, Arizona asked that Council not consider changing the election process.  She disagrees with voter turnout due to the fact that we have an All Mail Ballot process now, and residents will be able to receive their ballots no matter where they are.  She further commented that Snowbirds most likely are not registered in Surprise anyways.

 

Councilmember Johnson made the motion to approve moving Ordinance No. 05-26 to a final reading;  An ordinance adding Section 2.13.025 to the Surprise Municipal Code in order to change the Election dates for City Elections, and extending the terms of the Mayor and Council Members ending June 30, 2007 to December 31, 2007; and Council Members with terms ending June 30, 2009 to December 31, 2009.  Councilmember Sullivan seconded the motion.  Six yes votes, one no vote (Bails).  Motion carried.

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING:

 

●          Consideration and action on – in place of the 4th of July Original Townsite Festival (due to lack of time for planning) – the city will plan for a Founder’s Day Celebration held in the birth place of Surprise on Saturday, November 19, 2005 – highlighting the history of Surprise – funds for this event will come out of the 10% Set Aside Account – APPROVED.

 

Mayor Shafer asked that Council consider bringing back the Founder’s Day Celebration in place of the 4th of July event in the Original Townsite due to lack of time for planning. 

 

Councilmember Sullivan supports the idea of this event, but thinks the November 19, 2005 date is too close to Thanksgiving. 

 

Councilmember Johnson made the motion to approve in place of the 4th of July Original Townsite Festival (due to lack of time for planning) – the city will plan for a Founder’s Day Celebration held in the birth place of Surprise, highlighting the history of Surprise.   Funds for this event will come out of the 10% Set Aside Account.  The date for this event is to be determined since the proposed date of November 19, 2005 is too close to Thanksgiving.    Councilmember Bails seconded the motion.  Seven yes votes.  Motion carried.

 

EXECUTIVE SESSION:

 

            ●          Consideration and action to hold an Executive Session – NONE HELD. 

 

ADJOURNMENT:

 

Mayor Shafer adjourned the Regular City Council Meeting of Thursday, June 9, 2005 at  9:59 P.M.

 

                                                                                                                                               

                                                                                    Mayor Joan H. Shafer

ATTEST:

 

                                                                                                                                               

                                                                                    Sherry Ann Aguilar, City Clerk, CMC

 

 

Regular City Council Meeting Minutes – June 9, 2005 – Page 11

 

 

CERTIFICATION:

 

I, Sherry Ann Aguilar, City Clerk for the City of Surprise, Maricopa County, Arizona, do hereby verify that these are the true and correct minutes of the Regular City Council Meeting of Thursday, June 9, 2005.

 

 

                                                                                   

                                                                                                                                               

                                                                                    Sherry Ann Aguilar, City Clerk, CMC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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